Office & Facilities Manager

Job description

**About Schumacher** Schumacher & Co. is an innovative interior design company that is disrupting the $150 billion-dollar global interior design industry. We are a technological leader on the design frontier, constantly pushing boundaries and striving for excellence. With over 500+ employees and growing, we are driven by a shared belief that design transforms life. We are dedicated to the mission of helping our customers *“celebrate the feeling of home”.* F. Schumacher & Co designs and produces some of the most beautiful fabrics, wallcoverings, trims, rugs, furniture, and accessories in the world. Our portfolio of products is broad, but they are united by a passion for design, a thirst for what is next, an appreciation for what’s come before, a drive to make our products with enormous care and attention for detail. F. Schumacher & Co is a globally recognized company with a myriad of showrooms both domestically and internationally. Our competitive advantage in the industry is our people. We believe that our employees are our most important assets. F. Schumacher & Co is deeply anchored in our company core values which are as follows: - Preserve Our Entrepreneurial Spirit - Take Ownership & Accountability - Be Solutions-Oriented - Demonstrate Courage - Practice Adaptability - Embrace Collaboration We empower our employees to live these values daily because we understand how it will positively impact the customer's journey. F. Schumacher & Co., also known as FSCO, is the parent company to many brands within our portfolio. This role **supports our New York based SoHo headquarters.** **Role Overview** We are seeking a highly organized, proactive, and resourceful Office & Facilities Manager to provide comprehensive administrative and operational support ensure that our team, office, and guests are supported at the highest level. The ideal candidate will be a strong communicator, thrive in a fast-paced environment, and bring a balance of professionalism, discretion, and approachability. **What You’ll Do** - **Front-of-house & daily operations** - - Serve as the first point of contact for the office - greet guests and maintain a professional, positive, friendly atmosphere. - - Manage front-desk coverage. - - Process incoming/outgoing mail and packages - - Order and maintain office supplies and pantry/kitchen stock. - - Maintain office systems and day-to-day administrative workflows. - - Monitor area for relevant building or neighborhood announcements (e.g., inclement weather, operational interruptions, etc.) - **Office environment & brand standards** - - Ensure the office is clean, organized, and visually aligned with company brand standards for both staff and visitors. - - Manage signage, common area presentation, and seasonal or event-based décor in line with brand standards - - Coordinate space planning and desk/seating assignments as headcount needs change - **Facilities & Vendor Management** for headquarters - - Partner with vendors (cleaning, maintenance, food/beverage) to schedule services and repairs. - - Oversee building systems (HVAC, plumbing, electrical) coordination with landlord/building management. - - Process facilities- and office-related invoices; track and manage related budgets. - - Negotiate and manage vendor contracts and service agreements; evaluate vendor performance. - - Maintain relationships with building management/landlord on lease-related operational matters. - **Employee Experience & Engagement** - - Coordinate catering needs for team & guest visits - - Support employee engagement activities (holiday parties, office celebrations), which may require staying after typical office hours - - Support onboarding logistics for new hires in coordination with HR (welcome materials, office tours, workspace setup, equipment as needed). - **Budget & Administration** - - Own and manage the office and facilities spend - - Identify cost-saving opportunities across vendor contracts and office operations. - - Maintain accurate records for insurance, asset inventory, and equipment maintenance schedules. **What we're looking for**