Partner Executive Assistant ( Healthcare Industry)

Job description

Please whitelist the domains "lever.co" and "hire.lever.co" with your email provider to make sure you get our emails. Disclaimer: This is a generic job description for the position stated below. Actual tasks and tools will be discussed further when you reach the final interview stage. Please ensure you apply for the right job based on your location and experience. We prioritize people who can do this successfully! Partner Executive Assistant (Healthcare Industry) Wing is on the exciting mission of redefining the future of work for companies worldwide! We are looking to be the one-stop shop for companies that are looking to build world-class teams & place their operations on autopilot. And we’re looking for a Partner Executive Assistant (Health Industry) to start immediately Industry: Healthcare – Psychiatry / Mental Health Services
 Work Schedule: Full-time, 9:00 AM – 6:00 PM Eastern Standard Time (EST) Role Overview: The Practice Operations Manager / Executive Assistant will function as a Practice Manager / Chief-of-Staff–level partner to the practice owner. This role is responsible for overseeing daily administrative operations, supervising virtual healthcare assistants, and supporting nurse practitioners to ensure efficient, compliant, and scalable practice operations. This is a senior-level position requiring independence, strong leadership, and experience managing people and complex workflows in a healthcare or professional services environment. Key Responsibilities: Practice & Operations Management Oversee daily administrative operations of the psychiatry practice Ensure workflows, staffing, and internal processes run smoothly Support the practice owner with executive-level administrative and operational tasks Team Leadership & Supervision Supervise and manage two Virtual Healthcare Assistants (current and upcoming) Provide guidance, feedback, and performance oversight to virtual staff Coordinate staffing needs as the practice expands Clinical & Provider Support Provide administrative support to nurse practitioners Coordinate schedules, documentation, and operational needs for providers Act as a central point of coordination between leadership, clinicians, and support staff Required Skills & Qualifications Senior-level experience as a Practice Manager, Operations Manager, Executive Assistant, or Chief-of-Staff–type role Background in healthcare, mental health, or clinical operations strongly preferred Proven experience managing and supervising remote staff Strong organizational, leadership, and decision-making skills Ability to operate independently in a fast-growing environment Communication Requirements Reading & Comprehension: Advanced
Must review SOPs, healthcare documentation, and operational workflows Written English: Advanced and professional
Drafting internal communications, documentation, and coordination materials Spoken English: Strong; neutral to minimal accent preferred
Leadership-level coordination with U.S.-based clinicians and staff Tools & Systems Internal healthcare and administrative systems (details provided via SOPs) Email and document management tools Wing Workspace (task tracking, communication, documentation) Technical Requirements: • USB Headset with Noise Cancellation feature • Working Webcam • Computer with at least 1.8 GHz processor and at least 4GB RAM • Main Internet Service Speed: at least 25 Mbps cable connection • Backup Internet Service Speed: at least 10 Mbps Benefits: • Health Insurance (HMO) • Performance Incentives • Job Security and Stability • Paid Training • Inclusive Culture • Upskilling Opportunities • 100% Work-From-Home • Exceptionally Supportive Team • Opportunities for Career Growth • Fun Work Environment • Holiday & Overtime Pay PAY: PHP 80,000.00