Office Coordinator

Job description

Company Description MedHealth are a purpose-built collection of industry leading health, medical and employment brands. Our unique and diverse capabilities come together to get the best possible health and employment outcomes the people we support. We support whole populations to better outcomes, yet never lose sight of the individual we are working with to build a better life through work and health. MedHealth is part of a global network with over 4000 employees based in Australia. Job Description The Office Coordinator contributes to the delivery of quality services by providing end to end support to ensure the smooth and efficient functioning of the office in addition to general front office and administrative duties. What will you be doing? Office Coordination Submit work orders and schedule repairs for general office space and equipment Work with building management to ensure the smooth running of the office Monitor and maintain stock levels for the general office areas and lunchroom/tea areas, ordering replacements as required from the relevant suppliers Provide a positive front of house service, meet and greet visitors and direct them to the appropriate part of the business, ensuring compliance with visitor management processes Apply building security access protocols, including access pass management, to support the effective operation of the building security system Support MedHealth’s Head of Property with administration of routine audits Coordinate the upkeep of the office environment. Schedule and conduct routine office inspections, providing relevant feedback to areas of the business to maintain a positive, clean and safe working environment. Advise building management of any additional cleaning requirements when necessary. Coordinate key events onsite when required, including organisation of catering and coffees orders for key meetings Manage and support the room/desk booking system in conjunction with IT Provide ad hoc support with Audio Visual equipment and introductory instruction to new team members if required Maintain key work health and safety resources for the office e.g. First Aid Officers poster. Manage incoming and outgoing correspondence including emails, mail and packages Assisting MedHealth’s Executive Assistant team as required Services and Operational Outcomes Create a positive work environment for team members, clients, customers and visitors Support the smooth and effective functioning of all aspects of the office Deliver exceptional customer service to all stakeholders Quality, Compliance, Risk Perform all tasks in accordance with the Quality Management System Actively identify and contribute to opportunities for innovation and continuous improvement Maintain a customer focus at all times and a commitment to deliver service excellence General Function as an effective, positive team member Promote and support practices that are inclusive, responsive, safe, accessible and sustainable Maintain active knowledge of work health and safety practices and procedures, and take reasonable care of your safety and the safety of others Adhere to all policies and procedures Carry out other reasonable duties as required Undertake project work as required by the business. Qualifications Previous experience working in a corporate office (desirable, but not essential) Excellent interpersonal and communication skills. Strong organisational skills, the capacity to successfully manage competing priorities, maintain attention to detail and meet deadlines. Strong Microsoft office skills (Word/Excel/PowerPoint) Proactive, flexible and versatile attitude responsive to changing priorities. Ability to work autonomously and within a group environment and building strong working relationships. Proven experience in supporting multiple stakeholders and associated skills. A personal approach which is positive, enthusiastic, friendly and helpful. Commercial awareness and track record of working within a goal-oriented environment. Additional Information Location: Melbourne | In-person | Part Time - 0.4 FTE over 2 or 3 days We are not accepting applications from agencies and overseas applicants. You are welcome here. Our fast-growing team of more than 3,500 people around Australia represent a huge array of life experiences, skills and ways of thinking. We value all these differences. We are an Equal Opportunity Employer, proudly welcoming people with disability including mental health conditions, people from diverse cultural and linguistic backgrounds, people from the LGBTQI community, veterans, carers and Indigenous Australians to our team. We are happy to adjust our recruitment process to support accessibility needs. Videos To Watch