Operations Coordinator (Purchasing, Logistics, Sales & Warehouse Support)

Job description

Operations Coordinator (Purchasing, Logistics, Sales & Warehouse Support) Status: Regular, Full time Location: Calgary, Alberta Job Description This is an important multi-function role in a Business Centre reporting to the Business Centre Manager. We are seeking a highly organized and versatile Operations Coordinator to support multiple business functions, including purchasing, logistics, inside sales, and warehouse operations. This role is ideal for someone who thrives in a fast-paced environment, can manage competing priorities, and is comfortable wearing multiple hats. MAIN RESPONSIBILITIES: Purchasing & Vendor Management Assist in sourcing, purchasing, and order placement of materials and equipment Coordinate with suppliers on pricing, availability, and delivery timelines Track purchase orders and ensure timely receipt of goods Manages the inventory write-downs with manager assistance to minimize their financial impact on the Business Centre; Analyses and quickly corrects inventory discrepancies; Working with the Business Centre Manager and salespeople, evaluates new products and product lines, and recommends them; Maintains the integrity of special SKU costs in the system; Keeps supplier data (special costing, lead-time, etc.) up-to-date; Creates new stock SKU’s when needed; Logistics & Inventory Coordination Plan and coordinate inbound and outbound shipments Work with freight carriers and logistics partners to ensure cost-effective delivery Monitor inventory levels and assist in stock replenishment planning Organize and coordinate shipment paperwork for international shipments with broker for timely clearance. Book pick ups for local and cross border shipments. Obtain quotes and arrange shipments with freight forwarders Monitor shipments until final delivery Review freight invoices Resolve claims for damaged shipments Inside Sales Support Respond to customer inquiries and provide product/service information Prepare quotes, process sales orders, and follow up with customers Support the sales team with administrative and coordination tasks Warehouse Support Assist with receiving, organizing, and tracking inventory Ensure accurate documentation of incoming and outgoing materials Support periodic inventory counts and reconciliation Qualifications 3+ years of experience in operations, logistics, purchasing, or inside sales Strong organizational and multitasking skills Proficiency in Microsoft Office (Excel, Outlook, Word); ERP experience is an asset Excellent communication and problem-solving abilities Ability to work independently and as part of a team Preferred Skills Experience in supply chain or distribution environment Familiarity with inventory management systems Customer service or inside sales experience Key Competencies Attention to detail Time management and prioritization Adaptability and willingness to learn Strong work ethic and accountability What’s in it for you We are a major player, involved in the energy transformation in Canada. Our dynamic work environment promotes autonomy and decision making, and offers great career opportunities. What sets us apart is our: Annual profit-sharing offered to all in addition to our competitive compensation: rewarding accomplishments is part of our culture. A strong national network offering real opportunities to grow: our people make the difference. Among our benefits: Flexible group insurance plan customizable to your needs. Free health resources available 24/7: Telemedicine and Employee Assistance Program (EAP). Group RRSP with employer contribution and TFSA. Postsecondary Scholarship Program for our employee’s children. Charging terminals available at our facilities. Years of Service Recognition Program. Come build your career with us, a growing network where our people make it happen! Our recruitment process ensures equality and diversity. Please note that only successful candidates will be contacted.