Part Time - Bryce Jordan Center Administrative Support

Job description

APPLICATION INSTRUCTIONS: CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process . Please do not apply here, apply internally through Workday. CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday. If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants . Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants . JOB DESCRIPTION AND POSITION REQUIREMENTS The Bryce Jordan Center of The Pennsylvania State University is seeking candidates for Part Time Administrative Support Assistants to serve as the first point of contact, in person and via phone, maintain confidential information and coordinate travel arrangements. The successful candidate will be responsible for the following: Greet customers, provide information and refer as appropriate. Screen and process routine telephone communications, mail and requests. Schedule and maintain calendar of appointments, meetings, travel itineraries, etc. Coordinate travel arrangements, make reservations, and process reimbursements. Maintain files and databases; assemble and format data to create simple reports. Prepare documents, meeting materials, correspondence. Update and make routine changes to web pages. Maintain confidential and sensitive information and materials. Record and distribute meeting minutes. Compose and edit written communication. Maintain inventory and order/purchase office supplies; arrange for equipment -maintenance; process work orders for facilities repairs/needs. Onboarding Partner - Coordinate onboarding sessions for all part-time new hires - process all paperwork in accordance with U.S. Policies and PSU p rocedures and create BJC badges. Maintain records and files on all employees. Create employee reports for department supervisors. Assist with wage terminations, rate increases, and job additions. The hours on this position vary greatly from week to week and can range from 0 to 20. This position typically requires a High School diploma or higher plus 1 year of related experience or an equivalent combination of education and experience. BACKGROUND CHECKS/CLEARANCES Employment with the University will require successful completion of background check(s) in accordance with University policies. CAMPUS SECURITY CRIME STATISTICS Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here . EEO IS THE LAW Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473. Penn State is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university’s teaching, research, and service mission. Federal Contractors Labor Law Poster PA State Labor Law Poster Penn State Policies Copyright Information Hotlines