Office Manager / Administrative Assistant

Job description

**Department:** Corporate **Job type:**Full Time, Exempt **Who We Are** Impiricus is the first and only AI-powered HCP Engagement Engine. In 2025, Deloitte named Impiricus the #1 fastest growing company in North America for their prestigious Fast 500 list. Founded by a practicing physician and a senior pharmaceutical executive, Impiricus was created to transform how life sciences companies support physicians. We ethically connect HCPs to pharma resources, reduce go-to-market costs and accelerate patient access to the treatments they need. With our unique access to the largest opted-in network of HCPs, their insights, and clinical expertise, we are the leading provider of AI technology and real-time channels that life science companies need to deliver clear, reliable, and evidence-based resources directly into the hands of HCPs. Guided by a council of 2000+ trusted HCP advisors, we ensure every interaction is clinically meaningful, ethically grounded and leads to better patient care. **Job Summary** The Office Manager/Administrative Assistant is responsible for delivering an exceptional workplace experience while providing flexible administrative support to the Executive Assistant team and executive leadership. This role serves as a trusted operational partner, ensuring the office runs efficiently and providing seamless backup support during Executive Assistant vacations, PTO, and periods of increased business demand. This individual will manage day-to-day Atlanta office operations, coordinate meetings and events, conduct research, support executive initiatives, and contribute to cross-functional projects. The ideal candidate is highly organized, proactive, adaptable, and thrives in a fast-paced, high-growth environment where priorities can shift quickly. **Duties/ Responsibilities:** #### **Office Management** - Serve as the primary point of contact for daily office operations. - Maintain a welcoming, organized, and fully functioning office environment. - Coordinate office vendors, building management, deliveries, and maintenance requests. - Manage office inventory, supplies, snacks, beverages, and kitchen organization. - Oversee conference rooms, meeting technology, room scheduling, and office equipment. - Coordinate new hire workspace setup and onboarding logistics. - Support employee experience initiatives, celebrations, and office culture. **Executive Assistant Support** - Provide secondary administrative support to Executive Assistants across the leadership team. - Provide vacation, PTO, and backup coverage for Executive Assistants to ensure seamless support for executives. - Assist with calendar management, scheduling, meeting logistics, and travel coordination if needed. - Prepare meeting materials, agendas, presentation decks, and executive briefing documents if needed. - Conduct research for executive requests, vendor evaluations, benchmarking, and special projects. - Support expense reporting, document preparation, and administrative follow-up. - Coordinate executive gifts, catering, hospitality, and other executive support requests. - Manage ad hoc administrative, operational, and cross-functional projects with minimal supervision. - Partner with Executive Assistants to improve processes, maintain documentation, and ensure continuity of support across the executive team. - Handle confidential information with professionalism, discretion, and exceptional attention to detail. #### **Qualifications** - MUST be able to work in office in Atlanta, GA. - Associate's degree in a related field or equivalent professional experience required. Bachelor's degree preferred. - 5+ years of Executive Assistant, Office Manager, or Administrative Operations experience. - Experience supporting senior leaders in a fast-paced startup or technology environment is preferred. - Exceptional organizational and time management skills. - Strong written and verbal communication. - Ability to manage multiple priorities while maintaining attention to detail. - High level of professionalism and discretion with confidential information. - Proficiency with Google Workspace, Slack, Microsoft Office, Zoom, and modern collaboration tools. - Experience coordinating travel, meetings, and corporate events. The base salary range for this role is **$55,000 - $70,000** Where you land within the range will reflect your skills, experience, and location, while keeping team parity in mind and leaving room for future growth. **Important Notice** To protect candidates, please note that all communication from our team will come directly from an @impiricus.com email address. We do not engage third party recruiters to schedule interviews for this role. If you receive outreach from anyone outside of our domain claiming to represent Impiricus, please disregard and let us know by forwarding the message to [careers@impiricus.com](mailto:careers@impiricus.com) **Benefits:** Impiricus focuses on taking care of our teammates’ professional and personal growth and well-being.  **Healthcare**: Medical, dental, and vision coverage for you and your dependents + on-demand healthcare concierge  **HSA, FSA & DCFSA**: Pre-tax savings options for healthcare and dependent care, with monthly employer contributions to HSA (if enrolled in a high-deductible plan)  **Coverage & Protection**: 100% paid short- and long-term disability, plus life and AD&D insurance  **Flexible Time Off**: Take the time you need with a flexible vacation policy — recharge your batteries your way ** Parental Leave**: Paid parental leave to spend time with your newborn, adopted, or foster child (available after 6 months)  **Your Work, Your Way**: If you’re close to an office, we encourage spending some time in-person to collaborate and connect. If not, remote is always an option  **401(k)**: Save for your future with tax advantages (and company match!) *Impiricus provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.*