Office Manager (m/f/d) with HR Responsibilities

Job description

Key Responsibilities Run the day-to-day operation of the Glasgow office, ensuring a safe, tidy, well-equipped and welcoming workplace, and managing office supplies, facilities, budget and space planning Manage relationships with the landlord and external service providers, including cleaning, utilities, security, telecoms and maintenance Own office health and safety, including risk assessments, fire safety, DSE assessments, accident reporting, site access and security procedures Organise team events, all-hands meetings, visits from colleagues in Germany, and coordinate travel, accommodation and logistics across UK sites and Germany Act as the main administrative point of contact for UK-based and site-based personnel, ensuring inductions, site access, equipment, training records and welfare arrangements are in place Manage the employee lifecycle for UK staff, including recruitment, onboarding, employee records, payroll inputs, benefits administration and HR policy maintenance Act as the UK point of contact for HR and facilities colleagues in Germany, providing HR reporting and supporting international mobility, visa sponsorship and employment-related matters Basic Qualification Proven experience as an Office Manager, Office Coordinator, HR Administrator or similar, ideally in a growing company of 30 to 80 employees or more. Solid working knowledge of UK employment law and HR practice, supported by a CIPD qualification or equivalent experience Practical understanding of office health and safety requirements Experience with an HR information system (ideally Personio) and applicant tracking, and confident use of Microsoft 365 Excellent organisational skills, with the ability to prioritise competing demands across more than one location Excellent written and spoken English, communicating clearly and diplomatically with colleagues at all levels and with an international parent company Desired Experience CIPD Level 5 or above Experience of reporting into an overseas parent company, ideally German-owned; German language skills Experience in aerospace, engineering, manufacturing or another safety-critical environment, or in a start-up or scale-up Experience supporting colleagues at remote or multiple sites, including rota-based or campaign-based working Experience of visa sponsorship administration and the Skilled Worker route IOSH or NEBOSH qualification, or first aid or mental health first aider training Benefits Christmas bonus on top Regular team events – from Christmas parties to adventure offsites 30 days of vacation to fully recharge Flexible working hours (flextime) to match your personal rhythm 1 day of remote work per week Free coffee, tea & water – fuel for big ideas Open, respectful feedback culture at eye level Personal development opportunities through trainings, coaching & language courses Buddy program with structured onboarding, including a welcome package A diverse and inspiring startup environment , where talented people from over 16 nations collaborate to build something extraordinary hands-on involvement across end-to-end development processes in a fast-growing New Space startup Location This role will be based in Glasgow, Scotland. This position requires availability to travel frequently to our facilities in Neuenstadt am Kocher, Germany or our test and launch facilities in Europe, including at short notice and for extended periods, in line with company needs. Glasgow has a strong aerospace and advanced manufacturing community with world class small satellite manufacturers, HyImpulse’s potential customers, located there. More satellites are built in Glasgow than any other place outside California, a dynamic and thriving environment in which to join a New Space company. Ranked number 2 UK city for work-life balance (Startups Cities Index 2022), low housing and living costs, high internet speeds - a city internationally recognised for its openness, resilience, trust and friendliness, Glasgow is one of the top destinations for science, engineering innovation and design in Europe. From top events, attractions and cultural festivals to the city's iconic music venues, a diverse and award-winning food and drink scene and the largest retail destination in the UK outside of London, there is plenty to keep everyone entertained. Over 90 parks and gardens, city cycling routes, the River Clyde, and the Clyde and Forth Canal, offers urban tranquillity as well as the welcome buzz of a city. Beyond Glasgow’s thriving urban social scene, it is the perfect base to explore Scotland. Stunning scenery in the form of rolling hills, glens and lochs are reachable within half an hour’s drive of the city centre and outdoor sports such as hillwalking, climbing, sailing, hiking and mountain biking are popular weekend pursuits. Equal Employment Opportunity HyImpulse is committed to building a diverse and inclusive environment. As an equal opportunity employer, all qualified applicants will be considered without regard to race, color, religion, sex, gender identity, genetic information, national origin, age or disability.