Operations AR Payroll Specialist | WFH (A-KADA)

Job description

Position Overview This is a people-focused role at the center of our day-to-day operations. The position supports accounts receivable, client billing and communication, accounts payable, payroll, and project administration in a fast-paced construction environment. We are looking for an outgoing, articulate, highly organized, and energetic person who enjoys building relationships, following through, and working closely with clients, project managers, field teams, and vendors to keep billing, collections, and operations running smoothly. Job Details Work Setup: Work-from-home Schedule: Tuesday to Saturday, 12am to 9am (Manila Time) Holidays: Follows PH Holidays Key Responsibilities Accounts Payable (AP) • Process high volume of vendor invoices, material bills, and subcontractor payments • Match invoices to purchase orders and job cost codes • Track lien releases and compliance documentation • Maintain vendor records and resolve discrepancies Accounts Receivable (AR) & Client Communication • Prepare and send client invoices, progress billings, and change-order documentation accurately and on time • Build positive client relationships through friendly, professional communication about invoice status, payment timing, supporting documentation, and outstanding balances • Work closely with project managers and operations teams to confirm billing details, answer questions promptly, and keep collections moving forward • Maintain clear client follow-up notes, aging updates, and action items for internal operations meetings Payroll • Process bi-monthly payroll for field crews and office staff • Track job hours, labor allocation, and overtime • Handle certified payroll / prevailing wage reporting (if applicable) Operations & Accounting Support • Support project teams with job costing, project tracking, billing status, and closeout coordination • Support month-end close and reporting • Maintain organized financial records and documentation Qualifications • 2–5 years' experience in AP/AR and payroll (construction and Construction trades strongly preferred) • Familiarity with job costing and project-based accounting • Experience with QuickBooks Online or similar accounting software • Strong Excel / Google Sheets skills • Ability to manage high transaction volume with accuracy • Outgoing, articulate, and confident communicator who is comfortable speaking with clients and internal team • Highly organized, energetic, and positive, with strong follow-through and attention to detail Preferred (Nice to Have) • Experience with construction software (Textura, Buildertrend, etc.) • Knowledge of certified payroll / prevailing wage • Experience supporting multiple concurrent projects