Paralegal

Job description

DISCLOSURES The specific statements shown in each section of this job description are not intended to be all-inclusive. They represent typical elements and criteria considered necessary to perform the job successfully. The job’s responsibilities/tasks may be modified and/or expanded over time. Company will inform the personnel member when changes in the respective job description are made. ABOUT THE COMPANY Enterprise Management is a full-spectrum consulting and management firm specializing in back-office operations, financial infrastructure, and executive oversight for health and human services organizations. We provide strategic support to affiliated companies through contractual partnerships, optimizing operations and maintaining compliance across multiple industries including behavioral health, primary care, real estate, supportive housing, and food service. Our goal is to relieve mission-driven companies of administrative burden by overseeing financial and operational systems that allow leadership teams to focus on quality care and innovation. COMPANY WEBSITE : COMPANY PHONE NUMBER : (667) 309-5345 HUMAN RESOURCES PHONE NUMBER : (667) 309-5345 ext 10 POSITION TITLE : Paralegal ALTERNATE TITLE(S) : Legal Administrative Assistant, Paralegal Support Specialist COMPANY : Enterprise Management Solutions, LLC (in support of all customer companies under contract) DIVISION : Legal Affairs (or select from: Office of Legal Affairs / Corporate Counsel Division / Legal Operations Division) DEPARTMENT : UNIT : n/a BENEFITS PACKAGE : Eligible WORK SCHEDULE : Monday – Friday, 8:00 AM EST – 5:00 PM EST ACCOUNTABLE TO: CEO / General Counsel ACCOUNTABLE FOR: Timely and accurate administrative support of legal workflows, document processing, and legal recordkeeping across all affiliated companies CLASSIFICATION : Non-Exempt – W2 - Employee COMPENSATION RANGE : Ranges between $20 - $35 per hour commensurate upon level of experience, education and required certification ANTICIPATED TRAVEL : None WORKING CONDITIONS: In office SUMMARY OF POSITION RESPONSIBILITIES The Paralegal provides administrative and substantive legal support to the Legal Affairs Division, including the CEO, outside counsel, and other authorized leaders. This is a full-time, in-office position based in Baltimore, Maryland. The role supports legal document preparation, contract coordination, compliance tracking, legal file management, records requests, case management, and litigation support across Enterprise Management and its affiliated companies. This position supports U.S.-based legal workflows, with a focus on Maryland-based legal and business operations, including legal document drafting, case organization, client intake coordination, records retrieval, calendaring, legal correspondence, and coordination with outside counsel. The Paralegal must be able to work under the direction and supervision of attorneys and authorized legal leadership while maintaining confidentiality, accuracy, and professional judgment. The ideal candidate is highly detail-oriented, reliable, technologically proficient, familiar with legal terminology and legal office procedures, and capable of supporting legal operations in a fast-paced, multi-entity office environment. Prior experience with Maryland legal processes, court filings, MDEC/Odyssey e-filing, litigation support, contracts, compliance documentation, or corporate legal administration is strongly preferred. A bachelor’s degree in a paralegal-related field and a paralegal certificate are required. Spanish-English bilingual ability is preferred. SCHEDULED DUTIES AND RESPONSIBILITIES Prepare, format, proofread, and organize legal documents including contracts, NDAs, MOUs, amendments, pleadings, legal correspondence, compliance certifications, affidavits, and other legal forms. Assist with preliminary contract and legal document review to ensure completeness, consistency, proper formatting, and adherence to approved templates. Support Maryland-based legal workflows, including case file organization, litigation deadline tracking, records requests, document routing, and coordination with outside counsel. Assist with Maryland court-related administrative tasks, including document preparation, filing coordination, docket tracking, and e-filing support when applicable. Maintain document control systems including Google Drive, Legal Dropbox, Adobe PDF tools, and legal case management or workflow platforms. Organize and maintain legal files including vendor agreements, corporate records, litigation records, regulatory documents, contracts, correspondence, and internal legal records. Receive, categorize, and route legal correspondence, subpoenas, records requests, scanned documents, and other legal materials for review by authorized legal personnel. Track contract deadlines, court dates, renewal schedules, regulatory filing deadlines, response deadlines, and legal obligations using shared calendars and task management tools. Coordinate internal reviews, signature collection processes, approval workflows, and document routing for legal and executive review. Schedule meetings and maintain communication logs with outside counsel, legal advisors, consultants, clients, vendors, and internal departments. Assist with client intake coordination, document collection, and preparation of intake materials for legal review. Support records retrieval, document production, discovery coordination, and litigation support activities when required. Assist with preparing documentation required for regulatory compliance, organizational filings, corporate governance, and business-related legal matters. Maintain strict confidentiality of all legal, financial, personnel, client-related, business, and privileged information. Provide in-office administrative and operational support to legal and executive leadership while maintaining responsiveness, professionalism, and accountability. UNSCHEDULED DUTIES AND RESPONSIBILITIES Assist with legal research related to contracts, Maryland legal processes, regulatory compliance, corporate records, litigation support, and case-related documentation. Support contract review processes by identifying missing information, summarizing key provisions, and flagging items for attorney or leadership review. Participate in special legal projects including contract audits, organizational filings, corporate record updates, compliance initiatives, litigation support projects, and internal legal risk management activities. Serve as a liaison between internal departments, outside counsel, vendors, clients, consultants, and leadership when coordinating legal documentation. Maintain and update legal templates, compliance trackers, intake forms, contract logs, legal reference materials, and internal filing systems. Assist in reviewing filings and documentation for completeness, accuracy, formatting, and required attachments prior to submission. Support the internal documentation of legal risk management activities, compliance follow-up, and legal workflow improvements. Provide administrative assistance to executive staff upon request. Identify process improvement opportunities in legal document management, legal workflow automation, contract tracking, filing systems, and case coordination processes. Perform other related duties as assigned by legal leadership, executive leadership, or authorized supervisors. COMPETENCIES AND SKILLS Excellent organizational, multitasking, and deadline management skills. Strong written and verbal English communication skills. Spanish-English bilingual communication skills preferred. Working knowledge of legal terminology, contracts, litigation support, records requests, compliance documentation, and legal office procedures. Knowledge of Maryland legal processes, court procedures, docketing, filing requirements, and MDEC/Odyssey e-filing preferred. Experience supporting attorneys, outside counsel, corporate legal departments, law offices, or U.S.-based legal workflows preferred. Ability to work under attorney supervision and understand the boundaries of the paralegal role, including not providing legal advice or independently practicing law. Strong attention to detail and ability to review legal documents for structure, completeness, consistency, grammar, formatting, and accuracy. Proficiency in Google Workspace, Microsoft Office, Adobe PDF tools, electronic filing systems, document management systems, and legal case management software. Ability to coordinate multiple deadlines, legal processes, internal requests, and communications simultaneously. Strong sense of accountability, initiative, confidentiality, and task ownership. Ability to work independently while following legal instructions, internal procedures, and attorney-approved templates. Ability to work full-time in an in-office environment in Baltimore, Maryland. Professional judgment and discretion when handling confidential, privileged, sensitive, financial, personnel, and client-related information. Ability to communicate professionally with attorneys, executives, court personnel, vendors, clients, and internal departments. LEVEL OF EDUCATION / TRAINING / QUALIFICATIONS Bachelor’s degree in Paralegal Studies, Legal Studies, Legal Administration, Criminal Justice, Political Science, Pre-Law, Business Law, or a closely related field required. Paralegal certificate required; certificate from an ABA-approved paralegal program preferred. Maryland does not require state licensure for paralegals; however, this position requires formal paralegal education and certificate-based training due to the level of legal support, document handling, and legal workflow responsibilities involved. Minimum of 1–3 years of experience as a paralegal, legal assistant, legal secretary, litigation support assistant, legal administrative assistant, or similar legal support role preferred. Prior experience supporting attorneys, law firms, corporate legal departments, outside counsel, or U.S.-based legal workflows strongly preferred. Experience with Maryland court processes, court procedures, MDEC/Odyssey e-filing, docket tracking, records requests, legal calendaring, case management systems, or litigation support strongly preferred. Experience with contract administration, corporate legal support, compliance tracking, vendor agreements, organizational filings, or business/legal documentation preferred. Strong English language proficiency required. Spanish-English bilingual ability preferred. Must be able to work full-time, in-office, in Baltimore, Maryland. Must be able to maintain confidentiality and comply with legal, ethical, and professional standards. Must be legally authorized to work in the United States. Must be able to pass background and reference checks. IMPORTANT ROLE LIMITATIONS This position is a legal support role and does not independently provide legal advice, legal opinions, legal representation, or attorney-level decision-making. All substantive legal work must be performed under the supervision and direction of authorized legal counsel or approved legal leadership.