Office Manager

Job description

### **About Faropoint** ### **Meaningful Relationships. Ownership. Curiosity. Tenacity.** Established in 2012, Faropoint is a pure play RE fund manager focusing on the last mile industrial sector. Having acquired more than 500 warehouses to date, it is the most active aggregator of warehouses in the US in the past five years. Our platform is built to harness the sector’s fragmentation, operating through 7 regional offices with 120+ employees in vertically integrated teams enhanced by proprietary AI-driven tools, while benefiting from compelling fundamentals like constrained supply growth, reshoring, and e-commerce tailwinds. ### **Office Manager - Position Overview** This role combines **Office Manager** responsibilities with **Executive Assistant** support for one C-level executive (Chief People Officer). The right candidate will be the go-to person for keeping the Hoboken office running efficiently day to day, while also providing dedicated, high-touch support to a senior executive. This position is based in the office five days a week, as many of the responsibilities require an on-site presence. The ideal candidate takes ownership of both sides of the role without needing much oversight. **Location:** Hoboken, NJ (HQ) — this position is on-site 5 days a week **Reports To:**Chief People Officer **Employment Type:** Full-Time ### **Key Responsibilities** **Office Operations Management** - Oversee all aspects of daily office operations, including supplies, equipment, and general facilities upkeep - Serve as the primary point of contact for office-related needs and requests from employees **Kitchen & Pantry Management** - Keep the office kitchen stocked and organized, including re-stocking the fridge, snacks, coffee, and other pantry items - Place recurring and ad hoc orders for kitchen supplies - Ensure the kitchen area stays clean and well-maintained **Event Planning** - Plan and execute company events, team meetings, offsites, and celebrations - Coordinate logistics including venue, catering, materials, and scheduling **Resource Management** - Maintain inventory of office supplies and equipment - Coordinate repairs, replacements, and vendor service calls as needed - Manage relationships with office vendors and service providers **Budget & Expense Management** - Monitor and manage the office operating budget - Ensure cost-effective purchasing decisions - Track expenses and flag inefficiencies or opportunities for savings **Facility Management** - Maintain a clean, safe, and functional office environment - Ensure the space supports employee productivity and comfort - Coordinate with building management/landlord as needed **Technology & Systems Support** - Assist with implementation and upkeep of office technology (printers, AV equipment, computers, etc.) - Troubleshoot basic technical issues and coordinate with IT or vendors for repairs - Ensure office systems remain functional and up to date **Executive Assistant Support** - Provide dedicated support to one C-level executive - Manage complex calendars, scheduling, and meeting coordination - Arrange domestic and international travel logistics - Handle day-to-day requests such as lunch ordering and other personal/professional support tasks **Ad Hoc Projects** - Take on additional projects and initiatives as they arise; this role requires flexibility and a willingness to jump in wherever needed ### **Qualifications** - 2+ years of experience in office management, executive support, or a related administrative role - Strong organizational skills with the ability to manage multiple priorities simultaneously - Excellent written and verbal communication skills - Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint) and comfort learning new tools/systems - Discretion and professionalism when supporting senior executives - Prior experience in real estate, private equity, or financial services a plus - A proactive, “no task too small” mindset ### **What We're Looking For** Someone who thrives on variety — equally comfortable restocking the kitchen or troubleshooting a printer jam one hour and coordinating an executive's international travel the next. This role is ideal for a candidate who takes initiative, anticipates needs before being asked, and wants to be a visible, trusted presence in the office every day. **What We Offer** This position offers a base salary in the $80,000-$100,000 range, plus discretionary bonus, competitive healthcare benefits, unlimited PTO, and a 401k match. **Equal Opportunity Employer** Faropoint is proud to be an Equal Opportunity Employer. We value diversity, and we do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, parental status, disability status, or any other status protected by local law. We believe that our work is better and our company culture is improved when we encourage, support, and respect the different skills and experiences represented within our workforce. **AI Notice to Candidates**. Faropoint Ventures LLC and its subsidiaries (the “Company”) and their recruiting vendors may use artificial intelligence and other automated tools (“AI Tools”) to parse, screen, rank, assess, and summarize resumes/CVs, applications, and interviews. No hiring or rejection decision will be made solely by automated means without meaningful human review by Company personnel, and any use of AI Tools will comply with applicable law, including anti-discrimination laws and laws governing automated employment decision tools and algorithmic decision-making. Personal information you submit will be kept confidential in accordance with our Privacy Policy and used for recruiting, hiring, and related legal, compliance, and recordkeeping purposes, including to evaluate you for employment opportunities with the Company and its affiliates.