Operational Vendor Management

Job description

We are a leading chemical company, with the best teams developing intelligent solutions for our customers, and for a sustainable future. We connect and develop people with diverse talents all over the world. For you, this means a variety of ways to progress. Not only your performance but also your personality matter to us, regardless of gender, age, ethnicity, orientation, and background. At BASF, careers develop from opportunities. Objectives of the Position Monitoring import export operations that are aligned with Company SOP and Working Instructions Managing operations and performance of Lead Logistic Provider (LLP) and Logistic Service Providers (LSPs) Supervision daily operation and communication of export process in BASF Indonesia to meet agreed performance requirement as per agreed target Meet performance targets and service levels and any assigned qualitative requirements relevant to import export Monitor and evaluate transport service provider’s performance referring to agreed KPIs and conduct periodic quality reviews. Ensure proper process and documentation in accordance to company and regulatory guidelines Main Areas of Responsibilities and Key Activities Export Operation Manage and monitor the daily export operations of LLP / LSP. Check the quality of import export orders and if required ensure adequate correction is in place Monitor box and ISO tank usage as per approved tender in monthly basis for each Business Units (BU) against the forecast from BU, analyze, provide inputs and mitigation if any deviation occurs. Monitor the carrier utilization by lane (port of loading/POL & port of destination/ POD) as per approved tender in monthly basis for each Business Units (BU) against the forecast from BU, analyze, provide inputs and mitigation if any deviation occurs. Fill in carrier issue log based on the actual event in timely manner. Managing the SPOT process in export activity, timely escalation to OVM lead for deviations and support Explore tools for digitalization for process improvement Continuous improvement for the export operation and process Manage the TM activity of pre-leg and overall export cost, ensure that the cost reflected in the system is correct and tally as per contract. Do analysis and solve if there is any discrepancy occurs. Support as back up to OVM Lead in absence or when required – as assigned by import export and customs manager etc. Import Operation Manage and monitor the daily import operations of LLP / LSP. Check the quality of import orders/documentations and if required ensure adequate correction is in place Continuous improvement for the export operation and process Monitoring daily report for import activities Liase with CnFT regarding permit, licences etc Documentation Support OVM Lead in knowledge management topics Ensure the document for export process are complete and accurate as per SOP and guidelines Ensure proper documentation and archiving process Managing of Lead Logistic Provider (LLP) and Logistic Service Providers (LSPs) Support OVM Lead in managing LLP and LSPs by providing data, analysis Facilitate Daily Performance Meeting (DPM) with LLP and LSPs and share Export related topics Monitor the performance and KPIs of the LLP and LSPs Raise NCM in timely manner to record any non-conformance from LLP and LSPs Check and verify the NCM closure with proper documentation, root cause analysis and CAPA (corrective and preventive action), monitor of recurrence of cases. Managing Vendor Performance Support OVM Lead during the performance review with vendors (Carriers, TCOs, etc.) by providing data, analysis and lead the meetings in the absence of the OVM Lead. Support OVM Lead during the vendor tendering and onboarding process. Monitor the performance of vendors (Carriers, TCOs, etc.) in monthly basis, document any deviation in carrier issue log and other tools provided, analyze and provide inputs to OVM Lead as well as Hub colleague. Communication Effectively communicate to the respective parties and stakeholders (BU, CSO, LLP, LSPs, Carriers, TCO, hub, regional / global SCM) in daily activities to ensure smooth operation in export area. Escalation of topics in timely manner to OVM lead, Import Export and Customs Manager to ensure smooth operation in export area. Job Requirements Education Degree in business management, supply chain management, international trade, transportation managements are preferred Working Experience and requirement Minimum 2-3 year’s experience in Import Export Operations are mandatory Working in chemicals industries or manufacturing is an advantage Required Language: Bahasa Indonesia and English Technical & Professional Knowledge Customs Certificate / Customs Training experience will be an advantage Working Independently with minimum supervision Strong logical thinking to understand process flow of import export Advance knowledge of Microsoft tools and experience using ERP SAP TMS