Parts and Services Coordinator

Job description

SUMMARY: Coordinate outside service contractors for customer owned equipment, including reoccurring PM’s and maintenance activities. Organize spare parts inventory for onsite industrial equipment and manage part replenishment. These activities will require the development of annual inventory audits and a process for managing the continuously developing parts lists. The spare part replenishment activities will also require individual customer/OEM interface, and budget management and reporting per equipment asset. ESSENTIAL DUTIES AND RESPONSIBILITIES: The following is a list of minimum responsibilities related to the Parts and Service Coordinator position. Other duties may also be assigned. Assist in the development of the spare parts inventory management system. This development will be viewed as an ongoing evolution based on current and emerging needs of the business. Manage inventory levels based on part usage needs Reorder and replenish parts when inventory levels reach the reorder point. Interface with equipment OEMs and aftermarket service coordinators. Manage customer parts and maintenance budgets and provide parts order summaries to internal and external finance groups for billing purposes. Coordinate with outside service coordinators to schedule reoccurring preventative and emergency maintenance activities. Oversee the preventative and on-demanded maintenance activities within the business unit through the digital maintenance documentation system. Capable of self-motivation, working with minimal supervision. Must be a self-starter, persuasive and flexible in actions in a fast-paced production environment. QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. SUPERVISORY RESPONSIBILITIES: No supervisory responsibilities but will be required to provide technical and part specific support to the Mechanics and Electricians during operations and ongoing troubleshooting activities. PREFERRED / REQUIRED EDUCATION and/or EXPERIENCE: Five years related experience and/or training; or equivalent combination of education and experience. Experienced in inventory management a plus. Must be fluent in MS Office including Excel. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee frequently is required to stand, sit, and talk or hear. The employee is occasionally required to walk; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl. The employee must be able occasionally lift and/or move up to 35 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently exposed to moving mechanical parts. The noise level in the work environment is usually moderate. DISCLAIMER: This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.