Part-Time House Manager (Ann Arbor)

Job description

Job Title: Part-time House Manager Location : Ann Arbor, Michigan | 48103 Employment Type: Part-time | 25-30 hours per week (25 hours guaranteed) Schedule: Monday, Wednesday, and Friday | 8:15 AM - 5:15 PM Some flexibility for the right candidate Room to grow with time Compensation: $33–$38 per hour, commensurate with experience Start Date: ASAP Requirements Maintain a smoke-free environment Must be authorized to work in the United States Reliable transportation and a valid driver's license Must be comfortable working in a home with large dogs Must be comfortable signing and maintaining a confidentiality and nondisclosure agreement CPR and First Aid certification is a plus and may be required in the future Ability to regularly navigate stairs and lift and carry items weighing up to 40 pounds, such as deliveries, laundry, or furniture, either independently or with assistance. Reasonable accommodations will be considered About Our Family We are a warm, busy, and creatively driven family rooted in a one-of-a-kind home in Ann Arbor. Our house is full of life, with big dogs, art projects, ongoing renovation, and a steady rotation of family and loved ones passing through. We like our home to feel welcoming and alive while also being a functional space for work, creativity, and play for the whole family. Our household has two working parents, two school-age children, and two large Bernese Mountain Dogs who are very much part of the family. One parent works from the home full-time and uses the house as a creative and professional workspace. The other parent is out of the house several days per week for work, with some work-from-home days in the mix as well. Both parents are business-owners and have many moving pieces to manage in their work lives each day while also juggling being intentional, encouraging parents to their children and a major home renovation. We are a free-spirited, go-with-the-flow family who loves to create and are intentional about how we spend our time. We love hosting family gatherings, traveling, and supporting our kids being kids as long as possible. We have our priorities in place, and are now working toward a more organized, functional home. We are looking for someone who can help us get there and stay there to help us thrive in the beautiful chaos that we love. Who You Are / What We're Looking For You are a natural problem solver who thrives when no two days look the same. You do not wait to be told what to do next. As a tidy, detail-oriented person you can look around, see what needs attention, and handle it with a creative solution. When something unexpected comes up (and it will!), you figure it out, resolve it, and loop us in only when truly necessary. You understand that your job is to take things off our plate, not add to them. You are warm, grounded, and easy to be around. Our kids love having people in the house who genuinely connect with them, and our extended family is frequently here as well. You know how to read the room, and have the emotional intelligence to innately understand when to be present and conversational, and when to encourage people to work in peace. You are flexible without being passive. You can take direction, receive feedback, and pivot without missing a beat. At the same time, you bring your own ideas, your own systems, and your own initiative. You do not need your hand held, but you also do not bulldoze. You take ownership from concept to completion — including when things go sideways. You have a growth mindset, and could possibly be interested in growing as the role and our family evolve. You are comfortable with ambiguity, a little bit of beautiful chaos, and large furry dogs. You are discreet, trustworthy, and take privacy seriously. And above all, you genuinely care about doing a good job and being a true partner to our family. Key Responsibilities Laundry & Linens Wash, dry, fold, and put away all household laundry, including clothing, uniforms, workout clothes, scrubs and other work gear, towels, and bedding Hang dry items as needed and stain treat garments before washing Change and launder bed linens between regular cleaning crew visits Monitor laundry supply levels closely, including detergent levels (the household uses a specialized all-in-one washer/dryer with a basin system that requires attentive monitoring) Household Organization & Maintenance Perform thorough daily resets of main living areas: countertops, surfaces, dishes/dishwasher, trash, toys and craft supplies, pillows, blankets, and high-traffic floor areas Reset the primary bathroom daily and the kids' basement playroom several times per week Manage organization system in the basement, ensuring all items are consistently put into appropriately labeled bin for ease of access (i.e. overseeing seasonal clothing, décor, bedding swaps, etc) Create and maintain other household organizational systems Water all indoor plants and deck plants Manage smoke detector maintenance and light bulb replacement Prepare the home and outdoor spaces for gatherings and hosting as needed, including the deck, fire pit area, and outdoor furniture Assist with packing and fully manage unpacking after family travel, including returning items to their proper places and processing all laundry Fill the household water filter (critical for a well-water property) and the ice maker and coffee machine with filtered or bottled water daily Inventory & Errands Manage household grocery delivery via Kroger Boost: maintain and build the shared list, place orders, unpack, and put everything away Monitor and manage subscribe-and-save subscriptions, adjusting schedules as needed Maintain back stock of household supplies and restock when items are running low Create and manage an organizational system for processing incoming mail and packages: open, sort by category (household, bills, junk, business, brand work, etc.), put away appropriately and flag items needing action Process returns and handle miscellaneous errands as requested Break down and recycle cardboard boxes Meal Support Batch prep weekly snacks including hard-boiled eggs, homemade protein bars, and prepped (washed/chopped) fruits and vegetables Prepare 1-2 full dinners per week Create dinner meal plan using a curated Pinterest board for inspiration ( meals should be protein-forward and family-friendly, with one family member who follows a vegetarian diet) Prepare packable grab-and-go lunches for one parent to take to work Support the children in packing their own lunches by keeping prep items ready and accessible Keep the kitchen tidy and functional throughout the day Pet Care Brush both dogs once per week Administer flea and tick preventative medication monthly Schedule and transport to grooming appointments every 2-3 months and administer occasional at-home baths as comfortable Schedule veterinary appointments as needed Opportunity to assist with pet care and oversight during family travel (1-2 times per year) Administrative & Personal Assistant Support: Monitor the school email calendar for upcoming events, special days, teacher appreciation weeks, and activity-related needs, converting items into tasks and executing them proactively Coordinate with the virtual assistant, who manages the email inbox, to execute the in-person and logistical side of home, school, and kid-related needs Provide weekly support with product preparation for content creation, including unboxing and assembling small household items as needed, staging items in the designated filming location, and handling cleanup and put-away after filming Opportunity to increase involvement with family businesses as role progresses Family Support Ensure children's activity uniforms and gear are clean, organized, and ready ahead of scheduled activities Provide occasional school pickup or drop-off or backup care as needed (once trust is established) Vehicle Upkeep Perform a light clean of the family vehicle twice per week: remove items, light vacuum or wipe down as time allows Schedule and drive the family vehicle to maintenance appointments as needed Track registration and ensure it is current Deep Cleaning & Special Projects Coordinate with the regular cleaning crew by flagging areas that need attention, such as the fridge, baseboards, and other areas not covered in routine visits Assist with seasonal deep clean projects and organization initiatives as requested Manage donation prep and coordinate drop-offs; assist with listing higher-value items for resale with appropriate privacy considerations Perform routine monthly checks of well water salt system and fill the basin as needed; monitor salt inventory and place one to two orders per year as needed Vendor & Property Oversight Serve as the on-site point of contact for contractors, repair technicians, and service providers Schedule and oversee maintenance visits for HVAC, appliances, electrical, and other home systems Research vendors and obtain quotes when a go-to contact is not already in place Salt and shovel the front porch stairs regularly during winter months How to Apply: If interested, please submit the following: A brief letter explaining why you would be a great fit for this position Your updated resume At least 3 professional references with contact information Note that this role requires a background check. 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