Payroll and HR Administrator

Job description

## The role You will own payroll and the full employee lifecycle for our Manila team. Today that is around 50 people across two entities, paid semi-monthly, and the number is rising. This is a hands-on, single-contributor role. You will be the person the team comes to about their payslip, their leave balance, their government contributions and their first week. You will also be the person who makes sure every statutory deadline is met, every time. ## What you will do **Payroll** - Prepare the payroll computation for both cutoffs (15th and end of month) across both entities, including salary adjustments, overtime and holiday work, bonuses, absences and other deductions - Prepare the payroll file for upload to Metrobank MBOS and advise the team on crediting - Prepare and issue payslips - Compute 13th month pay - Verify employee government IDs and keep records complete - Respond to payroll queries from the team, escalating where needed **Statutory compliance (payroll)** - Prepare and file BIR Form 1601-C (monthly) and 1604-C (annual) - Prepare and remit SSS contributions and loans, PhilHealth contributions, and Pag-IBIG contributions and loans, on schedule every month - Keep the business current with changes to contribution tables, tax rules and reporting requirements, and tell us before they bite **Hiring** - Agree hiring requirements with the Head of Operations - Carry out initial screening and move qualified candidates into the hiring portal - Coordinate interviews and debriefs with hiring managers **Onboarding** - Run the pre-onboarding call, office address, what to expect on day one, answer questions - Confirm everything is ready before day one: GetGround email, laptop, Codac access, VPN, CharlieHR, Slack, company ID - Run the day one office tour, team introductions, and the policy and company induction - Secure the new joiner's BIR TIN, wifi access and biometrics - Schedule onboarding training with the relevant supervisor and hand over laptop and ID - Track progress and feedback from team leaders through the first weeks **Employee experience** - Maintain accurate employee records in CharlieHR - Administer leave and off-day requests (MHD, holidays, WFH, compassionate) once approved by the line manager - Coordinate monthly Friday Wind Down, TPSLG sessions and office refreshments - Plan and run quarterly team building, the year-end party, and special events. **Offboarding** - Prepare final pay within 30 days of resignation: pro-rated 13th month, tax refund or additional tax payable, leave conversion and any other adjustments - Prepare the Certificate of Employment, BIR Form 2316 and Release Form, and manage sign-off with the leaver - Recover company equipment on handover **Office administration** - Monitor laptop condition and coordinate replacements and software renewals with our vendor - Act as the point of contact for the office space administrator ## What we are looking for **Essential** - Degree in Accountancy, Business Administration or Management. - Three or more years running payroll in the Philippines, end to end and unsupervised - Strong working knowledge of BIR withholding on compensation, SSS, PhilHealth and Pag-IBIG, you have filed and remitted these yourself, not just prepared the schedules - Experience with online banking payroll upload (Metrobank MBOS or equivalent) and eGov / Bancnet or the SSS, PhilHealth and Pag-IBIG employer portals - Experience across the wider HR lifecycle: recruitment coordination, onboarding, employee records, offboarding and final pay - Highly accurate with numbers and deadlines. Payroll is right or it is wrong, and it cannot be late - Absolute discretion with confidential salary and personal information - Clear written and spoken English, you will work daily with colleagues in the UK **What we are building:**The first end-to-end real estate investment offering - making the dream of owning real estate more accessible to everyone globally. **Diversity & inclusion at GetGround:** We encourage applications from all sections of society and we believe in the criticality of an inclusive culture. We are committed to equal employment opportunity regardless of race, religion or belief, ethnic or national origin, disability, age, citizenship, marital, domestic or civil partnership status, sexual orientation, gender identity or any other basis as protected by law. - 42% of our employees identify as female or non-specified, 58% as male - 22 nationalities represented across offices in 5 countries - Our work on [Design Accessibility](https://medium.com/@GetGround/design-that-works-for-everyone-accessibility-at-getground-a7cf7ca867f0) - Inclusion is at the heart of our culture - we celebrate and reflect on key D&I and cultural events such as: Black History Month, International Women's Day and Pride For more information on how we store your candidate data, please see our [recruitment privacy policy](https://25516403.fs1.hubspotusercontent-eu1.net/hubfs/25516403/GetGroundRecruitmentPrivacyPolicy.pdf).