Office / Facility Assistant

Job description

ABOUT THE ROLE We’re looking for an organized, and motivated Office / Facility Assistant to help keep our workplace running smoothly. This role is perfect for someone who enjoys supporting others, likes being the “goto” person in the office and is excited to learn more about facilities and office operations. You will work closely with the Facilities or Cluster Manager and play an important part in making the office a welcoming and wellorganized place for employees and visitors. RESPONSIBILITIES Create a positive, helpful atmosphere for everyone in the office Keep track of office and kitchen supplies and reorder when needed Support reception, security, and cleaning teams to ensure daily operations run smoothly Share simple building updates (maintenance work, events, changes in procedures) Help manage security access badges for colleagues and guests Assist with meeting room bookings, AV support requests, and catering orders Respond to daily employee requests and coordinate with the landlord or vendors Support building maintenance routines and basic compliance tasks Assist with small office moves or renovation activities Work with Corporate Security on basic safety needs Help with vendor quotes, invoices, and purchase orders (Ariba) QUALIFICATIONS Bachelor’s degree or relevant experience or learning towards a degree Around 3 years of experience in office support, coordination, or facilities roles Good communication and organizational skills Comfortable working with vendors and learning facilities processes Willingness to grow, learn, and take on new tasks WHAT WE OFFER Flexible working hours International, supportive work environment Modern, well-equipped office space Private health insurance Mentoring opportunities Volunteer time off Recognition programs Free LinkedIn Learning access (20,000+ courses) Employee Assistance Program (EAP) Opportunities to join regional and global Employee Experience projects Our Benefits Flexible working environment Volunteer time off LinkedIn Learning Employee-Assistance-Program (EAP) NIQ may utilize artificial intelligence (AI) tools at various stages of the recruitment process, including résumé screening, candidate assessments, interview scheduling, job matching, communication support, and certain administrative tasks that help streamline workflows. These tools are intended to improve efficiency and support fair and consistent evaluation based on job-related criteria. All use of AI is governed by NIQ’s principles of fairness, transparency, human oversight, and inclusion. Final hiring decisions are made exclusively by humans. NIQ regularly reviews its AI tools to help mitigate bias and ensure compliance with applicable laws and regulations. If you have questions, require accommodations, or wish to request human review were permitted by law, please contact your local HR representative. For more information, please visit NIQ’s AI Safety Policies and Guiding Principles: About NIQ NIQ is the world’s leading consumer intelligence company, delivering the most complete understanding of consumer buying behavior and revealing new pathways to growth. In 2023, NIQ combined with GfK, bringing together the two industry leaders with unparalleled global reach. With a holistic retail read and the most comprehensive consumer insights—delivered with advanced analytics through state-of-the-art platforms—NIQ delivers the Full View™. NIQ is an Advent International portfolio company with operations in 100+ markets, covering more than 90% of the world’s population. For more information, visit Want to keep up with our latest updates? Follow us on: LinkedIn | Instagram | Twitter | Facebook Our commitment to Diversity, Equity, and Inclusion At NIQ, we are steadfast in our commitment to fostering an inclusive workplace that mirrors the rich diversity of the communities and markets we serve. We believe that embracing a wide range of perspectives drives innovation and excellence. All employment decisions at NIQ are made without regard to race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, marital status, veteran status, or any other characteristic protected by applicable laws. We invite individuals who share our dedication to inclusivity and equity to join us in making a meaningful impact. To learn more about our ongoing efforts in diversity and inclusion, please visit the