Office Manager, NYC

Job description

Join the Sleep Fitness Movement At Eight Sleep, we’re on a mission to fuel human potential through optimal sleep. As the world’s first sleep fitness company, we’re redefining what it means to be well-rested and building the most advanced hardware, software, and AI technology to make it possible. Our products power peak mental, physical, and emotional performance by transforming every night of sleep into a personalized, data-driven recovery experience. We are trusted by high performers, professional athletes, and health-conscious consumers in over 30 countries worldwide. Recognized as one of Fast Company's Most Innovative Companies in 2019, 2022, and 2023, and twice named to TIME's “Best Inventions of the Year.” We operate like a high-performance team: fast, focused, and motivated by impact. We don’t just ship; we iterate, refine, and obsess over the details that help our members sleep better and wake up stronger. Every role at Eight Sleep is a chance to create cutting-edge technology, collaborate with world-class talent, and help shape a future where sleep isn’t passive - it’s a powerful tool for living better. If you’re tired of the ordinary and driven to build at the edge of what’s possible, this is your moment. Join us and lead the movement that’s transforming how the world sleeps and what we’re all capable of when we wake up. High Standards. No Apologies We operate with intensity because our mission demands it. At Eight Sleep, we bring the same mindset as the world’s top performers: focused, relentless, and always pushing to be in the top 1% of our craft. Think Kobe Bryant’s mamba mentality, applied to bold ideas, next-gen tech, and flawless execution. This isn’t a 9-to-5. We’re a team that puts in the extra effort, not because it’s required, but because we care about the impact of our work. We’re here to build fast, push limits, and deliver without compromise. If you thrive under pressure and want to do the most meaningful work of your career, you’ll feel right at home. If you’re looking for something easier – this isn’t it. The role We are seeking an experienced and organized Office Manager to oversee the daily operations of our New York office. As an integral member of our team, you will play a pivotal role in maintaining a productive, efficient, and positive work environment for our employees and visitors. This role requires in person work at our New York office Monday through Friday (all NYC-based employees are in office Mon-Fri). How you’ll contribute - Facility Management: Ensure the office space is well-maintained, organized, and conducive to a productive work environment. - Vendor Management: Coordinate with vendors for services such as cleaning, maintenance, and office supplies. - Supplies and Inventory: Manage office and kitchen supplies, equipment, and inventory. Place orders as needed to ensure adequate stock levels. - Expense Management: Track office-related expenses, process invoices, and reconcile accounts. Prepare reports as needed. - Event Coordination: Organize company events, meetings, workshops, and celebrations. Coordinate logistics, catering, and materials. - Employee Support: Assist with onboarding new employees, including workspace setup, IT support coordination. - Front Desk Operations: Manage visitors and direct inquiries to the appropriate departments or individuals.Handle incoming packages, mail, and shipments. - Ad-hoc Projects: Take on special projects as needed to support company growth and strategic initiatives.Help http://initiatives.Help with organizing company-wide initiatives or processes related to operations, HR, or culture. Provide general administrative assistance across teams as required. What you need to succeed - 2-3+ years of experience as an Office Manager, or similar role, preferably in a fast-paced startup or high-growth environment. - Strong organizational and multitasking skills with exceptional attention to detail. - Proactive problem solver who can handle multiple projects and deadlines with little supervision. - Excellent written and verbal communication skills. - Ability to manage sensitive and confidential information with discretion. - Comfort with technology and proficiency in productivity tools (Google Suite, Microsoft Office, Slack, etc.). - Strong interpersonal skills, with a professional, positive, and approachable attitude. - Ability to work well under pressure, think on your feet, and adapt quickly to changing priorities. - Experience with basic budget management and office supply ordering. - A passion for startup culture and a collaborative mindset. - NY based with the ability and enthusiasm to work in office Monday-Friday Why join Eight Sleep? Innovation in a culture of excellence Join us in a workplace where innovation isn’t just encouraged - it’s a standard. Our flagship product, the Pod, is a testament to our culture of excellence, beloved by hundreds of thousands of customers worldwide. At Eight Sleep, you will be part of a team that continuously pushes the boundaries of technology in sleep fitness. Immediate responsibility and accelerated career growth From your first day, you’ll take on substantial responsibilities that have a direct impact on our core business and product success. We are a small team that empowers you to own your projects and see the tangible effects of your efforts, enhancing both your professional growth and our company’s trajectory. Your path will be challenging but rewarding, perfect for those who thrive in fast-paced environments aiming for high standards. Collaboration with exceptional talent Work alongside other bright minds like you: at Eight Sleep exceptional intelligence and a passion for breakthroughs are the norms. Our team members are not only experts in their fields but also avid innovators who thrive in our dynamic, fast-paced environment. Equitable compensation and continuous equity investment We extend equity participation to every full-time team member, recognizing and rewarding your direct contributions to our success. This includes periodic equity refreshments based on performance, ensuring that as Eight Sleep grows and succeeds, so do you – perfectly aligning your achievements with the broader triumphs of the company. Pay grows rapidly as you accumulate experience with Eight Sleep and translate it into concrete impact. Your own Pod - and other great benefits Every Eight Sleep employee receives the very product that defines our mission: a Pod of their own. If you join us you’ll get your own Pod, along with other benefits. Learn more at eightsleep.com/careers http://eightsleep.com/careers At Eight Sleep we continually celebrate the diverse community different individuals cultivate. As an equal opportunity employer, we stay true to our values by ensuring everyone feels they can flourish and grow. We are committed to equal employment opportunities regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status.