Operations Manager

Job description

### ### ## About the Role We’re looking for an **Operations Manager** to lead day-to-day on-site operations and ensure our shipping, receiving, mailroom, and related services run smoothly and efficiently. This is a **hands-on leadership role** where you’ll oversee a small team, coordinate daily workflow, work directly with the client, and make sure employees have the resources and support they need to deliver excellent service. The ideal candidate is organized, dependable, comfortable working in a fast-paced environment, and willing to jump in and help the team get the job done. ## What You’ll Be Doing ### Lead the Team - Supervise and support a small on-site team, providing direction, coaching, and feedback. - Assign daily responsibilities and ensure appropriate staffing and coverage. - Train team members on processes, safety procedures, equipment, and customer service expectations. - Monitor performance and address issues in a timely and professional manner. - Help develop team members and identify opportunities for growth and cross-training. ### Manage Daily Operations - Oversee day-to-day shipping, receiving, mailroom, and related operational activities. - Coordinate the receipt, processing, movement, and distribution of packages, materials, mail, and other items. - Operate and oversee the safe use of forklifts and other material-handling equipment. - Ensure shipments, deliveries, mail, and materials are processed accurately and efficiently. - Maintain accurate records and tracking of operational activity. - Monitor workflow and make adjustments to keep operations running smoothly. ### Deliver Great Client Service - Serve as a primary day-to-day operational contact for the client. - Build and maintain strong working relationships with client representatives and SPS leadership. - Respond to client requests and resolve operational issues quickly and professionally. - Communicate updates, challenges, and opportunities for improvement. - Maintain a professional, service-focused environment for both the client and employees. ### Focus on Safety & Quality - Maintain a clean, organized, and safe working environment. - Ensure employees follow established safety procedures and operational standards. - Conduct regular walkthroughs to identify safety concerns, workflow issues, and opportunities for improvement. - Ensure proper use and maintenance of equipment and operational resources. - Promptly report safety, security, personnel, or operational incidents. - Maintain compliance with SPS policies, client requirements, and applicable regulations. ### Improve the Operation - Look for ways to improve processes, efficiency, service quality, and team performance. - Monitor operational metrics, KPIs, and service levels. - Identify and address recurring operational challenges. - Support special projects and new initiatives as needed. - Partner with vendors, carriers, couriers, and other service providers when necessary. ## What We Need From You - **3–5 years of experience** in operations, shipping/receiving, mailroom, warehouse, logistics, facilities, or a related environment. - Be available business hours Monday-Friday with some weekend availability - **Forklift experience is required.** Current forklift certification is preferred or must be obtained as required. - Previous experience supervising, leading, or coordinating a small team. - A hands-on approach and willingness to work alongside your team when needed. - Strong organizational skills and attention to detail. - Ability to manage multiple priorities in a fast-paced environment. - Strong communication and interpersonal skills. - Professional and customer-focused approach. - Ability to troubleshoot problems and make sound decisions independently. - Basic computer skills and the ability to learn new systems and technology. - A strong commitment to safety, accuracy, and operational excellence. - High School Diploma or equivalent required. ## What Success Looks Like In this role, success means: - The operation is organized, efficient, and well staffed. - Shipping, receiving, and mailroom activities are completed accurately and on time. - The team understands its responsibilities and has the support it needs to succeed. - Safety and operational procedures are consistently followed. - Client requests are handled promptly and professionally. - Operational issues are identified and resolved before they become larger problems. - The client receives consistent, high-quality service. - You continuously look for ways to make the operation better. ## What You Can Expect This is an **on-site, hands-on operations leadership position**. You’ll spend time managing the operation, working with your team, interacting with the client, and stepping in where needed to keep things moving. The role requires regular standing, walking, bending, kneeling, lifting, and moving materials throughout the workday. You must be able to safely lift and/or move items weighing **40 pounds or more** and operate material-handling equipment, including a forklift. ### Other Duties This posting describes the primary responsibilities of the position but is not intended to be an exhaustive list. Responsibilities and priorities may change based on business and client needs. *Compensation: The expected compensation is an estimate, and the final offer will depend on skills, experience, location, and other job-related factors.* *Vacancy Status: This posting is for an existing vacancy.* Pay Range $60,000—$67,000 USD **WHAT WE OFFER** - **Career Growth:** An opportunity to enter a job that allows you to learn new skills or use a variety of them that may lead you to uncover other career opportunities. - **Learning & Development:** At SPS, we promote a work culture of learning so that you can develop to be the best at what you do. - **We Recognize Talent:** We offer a variety of recognition programs for all levels of employees. - **Paid Time Off:** Full time: Minimum of 80 hours/calendar year. Part time/temporary: Minimum of 1 hour for every 30 hours worked. PTO amounts may increase based on tenure and/or the assigned account. PTO allows employees to take approved time off for any reason. - **Bonuses:** Are available for employee and client referrals for current employees. - **Benefit Offerings:**Medical, Dental, Vision, HCFSA, DCFSA, HSA, Commuter Transit and Parking Pre-Tax Plans, Supplemental Life Insurance, Accident Insurance, Critical Illness, Hospital Indemnity, Legal Program, Identify Theft Protection, Pet Discounts, Pet Insurance, Group Home and Auto Insurance, EAP, Short Term Disability, Life Insurance, Education Discounts, 401k w/ matching, and Entertainment Discounts. - Note: Please inquire with the Human Resources team for benefit offerings per role as regular positions that routinely are under 30 hours/week may have a different benefit offering. --- **About SPS** **SPS is a global workplace solutions and business transformation company operating in more than 20 countries**. Across North America, we help clients enhance workplace experiences and business operations through services including workplace support, physical and digital mailroom solutions, intelligent document processing, reception and concierge services, and other business support offerings. Our clients include leading organizations across banking, insurance, legal, higher education, professional services, and many Fortune 500 companies. --- At SPS we embrace the uniqueness of our employees and are committed to the fair and equal treatment of all people, applicants, and employees by promoting a culture of access, inclusion, equity and diversity. **SPS provides equal employment opportunities (EEO) to all employees** and applicants for employment without regard to race, color, religion, sex, sexual and reproductive health choices, national origin, age, disability, genetics, military status, gender identity or expression, sexual orientation and/or any other status protected by applicable law. *Colorado only:*We accept applications for an expected minimum of 5 days from the date it is posted. The posting may remain open longer as needed to ensure a robust and inclusive applicant pool. **To ensure a fair and authentic interview process, applicants may not use AI tools or any other form of real-time assistance during interviews.****SPS team members may use transcription or note-taking technology solely to support accurate interview documentation. No AI or automated decision-making tools are used to screen, assess, or select candidates for this role.** SPS uses the Greenhouse Applicant Tracking System to facilitate application management and recruiting workflows. Human recruiters and hiring managers review applications and exercise independent judgment throughout the hiring process **SPS offers reasonable accommodations** in the hiring and employment process for individuals with disabilities. If you need assistance in the application or hiring process to accommodate a disability, you may request an accommodation at any time. **To view our privacy policy, click on the link below:**[Data Privacy Statement](https://www.spsglobal.com/en/data-privacy-other) **Acknowledgement Section:** By submitting an application, by hitting "Submit Application", you certify that the information contained in this application is true and complete. You attest to the fact that the answers provided are correct to the best of your knowledge and ability. You certify that you have not knowingly withheld any information that might affect your chances for hiring. You understand that any false information or omission (including any misstatement) on this application or on any document used to secure this employment can be grounds for rejection of application or, if you are employed by SPS can be grounds for immediate termination from this company.