Operations and Administrative Deputy Director for the Division of Preservation Finance

Job description

Agency Description: The Department of Housing Preservation and Development (HPD) oversees housing standards across all 3.7 million homes in New York City. As the nation’s largest municipal housing agency, HPD is responsible for building and preserving affordable housing, protecting tenants from harassment and displacement, and holding landlords accountable across the five boroughs. Under Commissioner Dina Levy and the Mamdani Administration, HPD is pursuing an ambitious housing agenda focused on the needs of New York’s tenants. With a broad set of tools including standards enforcement, tenant resources, and the creation of new affordable housing, HPD is committed to making New York City a more affordable place for renters and homeowners alike. Your Team: The Office of Development (OOD) leads the agency’s effort to create and preserve housing in collaboration with other HPD offices as well as other city, state and federal agencies. The Office of Development is composed of eight divisions that administer a range of programs: - New Construction Finance - Special Needs Housing - Building and Land Development Services (BLDS) - Homeownership Opportunities and Preservation - Preservation Finance - Portfolio Management and Conversions - Housing Incentives - Compliance and Enforcement The Division of Preservation Finance administers multiple financing programs to improve financial and physical conditions and preserve or create affordability within privately-owned multi-family and single-family buildings. The division oversees programs utilizing low-cost loans and property tax benefits among other public incentives. Your Impact: The Division of Preservation Finance seeks a motivated Deputy Director of Operations and Administration to contribute to the division’s efforts to preserve affordable housing. The position will serve a critical role in supporting the divisions hiring efforts as well as plays a key role in supporting the implementation of division operations and activities, including administrative, personnel, budget, policy, and planning initiatives. The Deputy reports to the Director of Operations in Preservation Finance. Your Responsibilities: In your role as Deputy, you will provide support to the Director of Operations for Preservation Finance in divisional management. Responsibilities will be related to operations support in the coordination of affordable housing programs as well as other items including human resources, data tracking, and assisting in other reporting and process items. The Deputy will provide support to the division, the Director of Operations and the Executive Director of Operations for the Division of Preservation and Portfolio Management by performing duties likely including, but not limited to: - Assist with program and divisional Human Resources (HR)/hiring processes by helping to promote available HPD positions and outreaching to prospective candidates to set up interviews and assisting in other discrete HR-related tasks, such as supporting senior staff on participating on interview panels and developing interview questions; draft and submit hiring paperwork; liaise with HR and other internal contacts on hiring matters as needed - Lead divisional training and onboarding efforts to ensure resources are available and up to date for new and current staff - Spearhead the division’s recruitment efforts for interns and fellows; coordinate with relevant programs to ensure ideal placements for prospective interns and fellows - Coordinate division budget needs including City Capital expenditures and forecasting exercises with division senior staff - Coordinate workplace physical space and technical needs with Director of Operations and liaise with appropriate departments within HPD - Coordinate and execute special events, meetings and programs, and managing the scheduling of meeting spaces - Monitor and oversee the tracking and submission process for Doing Business Data Forms to ensure that projects comply with Local Law 44 per the City’s campaign finance reform law - Assist the Directors of Operations and Executive Director of Operations with internal and external data requests including inquiries from for profit and not-for-profit partners and government affairs; - Coordinate divisional tracking including operations exercises and analyses - Serve as point of contact for divisional Freedom of Information Law (FOIL) requests and work with appropriate staff to address inquiries - Working with relevant program and administrative staff, oversee coordination of file/archiving needs, as necessary and retrieval of archived files when requested. - Perform additional assignments as requested Preferred Skills: Candidates must have a strong background in coordinating and organizational skills for a large staff. The ideal candidate will be detailed-oriented, self-motivated and be able to manage multiple projects and meet deadlines. They should have demonstrated experience in a high volume, complex work environment. Candidates must also demonstrate strong organizational skills, possess strong verbal and written communication skills, and demonstrate good judgment and discretion. Candidates with background or demonstrated interest in government and/or human resources and operations management are strongly encouraged to apply. Demonstrated analytical skills and ability to work effectively with others to obtain results promptly are also important. Strong proficiency with Microsoft Office Suites is required. Please note, finalists for this position must have filed for the Open Competitive Associate Housing Development Specialist exam #4122 or promotional exam #4570. In addition, the position is open to applicants who are already permanent in the Associate Housing Development Specialist title, or permanent in another comparable civil service title. Candidates must indicate permanent civil service title on their resume. ASSOCIATE HOUSING DEVELOPMENT - 22508 1.A baccalaureate degree from an accredited college or university and three years of full-time satisfactory professional experience in the development, appraisal, financing, negotiation, or disposition of real estate, or in real estate law, or in urban planning or analytical or coordination work related to housing programs; or 2. A four year high school diploma or its educational equivalent approved by a State's Department of Education or a recognized accrediting organization and seven years of full-time satisfactory experience as described in "1" above; or 3.A satisfactory combination of education and/or experience which is equivalent to "1" or "2" above. Graduate study in the field of urban studies, city planning, business or public administration, finance, architecture, engineering or other related fields may be substituted for up to one year of the required experience on the basis of 30 credits equaling one year of experience. Graduation from an accredited law school may be substituted for one year of the required experience. However, all candidates must have at least two years of experience as described above. The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.