Payroll Analyst

Job description

OUR MISSION SPAN IS ENABLING ELECTRIFICATION FOR ALL ⚡ WE ARE A MISSION-DRIVEN COMPANY DESIGNING, BUILDING, AND DEPLOYING PRODUCTS THAT ELECTRIFY THE BUILT ENVIRONMENT, REDUCE CARBON EMISSIONS, AND SLOW THE EFFECTS OF CLIMATE CHANGE. - Decarbonization is the process to reduce or remove greenhouse gas emissions, especially carbon dioxide, from entering our atmosphere. - Electrification is the process of replacing fossil fuel appliances that run on gas or oil with all-electric upgrades for a cleaner way to power our lives. AT SPAN, WE BELIEVE IN: - Enabling homes and vehicles powered by clean energy - Making electrification upgrades possible - Building more resilient homes with reliable backup - Designing a flexible and distributed electrical grid THE ROLE Span.io http://Span.io is looking for a detail-oriented Payroll Specialist to ensure our U.S. payroll is executed with 100% accuracy and compliance. This role is far more than data entry; you will be the technical lead for Workday payroll auditing, the subject matter expert for Leave of Absence (LOA) pay outcomes, and a key partner in reconciling our complex benefits landscape. You will work closely with our HR and Finance teams, as well as our external partners (OSV, Sequoia, etc.), to ensure every employee is paid correctly and every deduction is accounted for. RESPONSIBILITIES Payroll Operations & Execution - End-to-End Support: Support U.S. payroll processing by validating complex employee changes, including bonuses, relocations, severance, and final pay for terminations (ensuring strict adherence to state-specific final pay laws). - Workday Data Integrity: Ensure all payroll changes are accurately reflected in Workday and aligned with supporting documentation. - Edge Case Management: Investigate and escalate inconsistencies or payroll data edge cases, exercising strong judgment and attention to detail. Auditing & Compliance - Continuous Auditing: Audit payroll data within Workday to ensure accuracy, completeness, and compliance. Proactively identify and flag discrepancies or unusual entries before they impact pay. - Risk & Controls: Maintain a deep understanding of common payroll risks and internal controls to ensure a clean audit trail at all times. - Regulatory Expertise: Maintain a working knowledge of U.S. payroll regulatory requirements and risk in a manufacturing environment. Work with regulatory authorities for tax registrations for payroll filings and partner closely with external payroll service providers to manage open cases. Leave of Absence (LOA) & Benefits Reconciliation - LOA Pay Outcomes: Partner with HR to review and process LOA payments. Validate inputs and manage Excel-based tracking tools for LOA calculations and estimated top-off payments. - Policy Application: Build a mastery of payroll policies and LOA scenarios, including complex state-specific differences, to apply guidance accurately. - Benefits Reconciliation: Perform monthly reconciliations of benefit invoices (Medical, Dental, Vision, 401k, HSA, etc.) against payroll deductions and enrolment data to resolve any discrepancies. Required Qualifications - Experience: 7-10+ years in U.S. payroll, with a heavy focus on complex, high-growth environments. - Workday Power User: Deep experience in Workday is required, including an understanding of business processes and EIB loads. - Excel Proficiency: Advanced Excel skills are a must for calculating LOA top-offs and performing benefits reconciliations. - Communication: Exceptional ability to draft SOPs and explain complex pay impacts (like LOA or deductions) to employees in a clear, empathetic manner. - Preferred Experience: Familiarity with our vendor stack: OneSource Virtual (OSV), Sequoia, GoNavia, Empower, or HSA Bank. - CPP or FCP is a plus. LIFE AT SPAN Headquartered in San Francisco’s vibrant SoMa neighborhood, we are an eclectic group of creative thinkers who value open communication, teamwork, and a ‘make it happen’ approach to addressing complex challenges. SPAN embraces diversity and equal opportunity in a serious way. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills. We’re hiring talented individuals who are driven by success and are passionate about shaping the future of renewable energy. If that sounds like you, we’d love for you to consider joining the rapidly growing team at SPAN. THE PERKS: ⚡ Competitive compensation + equity grants at a well-funded, venture-backed company ⚡ Comprehensive benefits: 100% employee premiums for base plans on medical, dental, vision with options for additional coverage. Parental leave up to twenty four (24) weeks depending on eligibility ⚡ Comfortable, sunny office space located near BART and Caltrain public transit ⚡ Strong focus on team building and company culture: Employee Resource Groups, monthly social events, SPANcakes recognition breakfast, lunch, and learns ⚡ Flexible hours, one holiday per month, and flexible time off Interested in joining our team? Apply today and we’ll be in touch with the next steps!