Parts Receiving Coordinator

Job description

Company Description For over 100 years, BlueScope continues to build on our reputation of quality brands and products, leading technology and a customer-first spirit. Through our global brands, we are one of the largest manufacturers of building solutions in the world. Our diverse, bright and inspired workforce is committed to bettering the communities we serve through breakthrough thinking and innovations. Your goals, ideas and perspective can help shape our future – we look forward to hearing them! Job Description Job Title: Storeroom Shipping and Receiving Coordinator - Steelscape Kalama Department: Mainte na n ce Job Title Reporting t o : Senior Engineer - Steelscape Kalama Primary Purpose & Value of the Department & Position Summarize in 2 to 5 sentences the mission of the department and primary function of the position . The Storeroom Shipping and Receiving Coordinator support s the Maintenance efforts to improve work force productivity and work quality . Additionally, th e incumbent will be responsible for all administrative functions for Shipping and Receiving goods into the facility for all areas outside the responsibilities of other direct agreements. Primary Duties & Responsibilities * In addition to complying with all safety and environmental policies and contributing to the company’s Zero Harm commitment , briefly d escribe 5 to 10 primary activities (not all activities) that are regularly performed . Percent Maintains an accurate store room inventory through housekeeping and organization with a regular cycle inventory 20 Updates inventory levels based on non-work order stock issue slips; restocks spare parts if not used for job 20 Restocks spare parts after they have been received; insures vendors are keeping consumable shelves in good order 20 Maintains and communicates daily receiving activities 10 Maintains all processes related to tracking, shipping and receiving of parts, tools, and other related material 10 Supports training and coordination of safety procedures for shipments and deliveries. 5 Perform a backup Role to the Parts coordinator 5 Manages the repairable spare process to ensure timely restoration to stores area. 5 Responsible for staging of spare parts for jobs as requested 5 Key Measures Briefly list the areas in which this job is accountable for results. Key Result Areas Performance Indicators Key Objectives Parts procurement and shipping/receiving tracking Timely part procurement and accuracy of part deliveries OEE and Product Loss Store room accuracy Annual stock take % of storeroom accuracy Zero Harm Authority & Decision Making Briefly i dentify the types of decisions, if any, ma d e without review of a superior. Part procurement and purchasing within the written purchasing limits Supervision and assignment of contractors and vendors Receiving and shipping of goods and services Storeroom Inventory arrangement Tools Required List the tools required to perform the role – e.g. reports that need to be reviewed in order to make decisions, data sets that needs to be understood. Email, SAP, Excel, Word, MS Project Maintenance management software Key Relationships List the types of internal and/or external contacts f or interactions routinely encountered (i.e., manager, co-workers, project teams, customers, vendors, executive team). Senior Engineer Maintenance Planner Maintenance Electrical and Mechanical Associates External service providers Suppliers Vendors Contractors ORG CHART OPTIONAL: Quantitative Scope If applicable, provide estimates. # of employees directly & indirectly supervised 0 Job Titles of employees directly supervised N/A # of vendor, consultant, or ad hoc workers supervised >10 Annual payroll dollars accountable for 0 Annual b udget dollars directly accountable for 0 Annual r evenue d ollars directly accountable for 0 Maximum company funds authorized to spend $500 Education & Experience Qualifications List qualifications necessary to perform the duties and responsibilities listed above. Minim um : High School diploma or equivalent Knowledge of Manufacturing processes and industrial environment Experience with an MRO storeroom Preferred : Knowledge of TPM, RCP , 6s maintenance practices Knowledge of maintenance activities Skills & Competencies List additional attributes , including WITTS capabilities appropriate to role level, necessary to perform duties and responsibilities listed above. Demonstrates a high level of proficiency when using a personal computer. Organize s and complete tasks independently; communicate s effectively and work cooperatively with staff. Ability to identify and resolve problems with a sense of urgency. Must be able to complete work within specified deadlines under pressure, meeting multiple and sometimes conflicting deadlines, and shall always demonstrate cooperative behaviour with colleagues. Good understanding of mechanical and electrical components . Excellent organization skills Strong interpersonal skills Strong PC and Microsoft skills Effective written and verbal communication Action oriented Comfort dealing with ambiguity Organization Technical Learning Working Conditions & Physical/Mental Demands Indicate frequency for each activity : N (N ever ), R (Rarely), O (Occasionally), or F (Frequently) Frequency Customer Contact Extensive client contact, visibility, interaction, and exposure. May be required to host clients (existing or potential) and/or speak to senior level executives. R Deadlines Work assignments are typically deadline driven F Equipment Usage Computer usage may be required up to 90 percent of the time and include heavy periods of keyboarding, repetitive motion, and/or eye strain F Equipment Usage May operate high cost equipment using cutting edge-technology; may operate equipment with safety hazards (e.g., sharp edges, heat, etc.) N Equipment Usage Safety equipment or protective gear is required as necessary (e.g., insulated gloves, protective eye wear, hearing protection, safety belts, hard hat, fall restraint, arm g uards, weld hood, safety shoes) F Equipment Usage Will be required to utilize various hand-held tools and equipment (e.g., hammers, welders, saws, drill, drill press, cutting torches, hand trucks, etc.) O Hazardous Chemicals May work with industrial products and chemicals and be exposed to hazardous chemicals, fumes, and/or airborne particles O Hazardous Energy May be exposed to lethal stored energy sources including mechanical and up to 100 volts of electrical current O Hearing Ability to distinguish sounds is required for safety purposes. Being hearing impaired may be life threatening in the environment. F Physical Activity May be required to lift, carry, and/or move equipment/supplies weighing up to 50 pounds O Physical Activity May be required to stand or walk up to 80 percent of the time, including long durations of standing or walking up to 8 to 10 hours daily O Physical Activity Some work may be repetitive, which may include repetitive physical motion O Physical Activity Use of hands and fingers required to pinch, pick, and feel objects, tools and/or controls F Physical Activity Work requires continuous mental attention and high alertness F Physical Activity Work requires physical activities such as bending, kneeling, crouching, pushing, pulling, reaching, crawling, climbing, balancing, reaching, etc., which may include the use of a step stool or ladder. O Physical Environment May be exposed to adverse or hazardous conditions including, but not limited to, high-speed machinery and production equipment, work at heights, and/or near dust, fumes and gases O Physical Environment May be exposed to excessive or loud noise where hearing protection is required O Physical Environment Work takes place in extreme hot or cold temperatures O Reading Significant reading in English required via Internet and/or bound volumes F Sedentary Work Work may be sedentary, or desk bound F Speaking May be required to conduct presentations, facilitate training, and/or speak in front of large groups of people F Speaking Required by telephone and/or in person F Training & Certification Continuing education sessions and seminars may be required to maintain appropriate licensure, certifications, and level of technical proficiency. This may include completing programs that require passing scores on exams/exercises to maintain employment and/or vendor certifications. O Travel - Away International travel may be required R Travel - Away Overnight travel may be required up to 10 percent of the time R Travel - Away Travel may include extended time at remote work locations R Travel - Local Travel to other local business locations may be required and include driving a personal or company vehicle as necessary O Vision Good close vision required for viewing paper copies and/or computer screens F Vision Required to distinguish colors on monitoring equipment, paper copy, computer screen, or for safety purposes where vision impairment may be life threatening N Work Hours May be required to work non-traditional business hours to accommodate various testing activities, implementations, conversions, projects, business contingencies, availability of work or resources, network or system application failures, etc. O Work Hours May be required to work outside of normally scheduled hours as mandated by the client, project, and/or work load including overtime with minimal notification (e.g., evenings, weekends, and/or holidays) O Work Hours On-call support may be required and may include 24x7 coverage O Work Hours Scheduled work hours, including rotating shifts, may vary to support a 24x7 operation (e.g., early mornings, evenings, nights, weekends, holidays, etc.) O * Activities performed less frequently may nevertheless be essential functions. The preceding job responsibilities and tasks were designed to indicate the general nature and level of work performed by associates in this job. It is not designed to contain or be interpreted as a comprehensive inventory of all job duties and responsibilities required of associates assigned to this job. Associates may be required to perform other duties as assigned. Additional job competencies, individual goals, and performance measurements are set at the department level. For HR Use Only Job Created S. Mendenhall 10.5.2018 Job Revised 1.20.19 Additional Information The preceding job responsibilities and tasks were designed to indicate the general nature and level of work performed by associates in this job. It is not designed to contain or be interpreted as a comprehensive inventory of all job duties and responsibilities required of associates assigned to this job. Associates may be required to perform other duties as assigned. Additional job competencies, individual goals, and performance measurements are set at the department level. The benefits are just as rewarding as the work at BlueScope. To support our goal, we offer a total compensation plan and an outstanding benefits package that includes health insurance, life insurance, short and long term disability, paid time off, and retirement. EEO: Employer/M/F/Disabled/Protected Veteran BlueScope is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status, as a protected veteran, among other things, or status as a qualified individual with disability.