Part Time Admin

Job description

Working at Infobip means being part of something truly global. With 75+ offices across six continents, we’re not just building technology — we’re shaping how more than 80% of the world connects and communicates. As employees, we take pride in contributing to the world’s largest and only full-stack cloud communication platform. But it’s not just what we do, it’s how we do it: with curiosity, passion, and a whole lot of collaboration. We operate with an AI-first mindset, embedding intelligent tools into our daily workflows to work smarter and more efficiently. Every role here benefits from and contributes to this approach. If you're looking for meaningful work and challenges that grow you in a culture where people show up with purpose, this is your opportunity. Let’s build what’s next, together. Administration & Office Operations Manage daily front desk operations, including mail handling, call management, visitor registration, courier arrangements, and reservations. Perform local administrative errands, including visits to banks, accountants, and government authorities, as required. Process invoices, bills, and monthly claims, ensuring timely submission to Finance and/or external accounting partners. Maintain accurate records of company assets, departmental trackers, budgets, and petty cash usage. Manage service contracts and tenancy agreements, including new agreements, renewals, and terminations. Liaise with government authorities for office-related licenses, permits, renewals, and documentation. Support property insurance administration, including annual reviews, claims, and related documentation. Communicate office updates and announcements to the local team as needed. Facilities & Vendor Management Ensure meeting rooms and office facilities are clean, organized, and well-maintained. Coordinate with vendors, building management, IT, and internal teams to resolve facility, equipment, and service issues promptly. Manage office supplies, stationery, business cards, refreshments, and pantry/cleaning inventory to ensure adequate stock levels. Work with cleaning vendors to maintain a clean, tidy, and professional office environment. Employee & Department Support Coordinate employee onboarding and offboarding support, including laptop preparation/collection and welcome kits. Support local procurement for awards, gifts, events, and office requirements. Assist with internal office events, celebrations, HR activities, and employee engagement initiatives. Provide administrative support to regional leadership and other departments as required. *This role is 8 months fixed-contract position Diversity drives connection Infobip is built on diverse backgrounds, perspectives, and talents. We’re proud to be an equal-opportunity employer and are committed to fostering an inclusive workplace. No matter your race, gender, age, background, or identity — if you have the passion and skills to thrive, there’s a place for you here. All qualified applicants will receive consideration for employment without regard to race, color, ancestry, religion, age, sex, sexual orientation, gender, gender identity, national origin, citizenship, disability, veteran status or any other part of one's identity. Read more about our hiring process .