Office Management and Internal Communications Intern

Job description

**Position Overview:** Solid Power is seeking an Office Management and Internal Communications Intern to join our talented team of engineers, scientists, and business professionals working to revolutionize the battery industry through the development of next-generation, all solid-state rechargeable batteries. Solid Power is a public company with a dynamic, fast-paced, and highly collaborative environment where innovation thrives. This role will play a key part in supporting the employee and visitor experience by operating the front desk, coordinating office and meeting support, assisting with internal communications, supporting employee events and committees, and partnering with the Human Resources team on basic administrative and generalist activities. The preferred candidate will be a college student or early-career professional interested in office management, internal communications, employee experience, or human resources, with strong Microsoft Office skills, a service-oriented mindset, and the ability to communicate professionally with employees, visitors, vendors, and leaders. **Job Duties:** - Operate the front desk and serve as a professional, welcoming first point of contact for employees, visitors, candidates, vendors, and guests. - Welcome visitors, support check-in procedures, help confirm visitor approvals, and ensure required NDAs, visitor documentation, and site access expectations are completed before visitors are escorted on-site. - Support meeting and event logistics, including room setup, food and beverage coordination, materials preparation, attendee support, clean-up, and follow-up actions. - Assist with company events, employee engagement activities, committee meetings, celebrations, recognition moments, and other employee experience initiatives. - Create, update, and help maintain basic internal communications, including communication monitor content, employee announcements, newsletter-style messaging, event reminders, and HR or office updates. - Use Microsoft Word, Excel, PowerPoint, Outlook, Teams, and other standard office tools to create documents, trackers, presentations, schedules, sign-in materials, and communication drafts. - Support basic HR generalist and administrative activities, which may include onboarding support, new hire materials, employee forms, file organization, training coordination, and employee committee support. - Help maintain office supplies, breakrooms, conference rooms, common areas, event materials, and general office appearance by stocking, organizing, cleaning up, and escalating facility or supply needs. - Coordinate with HR, Office Management, Facilities, EHS, IT, and business leaders to help employees and visitors receive timely support and accurate information. - Handle routine employee and visitor questions professionally, maintainconfidentiality when exposed to HR or employee information, and escalate questions or concerns to the appropriate team member. - Look for simple ways to improve the front desk, office experience, internal communication flow, and employee event support **Qualifications/Requirements:** - Current enrollment in an associate’s or bachelor’s degree program in Business Administration, Communications, Human Resources, Organizational Leadership, Marketing, or a related field preferred; equivalent relevant experience may also be considered. - Interest in office management, internal communications, employee experience, HR administration, or general business operations. - Strong proficiency with Microsoft Office, including Word, Excel, PowerPoint, Outlook, and Teams. - Professional communication skills with the ability to greet visitors, interact with employees, write clear messages, and represent the company in a positive and respectful manner. - Strong attention to detail, follow-through, organization, and ability to manage multiple small tasks, event details, and communication deadlines. - Ability to maintain confidentiality and use good judgement when exposed to employee, visitor, candidate, or HR-related information. - Service-oriented mindset with a willingness to help, take initiative, clean up after events, stock supplies, solve simple problems, and support the needs of employees and visitors. - Basic Canva or similar software, graphic design, presentation design, newsletter, digital signage, or visual communication experience preferred. - Prior internship, campus leadership, customer service, receptionist, administrative assistant, event support, communications, or HR-related experience preferred. - Comfort working in a fast-paced, collaborative, technical, or manufacturing-adjacent environment. **Physical Requirements:** - Prolonged periods of sitting at a desk and working on a computer. - Ability to stand, walk, greet visitors, move throughout office areas, and support meeting or event setup and clean-up. - Ability to lift, carry, move, and stock office supplies, event materials, food and beverage items, and light boxes up to 25lbs occasionally. - Ability to bend, reach, organize supplies, stock breakrooms, reset conference rooms, and perform light office clean-up after meetings and events. - Required to follow all site safety, visitor, confidentiality, and access-control procedures. - Personal Protective Equipment (PPE) may be required in designated areas, including but not limited to eye protection or other site-required PPE. **Hourly Compensation:** $22/hour **Schedule:** 15-25 hours per week during normal business hours with some schedule flexibility around class schedules and occasional support for company events. Company may delay commencement of employment, rescind an offer of employment, terminate employment, and/or may modify job responsibilities, compensation, benefits, and/or access to Company facilities and information systems, as Company deems appropriate, in order to ensure compliance with applicable government access control restrictions. This position will be posted for a minimum of 7 days and will remain open until filled or adjusted based on the volume of applicants. All offers of employment at Solid Power are contingent upon clear results of a thorough background check. The employer will not sponsor applicants for work visas. Please no soliciting from staffing agencies. Thank you! #LI-Onsite #-CG1