Payroll Specialist

Job description

Summary: Under the general supervision of the Senior Payroll Manager, and according to established policies and procedures, the Payroll Specialist performs the processing of payroll and all related duties. Maintains contact with attorneys, staff, outside vendors, and agencies and observes confidentiality of personnel, client and firm matters. Key Responsibilities: - Solves problems concerning payroll, answers inquiries, and enforces payroll policies. - Manages the Payroll Services Outlook inbox, serving as the primary point of coordination for payroll-related inquiries and requests. Delegates tasks to appropriate team members as needed. - Leads the semi-monthly salary payroll process in Dayforce with minimal supervision, including, but not limited to, maintenance, adjustments, personal account reimbursements, and general ledger posting. - Leads the bi-weekly hourly payroll process in Dayforce with minimal supervision, including, but not limited to, maintenance, adjustments, timecards, paralegal overtime, staff account reimbursements, and general ledger posting. Prints and saves all per pay reports for all payrolls and distributes checks to other offices. - Compiles reports and administers the funding of HSA, FSA, transit, and charitable donation programs, including uploading file feeds to appropriate vendors. - Performs monthly accounting functions, such as creating OT reports, follows up on stale payroll checks, and prepares other ad hoc reports requested by other departments. - Participates in training, webinars, and professional development to stay current on payroll regulations, industry trends, and software enhancements. - Assists in development of overall payroll procedures by recommending improvements or changes deemed necessary for greater efficiency. Keeps procedures current. - Cross trains in all aspects of payroll processing functions to ensure operational continuity and provide backup support as needed. - Other duties as assigned. The employee must be able to perform all essential job duties and responsibilities of this position satisfactorily and as outlined, with or without reasonable accommodations. Reasonable accommodation requests may be accommodated, absent undue firm hardship. Qualifications: - Thorough knowledge of the payroll process and payroll tax laws. - One to two years of payroll experience required. - Ability to maintain highly confidential information. - Strong organizational skills with the proven ability to organize and prioritize numerous tasks and complete them under time constraints. - Strong attention to detail. - Ability to analyze and solve problems. - Prior experience utilizing Dayforce payroll system is preferred. - Proficient with Microsoft Excel. - Interpersonal skills necessary to communicate and follow the instruction effectively from a diverse group of attorneys, administrators, and staff and provide information with ordinary courtesy and tact. - Work occasionally requires a high level of mental effort when performing essential duties. Must be able to perform essential duties with time constraints and interruptions. - Work occasionally requires more than 40 hours per week to perform the essential duties of the position. This job description is intended to describe the general requirements of this position. As such, it is not designed to cover or contain a comprehensive listing of job duties or responsibilities required in this job. Subject to firm needs, duties and responsibilities of this position may change at any time, on a temporary or permanent basis, and with or without notice. Working Conditions: - Normal law office environment with little exposure to excessive noise, dust, temperature and the like. The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements. Equal Employment and Opportunity Statement: Barnes & Thornburg is committed to equal employment opportunity in both principle and as a matter of policy. We will recruit, hire, train, promote, compensate and provide benefits to all applicants and employees without regard to ancestry, sex, race, color, ethnicity, national origin, gender, age, religion, religious creed, mental and/or physical disability, medical condition, military and/or veteran’s status, genetic information, marital status, sexual orientation, gender identity and/or expression, or any other basis protected by applicable federal, state and local laws. This policy applies to all recruiting, hiring, promotions, upgrades, layoffs, compensation, benefits, terminations and all other privileges, terms and conditions of employment. The firm complies fully with all federal, state and local equal employment opportunity laws.