Payroll Specialist - Ho Chi Minh

Job description

PAYROLL SPECIALIST - HO CHI MINH If you’ve worn a pair of glasses, we’ve already met. We are a global leader in the design, manufacture, and distribution of ophthalmic lenses, frames, and sunglasses. We offer our industry stakeholders in over 150 countries access to a global platform of high-quality vision care products (such as the Essilor brand, with Varilux, Crizal, Eyezen, Stellest and Transitions), iconic brands that consumers love (such as Ray-Ban, Oakley, Persol, Oliver Peoples, Vogue Eyewear and Costa), as well as a network that offers consumers high-quality vision care and best-in-class shopping experiences (such as Sunglass Hut, LensCrafters, Salmoiraghi & Viganò and the GrandVision network), and leading e-commerce platforms. Join our global community of over 190,000 dedicated employees around the world in driving the transformation of the eyewear and eyecare industry. Discover more by following us on LinkedIn! Your #FutureInSight with EssilorLuxottica Are you willing to pioneer new frontiers, foster inclusivity and collaboration, embrace agility, ignite passion, and make a positive impact on the world? ​Join us in redefining the boundaries of what’s possible!​ Your role We are seeking a Payroll Specialist to join our dynamic team at EssilorLuxottica Vietnam. In this role, you will be managing and executing accurate, timely, and compliant payroll operations across three entities (1 retail and 2 wholesales including production) with a total headcount of approximately 260 employees. This role ensures payroll accuracy, statutory compliance, and continuous process improvement while partnering closely with HR and Finance. Your strong English communication skills will be essential in collaborating with various stakeholders across 3 entities and Regional team in Singapore. Key Responsibilities Payroll Operations Manage end-to-end payroll processing for approximately 300 employees across 3 entities. Ensure accurate calculation of salaries, overtime, incentives, allowances, deductions, and final settlements. In charge of inputting employees data, terminating on SAP system to process monthly payroll Review and validate payroll inputs including attendance, leave, new hires, terminations, and adjustments. Ensure payroll is processed accurately and on time according to the payroll calendar of 3 entities Compliance & Statutory Ensure full compliance with Vietnamese labour law, Personal Income Tax (PIT), and social/health/unemployment insurance regulations. Prepare and submit all statutory filings and reports on time. Coordinate with tax authorities, insurance agencies, and auditors when required. Reporting & Reconciliation Prepare monthly payroll reports, payroll cost analysis, and variance reports. Reconcile payroll data with accounting/finance records. Support budgeting, forecasting, labour bridge report related to payroll expenses. Process Improvement Review and improve payroll processes, controls, and systems. Maintain proper documentation of payroll procedures and SOPs. Participate in HRIS/payroll system implementation or enhancement projects. Stakeholder Management Act as the main contact point for payroll-related queries, in communication with Global Shared-Service team in Manila (GBS) when making salary payment Collaborate closely with HR, Finance, and Department Heads across all entities. Provide guidance to employees on payroll, tax, and benefits matters. Key Requirements Bachelor’s degree in Human Resources 3–5 years of payroll experience, preferably from a payroll service provider, a multi-entity and international environment. Experience handling payroll for 200+ employees is highly preferred. Strong knowledge of Vietnamese labour law, PIT and insurance regulations. High level of accuracy and attention to detail. Strong analytical and problem-solving skills. Good communication and stakeholder management skills. Ability to handle confidential information with integrity. Experience with SAP. Advanced Excel skills (pivot tables, formulas, data analysis). Good command of English (written and spoken) Our Diversity, Equity and Inclusion commitment​ We are committed to creating an inclusive environment for all employees. We celebrate diversity and provide equal opportunities to all, regardless of race, gender, ethnicity, religion, disability, sexual orientation, or any other characteristic that makes us unique.