Office Coordinator (Temp Position, 12 months, 50-60%)

Job description

### Summary At ARTBIO, we are looking for a structured and service-minded Office Coordinator to support our Oslo office. This is a part-time role (approx. 50–60%) based on-site in Oslo. You will play a key role in creating a smooth and positive office environment and supporting both employees and visitors in their day-to-day experience. We are looking for someone with a warm and caring approach, who takes pride in creating a welcoming atmosphere. You are independent, proactive, and enjoy taking ownership of your responsibilities, while also being a thoughtful and collaborative presence in the office. Naturally curious and eager to learn, you take initiative, identify opportunities where support is needed, and enjoy contributing across different parts of the organization. You bring positive energy, fresh perspectives, and a genuine interest in the people, science, and work that drive ARTBIO forward. ### Responsibilities Office Operations - Ensure the office is well-organized, welcoming, and running smoothly - Maintain the kitchen, meeting rooms, supplies, and overall office facilities - Manage incoming mail and general office logistics Employee & visitor support - Support onboarding and offboarding processes locally (e.g, equipment, practical setup) - Act as the go-to contact for employees and visiting colleagues - Help ensure a great workplace experience Events & culture - Support internal meetings, workshops, and team events - Plan and coordinate office events (e.g., summer party, Christmas dinner) - Assist with company-wide gatherings (e.g., Town Halls) Coordination & vendors - Coordinate with local suppliers and service providers (e.g., IT, office services, catering, etc.) - Manage relationships with Oslo Science Park services - Support logistics such as shipments and deliveries Administrative support - Handle document coordination and signatures (e.g., DocuSign) - Maintain internal lists and communication updates - Provide light translation support (Norwegian/English) ### Qualifications & Experience - You are service-minded, structured, and proactive - You enjoy both hands-on practical work and coordination tasks - You thrive in a social, people-facing role - You bring a positive and uplifting presence, take initiative without being asked, and are comfortable working across a variety of tasks and projects - You are proficient in Microsoft Office and other collaboration tools (e.g. Netsuite, Mastercontrol, Tipalti, Bizaway) - You communicate well in both Norwegian and English - You are comfortable working on-site in Oslo (approx. 3 days/week) ### Why join us - Be part of a growing and international company - Play a key role in shaping the daily employee experience - Work in a collaborative and supportive environment