Operations Associate (HubSpot CRM, Deal Pipeline & Excel Reporting) – Remote | EST HoursPosition Type: Full-Time, Remote Working Hours: U.S. Eastern Time (EST) Location: South Africa or Latin AmericaAbout the RoleAt Pavago, one of our clients is hiring an Operations Associate to keep a high-value deal pipeline organized, accurate, and moving forward.This is not a traditional finance, investment banking, or sales role. You won’t be responsible for complex financial modeling, sourcing deals, or hitting sales quotas.Instead, your focus will be on execution, organization, CRM management, reporting, and consistent follow-through.You’ll own the operational details behind long deal cycles—making sure every opportunity, follow-up, next step, meeting, and task is properly tracked and completed.If you’re the kind of person who keeps systems clean, follows up without being reminded, and makes sure nothing falls through the cracks, this role is a strong fit.What You’ll OwnDeal Pipeline & HubSpot Management — 50%Own and maintain the deal pipeline in HubSpot CRMTrack:Inbound interestResponsesFollow-upsDeal stagesNext stepsManage consistent follow-up across 6–12 month deal cyclesKeep CRM records accurate and up to dateMaintain clean:NotesTasksDeal stagesFollow-up datesNext actionsFlag urgent or stalled opportunities for leadershipEnsure no deal or important communication is overlookedKeep leadership informed of priorities and outstanding actionsDeal Execution & Operations Support — 50%Maintain and update Excel and Google Sheets deal trackersOrganize raw information into clear:SummariesReportsGraphsVisualsSupport the preparation and organization of:Pitch materialsClient-facing documentsInternal deal materialsCoordinate meetings, calendars, and deal-related callsTrack action items and ensure timely completionProvide general administrative and operational support related to deal executionRequired Experience & SkillsMust-HaveHands-on experience with HubSpot, including:Deal trackingCRM updatesTasksFollow-upsPipeline managementIntermediate Excel / Google Sheets skills, including:FormattingTemplatesBasic data handlingReportingStrong written English communication skillsAbility to independently manage professional follow-upsExcellent attention to detail and organizational skillsComfortable managing repetitive follow-ups over long deal cyclesStrong execution discipline and reliabilityAbility to work during EST business hoursMust be based in South Africa or Latin AmericaNice to HaveExposure to:FinanceM&AInvestment bankingDeal-based environmentsExperience supporting founders or senior executivesFamiliarity with pitch decks and client-facing materialsExperience creating simple charts and data visualizationsFamiliarity with HubSpot workflows or CRM automationWhat Makes You a Strong FitYou’re exceptionally organized and detail-orientedYou follow through without needing repeated remindersYou’re comfortable managing high-volume, repetitive follow-upsYou notice when deals, tasks, or communications are becoming staleYou enjoy maintaining clean systems and structured processesYou communicate professionally and clearly in writingYou’re dependable with recurring operational workYou proactively flag issues instead of waiting for someone else to notice themWhat a Typical Day Looks LikeYou’ll start by reviewing HubSpot for new activity, overdue tasks, outstanding follow-ups, and deals requiring attention.Throughout the day, you’ll send follow-ups, update deal stages and notes, maintain Excel trackers, coordinate meetings, organize deal information, and prepare reports or materials for leadership.You’ll also review the pipeline for anything that has stalled and proactively make sure the appropriate next step happens.In short: you keep the deal pipeline clean, organized, and moving so leadership never has to chase updates or wonder what happens next.What Success Looks LikeHubSpot remains clean, structured, and consistently updatedFollow-ups happen on time without remindersNo deal, task, or important communication is missedDeal trackers and reports remain accurateLeadership has clear visibility into priorities and next stepsMeetings and deal-related coordination happen smoothlyLong-cycle opportunities receive consistent follow-throughKey Metrics for SuccessCRM data accuracy and completenessPercentage of follow-ups completed on timeNumber of overdue or missed tasksDeal pipeline accuracyReporting accuracy and timelinessReduction in stale or unattended opportunitiesLeadership confidence in pipeline visibility and operational executionTools You’ll UseHubSpotMicrosoft ExcelGoogle SheetsCalendar and scheduling toolsInternal deal tracking systemsWhy This Role Stands OutNo sales quotas or sourcing targetsNo complex financial modelingClear, structured responsibilities and measurable outcomesHigh ownership of a valuable deal pipelineDirect exposure to leadership and high-value transactionsOpportunity to develop experience across:Deal OperationsCRM OperationsBusiness OperationsExecutive OperationsM&A / Transaction SupportInterview ProcessInitial Phone ScreenVideo Interview with Pavago RecruiterClient InterviewOffer & Background VerificationApply NowIf you’re highly organized, experienced with HubSpot, comfortable working in Excel, and relentless about following through until every task is complete, we’d love to hear from you.Apply today and become the operational engine that keeps high-value deals organized and moving forward.#OperationsAssociate #HubSpot #CRM #DealOperations #BusinessOperations #Excel #OperationsJobs #RemoteJobs #LATAMJobs #SouthAfricaJobs #ESTJobs #RemoteWork
Operations Associate (HubSpot CRM, Deal Pipeline & Excel Reporting) – Remote | EST Hours
Position Type: Full-Time, Remote
Working Hours: U.S. Eastern Time (EST)
Location: South Africa or Latin America
About the Role
At Pavago, one of our clients is hiring an Operations Associate to keep a high-value deal pipeline organized, accurate, and moving forward.
This is not a traditional finance, investment banking, or sales role. You won’t be responsible for complex financial modeling, sourcing deals, or hitting sales quotas.
Instead, your focus will be on execution, organization, CRM management, reporting, and consistent follow-through.
You’ll own the operational details behind long deal cycles—making sure every opportunity, follow-up, next step, meeting, and task is properly tracked and completed.
If you’re the kind of person who keeps systems clean, follows up without being reminded, and makes sure nothing falls through the cracks, this role is a strong fit.
What You’ll Own
Deal Pipeline & HubSpot Management — 50%
- Own and maintain the deal pipeline in HubSpot CRM
- Track:
- Inbound interest
- Responses
- Follow-ups
- Deal stages
- Next steps
- Manage consistent follow-up across 6–12 month deal cycles
- Keep CRM records accurate and up to date
- Maintain clean:
- Notes
- Tasks
- Deal stages
- Follow-up dates
- Next actions
- Flag urgent or stalled opportunities for leadership
- Ensure no deal or important communication is overlooked
- Keep leadership informed of priorities and outstanding actions
Deal Execution & Operations Support — 50%
- Maintain and update Excel and Google Sheets deal trackers
- Organize raw information into clear:
- Summaries
- Reports
- Graphs
- Visuals
- Support the preparation and organization of:
- Pitch materials
- Client-facing documents
- Internal deal materials
- Coordinate meetings, calendars, and deal-related calls
- Track action items and ensure timely completion
- Provide general administrative and operational support related to deal execution
Required Experience & Skills
Must-Have
- Hands-on experience with HubSpot, including:
- Deal tracking
- CRM updates
- Tasks
- Follow-ups
- Pipeline management
- Intermediate Excel / Google Sheets skills, including:
- Formatting
- Templates
- Basic data handling
- Reporting
- Strong written English communication skills
- Ability to independently manage professional follow-ups
- Excellent attention to detail and organizational skills
- Comfortable managing repetitive follow-ups over long deal cycles
- Strong execution discipline and reliability
- Ability to work during EST business hours
- Must be based in South Africa or Latin America
Nice to Have
- Exposure to:
- Finance
- M&A
- Investment banking
- Deal-based environments
- Experience supporting founders or senior executives
- Familiarity with pitch decks and client-facing materials
- Experience creating simple charts and data visualizations
- Familiarity with HubSpot workflows or CRM automation
What Makes You a Strong Fit
- You’re exceptionally organized and detail-oriented
- You follow through without needing repeated reminders
- You’re comfortable managing high-volume, repetitive follow-ups
- You notice when deals, tasks, or communications are becoming stale
- You enjoy maintaining clean systems and structured processes
- You communicate professionally and clearly in writing
- You’re dependable with recurring operational work
- You proactively flag issues instead of waiting for someone else to notice them
What a Typical Day Looks Like
You’ll start by reviewing HubSpot for new activity, overdue tasks, outstanding follow-ups, and deals requiring attention.
Throughout the day, you’ll send follow-ups, update deal stages and notes, maintain Excel trackers, coordinate meetings, organize deal information, and prepare reports or materials for leadership.
You’ll also review the pipeline for anything that has stalled and proactively make sure the appropriate next step happens.
In short: you keep the deal pipeline clean, organized, and moving so leadership never has to chase updates or wonder what happens next.
What Success Looks Like
- HubSpot remains clean, structured, and consistently updated
- Follow-ups happen on time without reminders
- No deal, task, or important communication is missed
- Deal trackers and reports remain accurate
- Leadership has clear visibility into priorities and next steps
- Meetings and deal-related coordination happen smoothly
- Long-cycle opportunities receive consistent follow-through
Key Metrics for Success
- CRM data accuracy and completeness
- Percentage of follow-ups completed on time
- Number of overdue or missed tasks
- Deal pipeline accuracy
- Reporting accuracy and timeliness
- Reduction in stale or unattended opportunities
- Leadership confidence in pipeline visibility and operational execution
Tools You’ll Use
- HubSpot
- Microsoft Excel
- Google Sheets
- Calendar and scheduling tools
- Internal deal tracking systems
Why This Role Stands Out
- No sales quotas or sourcing targets
- No complex financial modeling
- Clear, structured responsibilities and measurable outcomes
- High ownership of a valuable deal pipeline
- Direct exposure to leadership and high-value transactions
- Opportunity to develop experience across:
- Deal Operations
- CRM Operations
- Business Operations
- Executive Operations
- M&A / Transaction Support
Interview Process
- Initial Phone Screen
- Video Interview with Pavago Recruiter
- Client Interview
- Offer & Background Verification
Apply Now
If you’re highly organized, experienced with HubSpot, comfortable working in Excel, and relentless about following through until every task is complete, we’d love to hear from you.
Apply today and become the operational engine that keeps high-value deals organized and moving forward.
#OperationsAssociate #HubSpot #CRM #DealOperations #BusinessOperations #Excel #OperationsJobs #RemoteJobs #LATAMJobs #SouthAfricaJobs #ESTJobs #RemoteWork
Pavago - Connecting You to Global Remote Opportunities 🌍At Pavago, we redefine the boundaries of talent recruitment. Dive into a world where your geographical location doesn't restrict your career aspirations. As a distinguished international recruitment agency, we specialize in connecting remote talents with companies eager to tap into global expertise.🌟 Why Consider Opportunities Through Pavago?Competitive Pay: Command the salary you deserve, regardless of where you reside.Broad Horizons: Unlock a wide array of remote positions spanning diverse industries and regions.Skill Enrichment: Work alongside international teams, contribute your unique insights, and amplify your career trajectory.Whether you're a seasoned professional hunting for a novel global venture or a budding talent keen on leaving an international imprint, Pavago is your conduit to businesses that appreciate and seek out worldwide perspectives.Embrace a realm where opportunities transcend borders. Together, let's pioneer the next era of remote work. 🚀Explore global opportunities with us today!"
Pavago - Connecting You to Global Remote Opportunities 🌍
At Pavago, we redefine the boundaries of talent recruitment. Dive into a world where your geographical location doesn't restrict your career aspirations. As a distinguished international recruitment agency, we specialize in connecting remote talents with companies eager to tap into global expertise.
🌟 Why Consider Opportunities Through Pavago?
Competitive Pay: Command the salary you deserve, regardless of where you reside.
Broad Horizons: Unlock a wide array of remote positions spanning diverse industries and regions.
Skill Enrichment: Work alongside international teams, contribute your unique insights, and amplify your career trajectory.
Whether you're a seasoned professional hunting for a novel global venture or a budding talent keen on leaving an international imprint, Pavago is your conduit to businesses that appreciate and seek out worldwide perspectives.
Embrace a realm where opportunities transcend borders. Together, let's pioneer the next era of remote work. 🚀
Explore global opportunities with us today!"
