Payroll Specialist Romania (Bucharest)

Job description

At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, 80,000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars. Could you be the full-time Payroll Specialist we’re looking for? Your future role Take on a new challenge and bring your payroll expertise to a fast-paced and collaborative HR environment. Reporting to the HRO Admin and Payroll Team Leader, you'll contribute to the delivery of high-quality payroll services while ensuring full compliance with Romanian legislation and internal policies. You'll be responsible for supporting payroll operations, managing complex payroll queries, validating payroll data and results, and partnering with internal stakeholders and external payroll providers. You'll also play an active role in driving continuous improvement initiatives, maintaining payroll accuracy, and ensuring an excellent service experience for employees, managers, and HR teams. Every day, you'll work closely with HR Administration, HR Business Partners, Finance, and external providers to ensure payroll processes run smoothly, accurately, and efficiently. Through your expertise and customer-focused approach, you'll help strengthen payroll compliance, operational excellence, and employee satisfaction. We’ll look to you for: Deliver accurate and timely payroll services for both white-collar and blue-collar employee populations, ensuring compliance with Romanian labour, tax and social security legislation . Validate payroll data and payroll calculations , including salaries, overtime, shift allowances, night premiums, bonuses, deductions, leave payments and other payroll elements. Manage complex payroll cases and provide second-level support for payroll-related queries, ensuring resolution within agreed service level agreements (SLAs) . Act as the main point of contact for employees, managers, HR teams and other stakeholders on payroll-related matters. Build strong partnerships with external payroll providers and third-party vendors to ensure payroll accuracy, compliance and continuous service improvement . Support payroll audits, controls and compliance activities while maintaining accurate process documentation and work instructions. Monitor legislative changes and ensure payroll processes remain compliant with Romanian employment, tax and social security regulations. Support payroll administration for shift workers and blue-collar populations, including attendance, overtime, shift schedules and collective bargaining agreement requirements. Identify opportunities for process improvements and drive initiatives that enhance payroll accuracy, efficiency and employee experience. Collaborate closely with HR, Finance, Reward, Legal and Operations teams to deliver a high-quality payroll service. Coach and support colleagues by sharing payroll expertise and contributing to a collaborative team environment. Manage payroll-related requests and incidents through the internal ticketing system, ensuring timely resolution and adherence to agreed SLAs . All about you We value passion and attitude over experience. That’s why we don’t expect you to have every single skill. Instead, we’ve listed some that we think will help you succeed and grow in this role: Microsoft Office Pack: Proficiency in Word, Excel, and PowerPoint. Customer Orientation and strong interpersonal skills Adaptability and resilience under pressure, with problem-solving and decision-making skills. Language: English proficiency is mandatory; additional languages are an asset. Education: Master’s preferred; HR qualifications are an advantage. Proven payroll experience in a complex business environment. Strong knowledge of Romanian labour law, payroll legislation, tax and social security regulations. Experience working with blue-collar populations, time management, shifts and overtime processes. Experience working with external payroll providers. Strong attention to detail, analytical thinking and problem-solving skills. Excellent customer service, stakeholder management and communication skills. Ability to work effectively under pressure and meet strict deadlines. Strong sense of ownership, accountability and confidentiality. SAP GlobalView knowledge and Shared Services experience are considered an advantage. You don’t need to be a train enthusiast to thrive with us. We guarantee that when you step onto one of our trains with your friends or family, you’ll be proud. If you’re up for the challenge, we’d love to hear from you! Important to note As a global business, we’re an equal-opportunity employer that celebrates diversity across the 70+ countries we operate in. We’re committed to creating an inclusive workplace for everyone.