P.A to the Executive Director

Job description

The P.A is to provide administrative support and assistance to the Executive Director. He / She will report directly to the Executive Director and will work under the Human Capital Unit. RESPONSIBILITIES Administration • Supporting the office of the Executive Director for all administrative needs. • Maintaining an efficient filing and record retrieval system • Screening telephone calls, enquires and requests and handling them when appropriate • Keeping of diary of appointments, meetings etc. • Dealing with emails, faxes and post • Dealing with correspondence and writing letters and taking dictation and minutes. • Organising and prioritising a large volume of incoming calls. • Developing reports, critiquing and editing correspondence, as well as interfacing effectively with all levels of personnel. • Maintaining confidential and non-routine information • Attending to routine administrative/secretarial errands Meetings • Organising and attending meetings, producing documents, briefing papers, reports and presentations • Scheduling meetings and making travel arrangements. Other duties assigned by the Executive Director Minimum Education: Bachelor’s Degree Minimum Experience: 3 years work experience Required Knowledge, Skills and Abilities: • An understanding of confidentiality issues and the use of discretion • Good Interpersonal skills • Excellent written and communication skills • Proficient in Microsoft suite • General Administration/Organisational skills Note: Only qualified candidates will be contacted. Our client, a non-banking financial service institution is looking for an experienced Personal Assistant who will be responsible for handling all administrative operations for the Executive Director. He / She will report directly to the Executive Director and will work under the Human Capital Unit. The successful candidate will need extensive knowledge of the organisation, including the company's aims and objectives.