Office Secretary

Job description

Purpose of the role The candidate for this role will be responsible to provide administrative and secretarial support to ensure smooth office operations, with a strong focus on accurate documentation, record management, and efficient information flow within the organization. Key Responsibilities •Manage and organize all office documentation, ensuring proper filing, storage, and easy retrieval of records. •Prepare, review, and format official documents, reports, letters, and correspondence. •Maintain both physical and electronic filing systems in an accurate and up-to-date manner. •Handle incoming and outgoing correspondence, including emails, letters, and courier services. •Schedule meetings, appointments, and maintain calendars for management. •Record and prepare minutes of meetings and follow up on action points. •Ensure confidentiality and security of sensitive information and documents. •Assist in preparing reports, presentations, and other administrative materials. •Coordinate office supplies and maintain inventory of stationery and documentation materials. •Support general office administration tasks as required. Qualifications & Experience •Diploma or Bachelor’s degree in Business Administration, Secretarial Studies, or a related field •Minimum of 5 years of experience in a similar administrative or secretarial role •Proven experience in document management and office administration. •Proficiency in Microsoft Office (Word, Excel, PowerPoint) •Strong documentation and record-keeping skills •Excellent written and verbal communication skills