Office Manager - KSA

Job description

Overview This role is open to Saudi nationals only. We are looking for a highly organized and proactive Administrative Assistant / Office Manager to ensure smooth daily operations in our KSA office. This role combines general administrative and office management responsibilities with hands-on support to our People & Culture team on HR operations. You will be the go-to person for maintaining a well-functioning workspace, supporting employees across the employee lifecycle, coordinating with suppliers and vendors, and helping bring our internal events and team culture to life. It's a varied, people-facing role ideal for someone who enjoys owning the details and keeping everything running seamlessly. This role offers an excellent opportunity to gain broad exposure to People & Culture operations and develop a strong foundation in the function. The successful candidate will be an integral member of the People & Culture team, working closely with and reporting directly to the People & Culture Director. This position provides significant learning and development opportunities, with the potential for long-term career growth within the People & Culture field. Key Responsibilities Office & Facilities Management Oversee day-to-day office operations to ensure a smooth, organized, and efficient working environment. Manage office supplies and consumables and ensure timely replenishment. Coordinate with vendors, maintenance teams, and other service providers to maintain a functional and well-presented office. Support operational workflows and help streamline administrative processes. Reception & Administrative Support Welcome visitors, receive deliveries, and handle incoming calls in a professional and courteous manner. Coordinate meeting room bookings and provide support for employee office-related requests. Provide general administrative support, including preparing documents, presentations, reports, and spreadsheets. Coordinate travel arrangements such as hotel reservations and flight bookings. HR Operations Support Support the People & Culture team with day-to-day HR operations and employee queries. Assist with onboarding and offboarding logistics to ensure a smooth experience for joiners and leavers. Help maintain accurate employee data and records, and support HR administration tasks as needed. Coordinate device and IT-related procurement, license renewals, and vendor management in support of employee operations. Monitor and manage shared inboxes (e.g. the FP Info inbox) and route requests appropriately. Operations & Events Assist in organizing internal office events, meetings, and team-building activities. Manage internal event-related logistics end-to-end, from supplier coordination to on-the-day support. Requirements Bachelor's degree in Business Administration or a related field. Minimum of 3 years' experience in an administrative capacity, such as Office Manager or Team Assistant, ideally within a professional services environment. Exposure to HR or People operations is a strong plus. Strong proficiency in Microsoft Excel, Word, and PowerPoint. Excellent organizational skills with attention to detail. Strong communication and interpersonal skills; positive mindset and service-oriented. Discretion and professionalism in handling confidential employee and company information. Ability to work fully on-site in our KSA office (no remote or hybrid options). Proactive, reliable, and able to work independently. Fluent in English.