Part-Time Office Manager - Broward County / Fort Lauderdale

Job description

Position Title: Part-Time Office Manager Location: Broward County/Fort Lauderdale Starting Pay for position: $20 - $32 / Hour JOIN OUR TEAM! About Herff Jones: Indianapolis-based Herff Jones is the leading provider of graduation and educational products and services designed to inspire achievement and create memorable experiences for students. Herff Jones’ products include class rings and jewelry, caps and gowns, diplomas and announcements as well as motivation and recognition programs. Focused on building long-term relationships through a nationwide network of over 1,400 employees and sales partners, the professionals at Herff Jones have been helping elevate the student experience throughout the lifelong journey of education for more than 100 years. For more information about Herff Jones, please visit . Position Summary The Part-Time, Bi-Lingual Office Manager is responsible for ensuring the smooth day-to-day operation of the office. This role manages administrative functions, supports staff, coordinates office procedures, maintains records, and serves as a key point of contact for vendors, customers, and employees. The ideal candidate is highly organized, detail-oriented, and capable of handling multiple responsibilities in a professional and efficient manner. Key Responsibilities Office Administration • Oversee daily office operations, administrative procedures, and scheduling • Maintain office supplies and place orders as needed. • Coordinate office maintenance and vendor services. • Manage incoming emails, mail, and general correspondence. • Organize and maintain office filing systems, both physical and electronic. Financial and Recordkeeping Support • Assist with invoicing, accounts payable, and accounts receivable. • Reconcile expenses and maintain financial records. • Support bookkeeping activities and coordinate with external accountants or payroll providers. • Prepare reports and maintain accurate documentation. Customer and Vendor Relations • Coordinate meetings, appointments, and office events. • Address routine inquiries and escalate issues when appropriate. Operational Support • Develop and improve office procedures and workflows. • Ensure compliance with company policies and administrative standards. • Support special projects and additional duties assigned by management. Qualifications Required • Bi-Lingual • High school diploma or equivalent. • 2+ years of office administration, office management, or related experience. • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint). • Strong organizational and multitasking skills. • Excellent written and verbal communication skills. • Ability to handle confidential information with discretion. Preferred • Associate's or bachelor's degree in business administration or related field. • Experience supporting small business operations. Skills and Competencies • Strong attention to detail. • Excellent time-management skills. • Problem-solving and critical-thinking abilities. • Customer service orientation. • Ability to work independently with minimal supervision. • Professional demeanor and interpersonal skills. Physical Requirements • Ability to sit, stand, and work at a computer for extended periods. • Ability to lift and carry up to 25 pounds. Compensation and Benefits • Competitive hourly wage. • Flexible schedule. Herff Jones, Inc. and its affiliates are equal opportunity employers and maintain affirmative action plans to recruit, retain, develop, and promote qualified individuals without unlawful consideration of race, gender, gender identity, color, religion, sexual orientation, national origin, age, disability, citizenship status, veteran status, or any other characteristic protected by federal, state or local law. Herff Jones strives to maintain a work environment free from unlawful discrimination and harassment, where associates are treated with respect and dignity. Any employment agency, person or entity that submits a résumé into this career site or to a hiring manager does so with the understanding that the applicant's résumé will become the property of Herff Jones. Herff Jones will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.