Payments & Finance Operations Manager

Job description

Reporting to and working closely with the Finance Controller, the Payments & Finance Operations Manager is responsible for leading the Company’s finance operations, with ownership of payments, banking, accounts payable, and core financial processes across the Group. K ey Responsibilities Payments & Accounts Payable Take ownership of all outgoing payments across the Company and Group Entities, ensuring accuracy, timeliness, and appropriate authorisation Oversee the full Accounts Payable process, including invoice processing, payment runs, and supplier account management Ensure effective handling and resolution of supplier queries in a timely manner Maintain strong relationships with suppliers and internal stakeholders. Take ownership of the employee expenses process, including review, control, and payment through Expensify, ensuring accuracy, compliance, and timely processing Banking & Cash Operations Manage all banking activities, including account administration, and user access controls across multiple banking platforms Oversee and review bank reconciliations, ensuring completeness and accuracy Support cash flow management by monitoring balances across entities and currencies. Finance Systems & Process Improvement Act as a key finance systems administrator, ensuring systems are maintained, accurate, and used effectively across the function Identify and implement process improvements to enhance efficiency, scalability, and control Support the optimisation and automation of finance operations wherever possible Payroll, Pensions & Finance Administration Oversee pension scheme administration, ensuring compliance with relevant regulatory requirements Support the coordination of global payrolls, ensuring accurate inputs and effective liaison with HR and external providers Ensure all operational finance activities are supported by accurate and well-maintained records Controls, Compliance & Governance Ensure robust financial controls, processes, and procedures are in place across all finance operations Maintain compliance with local accounting, tax, and regulatory requirements across jurisdictions Support internal and external audit processes, ensuring documentation is complete and accessible Promote best practice in record-keeping and electronic document management Improve the quality and control of payment requests across the business, promoting better planning, accuracy (including VAT treatment), and compliance with established processes. Team Management Manage, support, and develop the Finance Assistants, ensuring high standards of performance Provide guidance, training, and oversight to drive continuous improvement Foster a culture of accountability, accuracy, and collaboration Collaboration & Support Work closely with the Financial Controller and wider finance team to support broader finance activities Build strong relationships across the business to ensure efficient financial processes and support operational needs Contribute to ad hoc projects and initiatives as required.