Office Coordinator

Job description

RH2 is currently seeking an Office Coordinator (scheduled to work 32 to 40 hours a week) to support our Lake Oswego office. This position provides comprehensive office and administrative support to ensure the Lake Oswego office operates efficiently and effectively while delivering exceptional day-to-day support to professional staff of RH2 Engineering and CSNW (a subsidiary of RH2). The Office Coordinator also provides administrative and organizational support to the Office Manager/EVP. With your skills you will: Serve as a key point of contact for the Lake Oswego office, manage incoming emails, phone calls, packages, and mail; assist with meeting scheduling; coordinate conference room setup; and maintain an organized, professional, and welcoming office environment. Provide administrative support to the Lake Oswego Office Manager/EVP, preparing correspondence and materials, assisting with follow-up and action items, coordinating information and requests, and supporting special projects and office initiatives. Serve as the primary point of contact with property management for on-site facility issues. Communicate updates, planned work, and potential impacts to Lake Oswego staff as needed. Coordinate and oversee scheduled maintenance and service for office equipment, including copiers and other shared equipment. Partner with Facilities and Purchasing administration at corporate to maintain inventory and purchase office supplies, equipment, and safety/PPE supplies for the Lake Oswego office. Assist with new employee office setup and onboarding activities, helping create a welcoming and well-organized experience for new staff. Participate in special assignments and/or the social committee. Coordinate office events and activities, including planning, setup, and breakdown. Identify opportunities for the Office Manager/EVP to improve office processes, organization, and administrative support, and take initiative to implement solutions when appropriate. Perform other duties and responsibilities as assigned. What you’ll bring: Minimum of five (5) years of progressively responsible administrative experience in a professional office environment. Associate’s degree required; Bachelor’s degree preferred. Strong proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint; PDF tools; and collaboration platforms such as Microsoft Teams and SharePoint. Prior experience preparing, formatting, and proofreading professional documents using Word and Excel is preferred. Excellent verbal and written communication skills, with the ability to interact professionally and effectively with employees at all levels, leadership, clients, vendors, and other external contacts. Exceptional organizational and time-management skills, with the ability to manage multiple priorities, anticipate needs, meet deadlines, and maintain a professional office environment. High level of professionalism, discretion, dependability, attention to detail, and initiative. Reliable attendance and willingness to work in-office. Physical Requirements: This position is performed in an office/business setting. To successfully perform this job, an individual should have the ability, with or without reasonable accommodation, to: Sit or stand at a desk for several hours to perform work in an office setting. Ability to lift 20 lbs. with or without accommodations. Compensation counts: RH2 has an excellent multi-component compensation package built to recognize and financially reward our employees’ contributions throughout their career with the company. Individual base compensation will vary within the following range based on skills, qualifications, and experience as they relate to the requirements for this position. RH2 values our employees’ work/life balance and compensates for overtime at 1.5 times the base rate for hours exceeding 40 regular hours in a work week. Office Coordinator 2 (5+ years of related experience): $32.00-$36.00/hour Benefits you’ll enjoy: Health & Wellbeing – 100% paid insurance premiums for medical, dental, vision, life, AD&D, disability, and an employee assistance program (EAP) employee coverage. Two buy-up medical plans are available, and low-cost partner and dependent coverage offered. Rest & Recover – Nine (9) paid holidays. Competitive Paid Time Off (PTO) accrual benefit. Savings Plans – 401(k) retirement plan with pre-tax and after-tax contribution options, generous employer 401(k) match, employer profit sharing contribution, employer Employee Stock Ownership Plan (ESOP) contribution, HSA with an annual employer contribution, FSA, and dependent care FSA available. Team Building & Community – Office social events, all-company retreat, and paid volunteer hours to encourage local community involvement and partnerships. Career Recognition & Development – Service anniversary bonuses and/or additional PTO on milestone anniversaries, incentives for professional licensure, defined career progression for every discipline, and mentorship from experienced professionals. We help advance careers because we care about you. RH2 is an equal opportunity employer of all qualified individuals, including minorities, women, veterans, individuals with disabilities, and regardless of race, color, religion, sex, national origin, sexual orientation, gender identity, or any other characteristic protected by law. RH2 will consider qualified applicants with criminal histories for employment in a manner consistent with all federal, state, and local ordinances. Applicants requiring special assistance and/or people with disabilities can contact Human Resources at HR@RH2 com