Office Coordinator - Part Time

Job description

We believe talent deserves a human touch. Your application will be read by an actual person who’s excited to discover the real you. MCA, a New Charter company is looking for a part-time office coordinator. The Office Coordinator helps keep the office organized, welcoming, and running smoothly. This role provides day-to-day administrative support to leadership, assists with internal and customer-facing events, coordinates routine office and facilities needs, and serves as a friendly first point of contact for employees, visitors, and vendors. This is a hands-on, entry-level opportunity for someone who is dependable, organized, comfortable asking questions, and ready to learn. Training and guidance will be provided. College students, recent graduates, and candidates whose experience comes from campus activities, customer service, retail, hospitality, volunteer work, or similar settings are encouraged to apply. Primary Responsibilities Administrative & Leadership Support Assist with calendar updates, meeting scheduling, travel arrangements, and routine communications for the President and senior leadership. Prepare meeting materials, organize documents, and help follow up on routine action items. Greet and direct employees, vendors, customers, and other visitors on behalf of the office and leadership team. Handle business and employee information professionally and with discretion. Events & Guest Experience Assist with internal events such as holiday gatherings, all-hands meetings, employee recognition activities, and team-building events. Support customer visits, tours, meetings, and hosted gatherings by coordinating catering, room setup, signage, supplies, and basic audiovisual needs. Track event bookings, receipts, and expenses and route them to leadership for review and approval. Help create a warm, organized experience for visiting customers and guests. Office, Facilities & Vendor Coordination Receive and track routine facility issues and maintenance requests, escalating urgent or higher-cost matters to office leadership. Contact and coordinate with approved vendors for landscaping, plumbing, HVAC, janitorial, pest control, security, and other routine services. Schedule service calls, confirm appointments, and follow up to verify that work has been completed. Maintain an up-to-date vendor contact list and basic maintenance records. Monitor office and breakroom supplies and place orders within an approved budget. General Office & Team Support Provide reception coverage and assist with mail, shipping, conference-room preparation, supply runs, and new-hire setup. Answer routine staff questions about office logistics or connect employees with the right person for help. Keep shared office areas presentable and flag needs before they become problems. Assist with special projects and other reasonable office-support tasks as assigned. Skills & Experience Previous work in an office, campus department, student organization, front desk, retail, hospitality, or customer-service setting. Experience helping with events, group projects, scheduling, purchasing, or vendor communication. A valid driver's license and reliable transportation if occasional local supply runs are part of the assigned schedule. Dependable and punctual, with the ability to follow through on assigned tasks. Friendly, professional communication in person, by phone, and in writing. Organized and able to manage several small tasks while asking for help when priorities are unclear. Comfort using email, calendars, documents, and spreadsheets in Microsoft 365 or Google Workspace, or willingness to learn. Good judgment when handling confidential information and interacting with visitors or vendors. Ability to work on-site during an agreed-upon part-time schedule. Compensation Hourly wage with a range of $17-20 per hour depending on experience Average of 25-29 hours a week on-site at our offices in Chattanooga Who We are: At New Charter, we’re building a caliber of business the IT industry hasn’t yet seen. We are serving small-to-medium sized businesses in 10+ industries across North America, and we deliver best-in-class technology solutions to propel our clients into the digital world. At New Charter, we’re investing in our people – through growth and learning initiatives, employee benefits, company innovation, and more. We are constantly seeking a diverse candidate backgrounds and perspectives to amplify inclusive hiring practices for each job opening. Our partner companies have career paths for many different role types, whether you want to be deeply technical or whiteboarding with clients, and we are committed to developing fulfilling career paths for all contributors at New Charter. ( Please note: Every application submitted through Workday is reviewed by a real person, not an AI. We value your time and take each submission seriously.) Our teams are dedicated to pioneering breakthrough technologies, disruptive solutions, and transformative strategies. We’re the architects of change, fostering an environment where bold ideas take flight, and creativity knows no bounds. At New Charter, we’ve embraced the idea that every individual brings something special to the table. Our foundation is based on the belief that each team member plays a crucial role in our collective success. Ready to be part of a dynamic and supportive community where your unique skills and personality shine? We’re on a mission to make a difference, and we want you to be part of the story. Let’s transform the world together and build a career that’s as unique as you are! We are looking for driven and passionate people who are excited to work in an incredibly rewarding environment. So, if you are ready to learn, be inspired, solve problems, and grow professionally, apply today! Learn more here: Why New Charter . New Charter i s committed to creating an inclusive environment and is proud to be an equal opportunity employer. New Charter recruits, employs, trains, compensates, and promotes regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.