Paralegal Assistant

Job description

About Utmost International Utmost International is a leading provider of insurance-based wealth solutions operating across the UK, Europe, Latin America, Asia, and the Middle East. Its solutions are largely based on unit-linked insurance policies, serving the needs of affluent, high net worth (HNW), and ultra-high net worth (UHNW) individuals. About Utmost Luxembourg S.A. Sitting at the crossroads of private banking, asset management, and insurance, we operate in a well-established and fast-growing division of the financial services industry. Our dynamic international team of 450+ experienced wealth structuring specialists, subject-matter and technical experts consists of 50 different nationalities, speaking over 30 languages. We are a diverse and inclusive organisation driven by a values-based culture that promotes excellence, ambition, and innovation. We invest in talented teams who develop their expertise, curated through support and training, and fostered through a people centred culture. Our people truly are our greatest asset! Your role – Are you ready for a challenge? The Paralegal Assistant is responsible for providing support to the legal team by handling a wide range of tasks, including maintaining and filing various systems and monitoring tools, assisting in the drafting of various documents, preparing external and internal reports, organizing department’s files, conducting divers research, entering information into databases, managing meetings and handling department’s expenses. Your responsibilities will be as follows: Managing the Legal helpdesk mailbox to ensure that requests are dispatched and followed up by the respective legal counsel; Coordinating and drafting the internal and external reports (collating the information from the Legal team to prepare the internal and external reports); Filing various systems and monitoring tools (Organising and maintaining the legal tool and contracts database); Handling supplier invoices and department’s expenses (handling the expense management system, the approval and payment of invoices, conferences, travels, etc); Meeting Management (Setting team meeting agendas, coordinating logistics, preparing team packs, and taking minutes of the meetings); Document drafting (Contributing to the preparation of documents, correspondence and PowerPoint presentations and notes for internal and external meetings/events). Your profile – Have you got what it takes to become our Paralegal Assistant? Proven working experience as a personal assistant/executive assistant, ideally in a Legal environment; Excellent organization skills and the ability to manage multiple tasks simultaneously; Able to exercise sound judgement and initiative; Action-oriented and creative; Competency in standard computer software and legal research tools is vital (MS Office applications; Word, Excel, PowerPoint & Outlook); Excellent communication skills, both written and verbal; Fluent in English. A good level in French and/or German is an advantage. As an equal opportunity employer, all qualified applicants will receive consideration for employment without regard to gender, colour, religion, sexual orientation, national origin, disability status, protected veteran status, or any other characteristic protected by law. Given the sensitive nature of our business, industry sector and the role as described, the selected candidate is required to provide a criminal record (Bulletin n°3 for Luxembourgish residents). This excerpt will be kept by Utmost Luxembourg S.A. in compliance with article 8-5 (2) of the law of 23 July 2016 and for no longer than one month from the conclusion of the employment contract; otherwise, it will be destroyed without any undue delay should the candidate not be hired. Utmost Luxembourg S.A. is aware of its obligations under the General Data Protection Regulation (GDPR) and is committed to processing your data securely and transparently. Our Recruitment Privacy Notice is in line with GDPR and provides more information with regards to the types of data that we collect and hold on you as a job applicant, including for the performance of Background Checks. It also sets out how we use that information, how long we keep it for and other relevant information about your data. For full details please click here Recruitment Privacy Statement #utmost