Part Time Assistant Coordinator - Community Events & Children's Wonderland

Job description

Job Announcement The Greater Vallejo Recreation District Invites Applications Position: Assistant Coordinator Department: Recreation - Children's Wonderland & Community/Special Events Job Opening Date: August 18, 2026 Location: 395 Amador St., Vallejo Deadline for applying: Open until Filled Position Type: Part Time Salary Range: $22.75-$23.50 About GVRD The Greater Vallejo Recreation District (GVRD) is a Special Service District that has been serving area residents for over sixty years. GVRD operates as a separate government agency from the City of Vallejo and manages over 400 acres of public parkland, including 20 neighborhood parks, 10 community parks, 6 special-purpose parks, an Olympic-size swimming pool, and various other recreational facilities. The District is governed by a five-member Board of Directors and operates with 30+ full-time and approximately 155 part-time and seasonal employees. Job Description The Assistant Coordinator plays a key supporting role in the planning, implementation, and supervision of community and special events, as well as programming and operations at Children’s Wonderland Park. This position reports to the Recreation Coordinator and/or Recreation Supervisor. This role will involve administrative duties, staff oversight, customer service, program assistance, and logistical support for events and park activities. Strong communication, organization, and leadership skills are essential. Responsibilities Essential Duties: Assist with day-to-day operations and programming at Children’s Wonderland Park, including scheduling, staff supervision, and ensuring a safe and welcoming park environment. Support planning, promotion, and execution of community and special events hosted by GVRD across various park locations. Coordinate with vendors, community groups, and contractors for event support and park programming. Assist with recruitment, training, scheduling, and supervision of part-time and seasonal staff for park and event operations. Create marketing materials including flyers, social media content, and event signage using programs such as Microsoft Publisher, Canva, or equivalent. Support event setup and take down, including coordinating supplies, logistics, and volunteer assignments. Serve as a liaison to community partners and the public; provide high-quality customer service, respond to inquiries, and help resolve issues. Maintain accurate records related to park programs and events, including attendance, evaluations, and staff hours. Assist with budget tracking for supplies, rentals, and event expenditures. Participate in District-wide outreach efforts and represent GVRD at public functions. Marginal Duties: · May assist in the development of new seasonal programs, public engagement strategies, and staff development initiatives · Other duties assigned based on departmental needs. · Schedule may vary, including occasional weekends and evenings during event periods. Qualifications Knowledge of: · Principles of recreation program planning and coordination. · Public engagement and community outreach strategies. · Computer applications including Word, Excel, Publisher, and social media platforms. · Safety procedures and best practices for public spaces and events. Ability to: · Work independently and collaboratively in a fast-paced environment. · Communicate effectively with the public, staff, and external partners. · Coordinate multiple tasks and meet deadlines. · Supervise and support part-time staff and volunteers. · Assist in resolving customer concerns tactfully and efficiently. Requirements Age Requirement: · Must be at least 21 years of age. Experience: · Minimum two years of experience in recreation, parks, event coordination, or a related field. Education: · Minimum two years of college coursework in Recreation, Leisure Studies, Public Administration, or a closely related field. Licenses & Certifications: · Possession of a valid California Driver’s License. · First Aid and CPR Certification (or ability to obtain within 6 months of hire). Working Conditions Environmental Conditions: · Outdoor park and event site environments; occasional exposure to inclement weather or loud noise levels during events. Physical Requirements: · Requires ability to stand for extended periods, lift event equipment (up to 40 lbs), bend, stoop, and move throughout park and event locations. ADA Compliance: The District will make reasonable accommodations of the known physical or mental limitations of a qualified applicant with a disability upon request. FLSA Non-exempt Application Process To apply, please submit a GVRD employment application online at: Current Job Openings – Greater Vallejo Recreation District Examination: Applicants may be required to participate in an oral interview and written assessment. Pre-Employment Requirements: Selected candidates must successfully pass a fingerprint/background check, Negative TB screening, and provide proof of legal right to work in the U.S. GVRD is an Equal Opportunity Employer (EOE). We welcome applicants of all backgrounds and experiences to join our team.