Payroll & HR Admin Specialist

Job description

ONBOARDING YOU TO THE COMPANY At Nexans our global vision is to electrify the future. Within the Power Grid & Connect (G&C) – Europe business group, this means delivering advanced cabling and grid connection systems that power sustainable electrification across European energy infrastructure. Nexans recognises the differences that make each employee valuable and unique. Diversity is key to performance and to our global ambition to lead the world in the energy transition towards a sustainable planet. This we know from experience. All differences are appreciated and respected at Nexans. As a result, you will be an active part of a multinational organisation where we cultivate the culture of sharing your unique point of view. This is why we encourage diversity in our recruitment – Bring yours to Nexans, it is welcome! #PowerToInnovate #PowerToImpact #PowerToCare Purpose Ensure accurate, timely and compliant payroll and HR administration for Iberia, while providing high-quality employee support and maintaining reliable HR data and processes. The role covers payroll, personnel administration, time management, leave and permits, HR reporting, and compensation & benefits support, acting as a key partner for employees, the HR Director and the business. Areas of responsibility 1. Payroll & compliance – Iberia Manage the end-to-end monthly payroll process with the external provider. Ensure compliance with Spanish labour, social security and tax regulations, collective agreements and Nexans policies. Prepare and validate payroll inputs, including time & attendance, overtime, bonuses, variable pay, shift premiums and absences. Perform checks, reconciliations and discrepancy follow-up before payroll approval. Manage absence-related documentation and permits. Support payroll reporting, audits and inspections. Drive process improvement, standardisation and digitalisation. 2. HR administration & personnel management Manage the administrative side of the employee lifecycle: onboarding, internal mobility, contractual changes and offboarding. Prepare HR documents such as contracts, renewals, amendments, terminations, letters and certificates. Maintain accurate employee records in HR systems; SuccessFactors is a plus. Administer the time & attendance system, including working time, shifts, remote work, vacation planning and annual leave calendars. Ensure proper archiving, confidentiality and data integrity of employee files. Support coordination and control of temporary workforce, agencies, hours and costs. 3. Compensation, reporting & HR projects Support implementation of compensation & benefits, ensuring correct reflection in payroll and HR systems. Prepare HR reports and KPIs for Iberia to support decision-making. Provide administrative support for training activities, including FUNDAE where applicable. Participate in Iberia and Group HR projects related to HRIS, automation, data quality and policy harmonisation. Promote continuous improvement in HR operations and employee experience. 4. Employee support & stakeholder management Act as the main HR contact for employees on payroll, leave, permits, schedules and basic labour-law matters. Explain collective agreements, company rules and HR policies. Work closely with all departments to ensure consistent and compliant HR practices. Required skills and qualifications Education Degree in Labour Relations, Business Administration, Human Resources or a related field. Professional experience Minimum 5 years in HR, with strong experience in payroll and HR administration in Spain, ideally in a multinational environment. Proven experience in payroll coordination with external providers, employee lifecycle administration, and time, leave and permit management under Spanish legislation. Technical skills Strong knowledge of Spanish payroll, social security, taxation and labour-law principles. Experience with HR systems and time & attendance tools; SuccessFactors highly valued. Good command of Microsoft Office 365, especially Excel. Ability to prepare accurate HR documentation and reports, with strong attention to detail. Comfortable with digital tools, automation and process simplification. English level B2 minimum. OUR GROWTH CULTURE Among our employees we share the same values- we are pioneers of the energy transition, dedicated to deliver to the highest standards of performance united to achieve our ambitious goal. At the individual level our growth culture is built on trust and collaboration. We wish to welcome you as a valuable member of our team. To enable impact we believe in autonomy at the local level at same time as we encourage knowledge sharing within our global engineering competence. REFERRAL REQUEST In case this is not the job for you, but perhaps you will have a friend who would be a perfect fit – send them the job, thank you in advance!