Offshore Administration, Reporting & Business Support Coordinator

Job description

Position Summary The Offshore Administration, Reporting & Business Support Coordinator provides comprehensive administrative, reporting and analytical support across the business. Approximately 60-65% of the role focuses on administration, coordination and business support activities, while 35-40% focuses on supply chain and operations reporting, analytics and data visualisation. The role supports the B& J Executive teams, along with Operations, Supply Chain, Commercial, Finance and Leadership teams through high-quality administration, reporting and business insights. Job Details Work-from-home Monday to Friday | 5:00 AM to 2:00 PM (Manila Time) To follow AU Holidays Supply Chain, Operations Reporting & Analytics Produce daily, weekly and monthly operational and supply chain reports. Develop and maintain Power BI dashboards and KPI scorecards. Perform data analysis to identify trends, risks and opportunities. Create executive-ready visualisations and performance reporting packs. Maintain reporting databases, spreadsheets and reporting standards. Support business reviews with actionable insights and recommendations. Administration & Business Support Monitor and manage shared inboxes and business requests. Provide administrative support across all business functions. Coordinate calendars, meetings, travel and visitor management activities. Support business improvement initiatives, safety programs and projects. Coordinate purchasing, suppliers, courier and freight activities. Process invoices and support finance administration. Coordinate events, communications, ELT and Board administration. Key Skills & Experience Advanced Microsoft Excel skills including Power Query, Pivot Tables, advanced formulas, dashboard creation and reporting automation. Strong Power BI skills including data modelling, DAX, dashboard development, visualisation and automated reporting. Experience creating operational, supply chain and business performance reports. Strong analytical skills with the ability to convert data into actionable insights. Excellent organisational, communication and stakeholder management skills. High attention to detail and ability to manage multiple priorities. Key Success Measures Accurate and on-time delivery of daily, weekly and monthly reporting. Development and maintenance of effective Power BI dashboards. High quality administration and stakeholder support. Improved reporting automation and business insight generation.