OFFICE ASSOCIATE

Job description

Job Requisition ID: 59884 Opening Date: 10/26/2026 Closing Date: 11/10/2026 Agency: Illinois Deaf and Hard of Hearing Commission Class Title: OFFICE ASSOCIATE - 30015 Skill Option: Keyboarding Bilingual Option: Manual Communication (Sign) Salary: Anticipated Starting Salary $4,144 monthly; Full Range $4,144 - $5,429 monthly Job Type: Salaried Category: Full Time Number of Vacancies: 1 Bargaining Unit Code: RC014 Clerical Employees, AFSCME Merit Comp Code: Work Hours: Monday - Friday 8:30am-5:00pm Anticipated Hybrid Work Schedule Availability: Not available, fully in office Headquarter Location: 528 S 5th St, Springfiel, Illinois, 62701 Work County: Sangamon Agency Contact: This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position. All applicants who want to be considered for this position MUST apply electronically through the website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal. Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered. Position Overview: This position provides high‑level administrative and clerical support to the Director and professional staff. The role requires strong organizational skills, attention to detail, and the ability to communicate effectively with a diverse range of individuals, including those who are deaf or hard of hearing. Illinois Department of Deaf and Hard of Hearing Commission offers a robust benefit package including: Monday-Friday schedule Health, life, vision, and dental insurance Paid Parental leave Pension Plan Deferred Compensation, and other pre-tax benefit programs Employees earn (12) paid sick days annually (10-25) paid vacation days (based on years of service) Employees earn (3) paid personal days (pro-rated based on start date) (13-14) paid state holidays annually Work hours and schedule will be mutually agreed upon by supervisor during the onboarding process. Why Work for Illinois? Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home. No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois. Essential Functions Serves as Secretary to the Director and professional staff. Reviews invoices for BEI Raters, Interpreters, Commissioners, and Licensure Board invoices. Performs a variety of complex, specialized clerical support functions. Serves as receptionist in the agency’s executive office. Identifies needs for office supplies. Through sign language, communicates with those who are deaf and hard of hearing and others. Including clients, government officials, staff, and others. Performs other duties as required and assigned which are reasonably within the scope of the duties enumerated above. Minimum Qualifications Requires knowledge, skill and mental development equivalent to completion of high school and two years of office experience. Requires ability to keyboard accurately at 35 words per minute. In addition to having a written and spoken knowledge of the English language, candidates are required to sign American Sign Language at a colloquial skill level in carrying out position duties in conjunction with non-English speaking individuals. Conditions of Employment Requires a valid drivers license and the ability to travel, including overnight stays. Requires the ability to work outside normal hours as operational needs require. This position is considered light work as defined by the U.S. Department of Labor (20 CFR 404.1567 (b)). Light work involves lifting no more than 20 pounds at a time with frequent lifting or carrying of objects weighing up to 10 pounds. This job may require a good deal of walking and standing or involves sitting most of the time with some pushing and pulling of arm and leg controls. The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description. About the Agency The Illinois Deaf and Hard of Hearing Commission (IDHHC) is the state agency that advocates for and promotes legal requirements to ensure effective communication for deaf and hard of hearing individuals in Illinois. IDHHC actively promotes the independence of deaf, hard of hearing, and deafblind individuals through the provision of technical assistance and training to enhance public and private programs, and through the development and advocacy of legislative and policy recommendations that ensure accessibility. IDHHC provides comprehensive statewide resources to assist the Deaf, Hard of Hearing, and Deaf Blind communities in Illinois . This position [DOES NOT] contain “Specialized Skills” (as that term is used in CBAs). APPLICATION INSTRUCTIONS Use the “Apply” button at the top right or bottom right of this posting to begin the application process. If you are not already signed in, you will be prompted to do so. State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the homepage in the blue ribbon. Non-State employees should log in on the using the “View Profile” link in the top right of the homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account. If you have questions about how to apply, please see the following resources: State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid Non-State employees: on – click “Application Procedures” in the footer of every page of the website. The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses: