Officer - Administration

Job description

Nespresso Admin Executive We are looking for a Nespresso Admin Executive to be part of our Nestlé Nespresso Digital and Tech Team. At Nespresso, our Digital & Tech teams are at the heart of our innovation journey, a space where we continue to invest, evolve, and grow. Position Snapshot: Location: Bengaluru, Karnataka, India Type of Contract: Permanent Grade: FTC Type of work: Hybrid Work Language: Fluent Business English The Role: This role exists to provide high-level administrative support to the Head of Nespresso Hub – Bangalore and to manage the Nespresso office’s administrative operations. It is critical for ensuring the smooth functioning of the executive team and the office, directly supporting Nespresso Hub’s strategic priorities by enabling operational excellence and compliance. The position also acts as a key enabler for engagement initiatives by fostering a collaborative and efficient work environment. In This Role, You Will: Administrative Tasks: Travel Management Visitor management Vendor Management Maintain organized filing systems, both electronic and physical, for easy access to documents. Support for compliance related to Facility services for Nespresso Hub. Site Security Champion Contractor compliance Follow up on PR/PO Creation and Payments Office Management: Oversee office supplies and inventory, ensuring that all necessary materials are stocked and available. Coordinate office maintenance and liaise with vendors and service providers. Assist in organizing company events, meetings, and team-building activities. Performance Indicators: Timely coordination of executive activities. High stakeholder satisfaction (executives, team members, vendors). Compliance with Nestle IT Hub, facility, security, and contractor requirements. Efficient management of office supplies and vendor relationships. Positive feedback from internal and external stakeholders. Successful organization of events and meetings. Maintenance of confidentiality and data privacy. Key Relationships Internal: Head of Nespresso Hub, Bangalore Nespresso HRBP Nespresso Hub team members Nestle IT Hub Admin Team General Administration and Facility teams Other internal stakeholders (as required) External: Vendors and service providers Visitors and contractors What We’re Looking For: Education : Bachelor's degree in business administration, Management, or a related field preferred. Experience : Proven experience Administrative Assistant or similar role. Familiarity with office management procedures and basic accounting principles is a plus. Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software. Leadership & Functional Competencies: Proactive and self-motivated with a positive attitude. Strong problem-solving skills and ability to work independently. Excellent organizational and multitasking skills with keen attention to detail. Strong verbal and written communication skills. Ability to maintain confidentiality and handle sensitive information with discretion. Adaptable and flexible in a fast-paced environment. Collaborative approach, fostering positive relationships and teamwork. We Offer You: We offer more than just a job. We put people first and inspire you to become the best version of yourself. Flexible work policies including core hours and options for working from home. Discuss with us during the recruitment process to understand what flexibility could look like for you! Genuine opportunities for career and personal development through ongoing training and constant career opportunities reflecting our conviction that people are our most important asset. Modern "smart office" locations providing agile workspaces. Our state-of-the-art campus is equipped with areas to co-create, network, and chill! International, dynamic & inclusive working environment with attractive additional benefits. The pride to work for B Corp certified company and one of the world’s most trusted brands. The Hiring Process: Your application: Submit your application, and we'll review it carefully (make sure your CV is in English as the hiring team is international). Initial Screening: Relevant candidates will be contacted by our Talent Acquisition team for an initial interview. Hiring Manager Interview: Selected candidates will then meet with the hiring manager to discuss the role and their experience in more detail. Stakeholder Interview: Candidates will engage with potential team members to assess fit and collaboration. Leadership & HRBP Interaction: Candidates will have a discussion with our leadership team & HRBP. Feedback: After interviews, we provide feedback to all candidates. Job Offer: Successful candidates will receive a formal offer. First Working Day: Once the offer is accepted, we’ll welcome you on your first day! About Nespresso: The Nespresso story began with a simple but revolutionary idea: enable anyone to create the perfect cup of espresso coffee. Since 1986, Nespresso has redefined and revolutionized the way millions of people enjoy their coffee. We are a Company committed with the Climate change and we aim to achieve carbon neutrality as soon as possible and net-zero GHG emissions by 2050 at the latest. In 2019 we created the digital hub in Barcelona to offer the best customer experience and innovation to B2C and B2B channels. We encourage the diversity of applicants across gender, age, ethnicity, nationality, sexual orientation, social background, religion or belief and disability. People are at the heart of our success – all 14,000 of them. We actively cultivate diversity, inclusion and belonging in the workplace. We celebrate individuality, believing that your authenticity and uniqueness can help us to grow and thrive together Step outside your comfort zone; share your ideas, way of thinking and working to make a difference to the world, every single day. You own a piece of the action – make it count. Join Nestlé #beaforceforgood