Office & Facilities Coordinator

Job description

Podium Automation http://www.podiumautomation.com/ is reimagining industrial control panel manufacturing through software-enabled design and automated fabrication. We're building technology to create a new industrial supply chain - reducing lead times for critical electrical equipment from months to days. We've raised over $23M from top-tier investors including Construct Capital, Andreessen Horowitz, Transition Ventures, Sunflower Capital, Banter Capital, and SV Angel. About the Role We're hiring an Office & Facilities Coordinator to keep our Brooklyn facility running, take care of the team, and quietly handle the hundred things that would otherwise pull engineers and operators off their work. You'll own the physical space at 300 Meserole, the experience of working here day to day, and the logistics behind getting our team in front of customers at tradeshows. This is a hands-on, in-person role for someone who likes to be the person who gets things done. What You'll Do People Experience - Run the rhythms that make this a great place to work: Wednesday team lunches, birthdays and celebrations, holiday and summer parties - Assist with new-hire setup end to end — desks, chairs, laptops, monitors, and account provisioning (Gmail, Slack, Brivo) so people are productive on day one - Build and run visitor management: a sign-in system with a short-form NDA, food when needed, and lightweight event support Facilities - Be the point person with our landlord and the building super on the basics: bathrooms and plumbing, annual fire extinguisher service, and AC/heating maintenance - Manage building vendors, including cleaner coordination and waste management - Own facilities compliance, including fire drills, first aid supplies and training - Handle the unglamorous-but-critical: laundering arc flash suits, patio maintenance, coordinating electricians and building improvements, and dealing with the city or contractors when they dig a hole in front of our loading door (true story) Office & Warehouse Stocking - Keep the office and warehouse stocked — snacks, coffee, paper goods, etc. - Keep the space organized, lead facility rebranding, and solve ad-hoc issues from time to time Tradeshow Support & Coordination - Order and manage swag, merch, and booth materials; handle shipping to and from events - Coordinate hotel blocks and travel schedules for the team - Maintain a master calendar for each event What We're Looking For - 1+ years in office management, facilities, workplace operations, or a similar high-ownership operations role - A bias toward action: you see what needs doing and handle it without being asked - Strong vendor and stakeholder management; comfortable being the face to landlords, contractors, and the city - Highly organized, with the judgment to juggle competing priorities and the follow-through to close loops - Comfortable in a physical environment — a manufacturing floor, not just a desk - Warm, people-first instincts; you care about how it feels to work here Nice to Have - Experience in a startup, manufacturing, or warehouse environment - Familiarity with tools like Brivo, Slack, Google Workspace, or Odoo - First aid / OSHA awareness or willingness to get certified