Office Operations Specialist

Job description

Join Civitta - an international company with 750+ colleagues across 20+ countries. We focus on management consulting, funding, and digital solutions. Originating from Central and Eastern Europe, we also deliver projects across Central Asia, the Middle East, and the United States. Our Headquarters team supports Civitta’s daily operations across countries within HR, recruitment, marketing, finance, administration, legal, and other internal functions. If you enjoy structure, solving problems, and if you challenge “it’s not possible” as a final answer, this could be a great fit. Take the step towards your journey with us and join us as an **Operations Specialist** in **Lithuania.** ### You will: - Act as the welcoming person of our office for staff, vendors, and clients. Maintain the organization, neatness, and stock (supplies, snacks, etc.) for our offices space; - Assist the HR team with practical daily matters, including drafting contracts, preparing onboarding work supplies, setting up accounts, and administering employee perks; - Assist on travels, including booking flights, hotels, and managing itineraries; - Help foster our company culture by organizing local and international social activities and team-building events; - Manage general administrative paperwork, ensure the timely signing of documents, manage info email and operational invoices; - Help maintain our employee "computer park" by tracking hardware inventory and ensuring equipment is ready for use. ### Requirements: - High proficiency in both spoken and written Lithuanian and English; - A College or University degree. We are happy to welcome fresh graduates or last-year students, provided you are available to work full-time; - Exceptional organizational and multi-tasking skills with a proven ability to prioritize your workload effectively under pressure; - A proactive problem-solver with a strong "can-do" attitude, high reliability, diligence, and sharp attention to detail; - Excellent interpersonal skills with a natural ability to connect with people and build positive relationships; - Previous experience in a similar administrative, front-desk, or customer-facing role is a plus, but not mandatory. ### Benefits: - **Professional Growth** – We support your career development, offering performance and salary reviews once a year to ensure your progress is recognized and rewarded; - **Flexible Working Hours** – Manage your workday with flexibility and the option to work from home when needed, while enjoying our city-centre office as a convenient, collaborative workspace; - **Culture & Connection** – From team bonding activities like Christmas parties and summer events to spontaneous celebrations, monthly breakfasts, or team lunches, we celebrate wins—big or small—together; - **Gifts Programme** – Welcome boxes, birthday surprises, and holiday cheer ensure your special moments are always recognized.