Office Manager

Job description

About Marex Marex Group plc (NASDAQ: MRX) is a diversified global financial services platform providing essential liquidity, market access and infrastructure services to clients across energy, commodities and financial markets. The group provides comprehensive breadth and depth of coverage across four core services: clearing, agency and execution, market making, and hedging and investment solutions. It has a leading franchise in many major metals, energy and agricultural products, with access to 60 exchanges. The group provides access to the world’s major commodity markets, covering a broad range of clients that include some of the largest commodity producers, consumers and traders, banks, hedge funds and asset managers. With more than 40 offices worldwide, the group has over 3,000 employees across Europe, Asia and the Americas. For more information visit Department Description Marex has unique access across markets with significant share globally both on and off exchange. The depth of knowledge amongst its teams and divisions provides its customers with clear advantage, and its technology-led service provides access to all major exchanges, order-flow management via screen, voice and DMA, plus award-winning data, insights and analytics. Real Estate and Workplace, together with the Suppliers and Procurement Department has close ties with all the businesses and IT to ensure that Marex sources the right goods, services and data and maintains controls and permissions around distribution and apportions costs. Role Summary The Office Manager role for Real Estate & Workplace, based in our Amsterdam office, will provide workplace/facilities coordination across all sites in The Netherlands (and some sites within Europe where required) to provide sufficient day-day facilities operations and preventative & planned maintenance for our sites. The position will require good working knowledge of office health & safety practices and would need to undertake and coordinate site operational projects and upgrades. You will be responsible for all ‘FM Soft Services’ including reception and guest services on site and general administration relating to the full operation of our offices. Responsibilities Manage all aspects of office and facilities operations, ensuring a safe, efficient, and high-quality workplace environment Oversee facilities services, suppliers, and contracts, including maintenance, cleaning, catering, waste management, mailroom, workplace amenities, health & safety, and security Lead space management, office moves, workplace changes, and day-to-day facilities service delivery Manage helpdesk requests, shipping and receiving, building access, permits, and other site operational processes. Conduct regular site inspections, drive corrective actions, and support local sustainability initiatives Manage workplace budgets, procurement activities, vendor performance, and cost control in partnership with finance and procurement teams Supervise local workplace support staff, including reception and facilities coordinators, where applicable Organise office events, meetings, visitor logistics, and travel coordination as required Support onboarding and other workplace-related people processes, maintaining compliance with company policies and procedures Provide hands-on support across all aspects of workplace and office operations, responding effectively to changing business needs All Staff: Ensuring compliance with the company’s regulatory requirements under the FCA, NFA, AMF, AFM, MAS Adhere to the operational risk framework for your role ensuring that all regulatory or company determined parameters are complied with Role model for demonstrating highest level standards of integrity and conduct and reflecting Company Values At all times complying with the FCA’s Code of Conduct To ensure that you are fully aware of and adhere to internal policies that relate to you, your role or any other activities for which you have any level of responsibility To report any breaches of policy to Compliance and/ or your supervisor as required To escalate risk events immediately To provide input to risk management processes, as required Competencies Strategic and proactive mindset, with the ability to anticipate challenges and drive operational effectiveness Strong communication and interpersonal skills, with the ability to build relationships, influence stakeholders, and work collaboratively across all levels of the organisation Resilient and adaptable, with the ability to perform effectively in a fast-paced environment and manage changing priorities Demonstrates initiative, curiosity, and a continuous improvement mindset Service-oriented and approachable, committed to delivering a positive workplace experience Sound judgement and problem-solving skills, with the ability to balance competing demands and make informed decisions Skills & Experience Proven experience in Facilities, Workplace, Office Management, Executive/Management Assistant, or a similar operational role, ideally within a corporate environment Strong understanding of facilities management, building operations, and workplace services within the context of the wider business Excellent organisational and time management skills, with the ability to manage multiple priorities and work independently Proactive, hands-on, and self-motivated, with a strong sense of ownership and a practical approach to delivering solutions Strong attention to detail and the ability to drive tasks through to completion Digitally proficient, with experience using Microsoft 365 and other workplace systems and collaboration tools Strong verbal and written communication skills in English; Dutch language skills are a plus Bachelor’s degree in Facility Management or a related discipline, or equivalent relevant workplace, office management, or administrative experience Conduct Rules , You must: Act with integrity Act with due skill, care and diligence Be open and cooperative with the FCA, the PRA and other regulators Pay due regard to the interests of customers and treat them fairly Observe proper standard of market conduct Act to deliver good outcomes for retail customers Company Values Be collaborative - by working together across the organisation, we foster teamwork, can better respond to challenges and successfully deliver for our clients Act with integrity - we pride ourselves on our honesty and high ethical standards. We apply these values when working with all our clients, colleagues and other stakeholders Be adaptable and entrepreneurial - we embrace change as markets evolve to constantly increase our efficiency and create innovative solutions for our clients. We are interested in the world around us and inquisitive about understanding the challenges and opportunities our clients face. Be respectful – how we treat each other, and our clients says everything about who we are. We always act respectfully and treat people fairly in everything we do. Nurture talent – we aim to grow our own talent and make Marex the place ambitious, hardworking and talented people choose to build their career. This means giving and taking stretch opportunities, taking risks, and committing to career development and support – for ourselves, and our teams. Marex is fully committed to being an inclusive employer and providing an inclusive and accessible recruitment process for all. We will provide reasonable adjustments to remove any disadvantage to you being considered for this role. We value the differences that a diverse workforce brings to the company. We welcome applications from candidates returning to the workforce. Also, Marex is committed to avoiding circumstances in which the appearance or possibility of conflicts of interest may exist within the hiring process. If you would like to receive any information in a different way or would like us to do anything differently to help you, please include it in your application.