Office & People Operations Coordinator

Job description

## **Join Contoro Robotics – Revolutionizing Warehouse Automation with Cutting-Edge Robotics** At **Contoro Robotics**, we're on a mission to solve labor challenges through advanced robotic solutions. Headquartered in **Austin, TX**, our fast-growing startup is transforming the supply chain industry with our flagship warehouse automation technology. Our team is made up of top-tier experts in **robotics, AI, and logistics**, working together to push the boundaries of automation. We’re looking for **talented and ambitious individuals** to join us on this journey—helping shape the future of robotics while growing alongside a world-class team. If you're passionate about innovation, problem-solving, and making a real-world impact, we want to hear from you! ## About the Role We're looking for an Office & People Operations Coordinator to keep our office running and own the employee experience from first interview through last day. This is a highly visible, in-person role: you'll be the first face visitors see, the person new hires meet on day one, and the go-to for everything from a broken HVAC unit to a new hire's paperwork. It suits someone organized and proactive who can move between facilities logistics and confidential HR work in the same hour. Contoro is a fast-growing company. You will also find multiple career opportunities if you are passionate and capable. ## Key Responsibilities **Office & Facilities** - Run day-to-day office operations and keep the workplace organized and functional - Own vendor and building-management relationships, facility repairs, and office maintenance - Manage supplies, equipment, snacks, mail, and deliveries; support procurement as needed - Greet visitors and coordinate company events, lunches, and team activities **Onboarding & Offboarding** - Own onboarding from offer acceptance through day one in our HR system - Set up system access, workspaces, and equipment; run office tours and orientation - Complete employment eligibility verification and maintain accurate employee records - Coordinate offboarding, including documentation, access, and equipment return **Recruiting Coordination** - Coordinate interviews, phone screens, and candidate communication in our applicant tracking system - Keep candidates, hiring managers, and interviewers aligned throughout the process - Support offer letters and pre-employment documentation **HR & Administrative Support** - Answer employee questions on policies, benefits, payroll, and HR processes - Support benefits enrollment and keep HR policies and handbooks current - Manage correspondence, company records, and internal communications - Provide administrative support to the CEO and broader team, and assist with special projects ## Qualifications - High school diploma required; bachelor's degree preferred - Experience as an office manager, administrative assistant, HR coordinator, or in a related role - Proficiency in MS Office (Word, Excel, PowerPoint) - Excellent time management, organization, and prioritization skills - Excellent written and verbal communication skills - Sound judgment and discretion handling confidential employee information - Available onsite Monday through Friday, 7:30 AM – 3:30 PM ## Nice to Have - Experience with an HRIS (Rippling or similar) and an applicant tracking system (Ashby or similar) - Experience with spend management or recognition platforms (Ramp, Nectar, or similar) - Experience with Atlassian tools (Confluence, SharePoint) - Prior HR or recruiting coordination experience at a startup or high-growth company - Bilingual in Korean, Spanish, or Chinese ``` *Recruitment Agencies: Please do not contact our employees regarding this role. We partner with a select group of approved recruiting firms and do not accept unsolicited outreach or candidate submissions. ```