PDM Analyst II

JOB OVERVIEW: This position is responsible for item creation and maintenance for specified divisions/areas across the United States. This role requires close collaboration with Marketing teams, Purchasing teams, as well as the Suppliers to leverage the information and knowledge to ensure all appropriate regulatory matters and other requirements are met during the item setup and maintenance process. This position also requires the pricing management of Tier II and III Suppliers as assigned by the PDM Supervisor. Responsibilities include analyzing supplier pricing to ensure system cost integrity, updating item cost and sell price, review of pricing reports and the daily research and resolution of invoice discrepancies. Work will be performed in close collaboration with the Purchasing and Marketing teams based on supplier assignments to maximize communication and synergy. Monitor key metrics and supplier pricing performance to ensure supplier pricing communications are received, accurately updated and managed for optimum performance. KEY RESPONSIBILITIES: Price Change Management - Manage price changes and related analytics for an assigned list of suppliers to assess financial impact of cost changes: Perform price change analysis and communicate variance and financial impact to Marketing and Purchasing teams. Improve pricing accuracy and analyze supplier performance through additional data analytics of exception reporting. Communicate effectively and work closely with buying team to ensure that pricing requirements and purchasing systems are correctly matched so that the company can optimize cost savings and meet supplier prerequisites, such as minimums, case quantities, sub-vendors, deal requirements, etc. A good working knowledge of the purchasing system will be required to be effective. Timely and accurate entry of all price changes for same assigned group of suppliers. This includes administrative functions such as pricing log entry, follow-up queries and entry of same. Initiate negotiations with suppliers for price increase extensions and significant price change variances. Assist the Purchasing and Marketing teams in other negotiations as necessary. Invoice Discrepancy Review - Management of all invoice discrepancies pertaining to cost. Timely and accurate resolution of daily invoicing discrepancies, including identification of the cause and proactive action to prevent future purchase order/invoice discrepancies on the item and vendor level for assigned group of suppliers. Work closely with Account Payables to ensure all invoices and debit memos are processed accurately and timely in accordance with supplier terms. Update Purchase Orders requests. Review and analyze email requests for legitimacy of reflecting a new cost on the PO. Determine if new cost should be used to update file cost. If change is to a stocking item run through pricing analysis. Responsible for setting up new items for designated divisions/areas. Prior to processing new item requests, review all incoming new item forms for completeness and accuracy and address any requirements including the item’s regulatory requirement and contractual agreement. Return any incomplete or inaccurate forms to originator for correction. Maintains existing items and address changes upon requests from Marketing teams, Purchasing teams or SKU Optimization team as required. This includes item conversions between stocking and non-stocking statuses based on sales and demand forecast. Assists with creation and maintaining item’s sales restrictions related to regulatory and contractual requirements. Resolves item discrepancies by working with the Distribution teams on Product Discrepancy Forms via the online DC Communications tool. Works with DC Projects manager to ensure item “cold chain” information and location is correct and regulatory to advise on existing inventory and sales of product. Assists in managing the department mailboxes and related inquiries, or when workload is unbalanced between team members, as directed by PDM Supervisor. Work overtime as necessary. Participate in special projects and perform other duties as required SPECIFIC KNOWLEDGE & SKILLS: Able to work in a high volume, fast-paced, and detailed environment Excellent verbal and communication abilities with strong interpersonal skills Strong analytical and excel skills AS400/JDE experience preferred. GENERAL SKILLS & COMPETENCIES: Strong time management skills and the ability to prioritize work Very good attention to detail and accuracy Customer service oriented and ability to work with and resolve complex issues Ability to plan and arrange activities Excellent interpersonal communication skills Excellent written and verbal communication skills Ability to maintain confidential and highly sensitive information Ability to work in a team environment Ability to multi-task Ability to manage conflict Capacity to work effectively under pressure Analytical thinking Oversee small projects Identify and recommend continuous improvement opportunities Establish productive working relationships at multiple levels within the organization MINIMUM WORK EXPERIENCE: Typically 4 or more years of related experience. PREFERRED EDUCATION: Typically High School education, vocational training and/or on-the-job training. Bachelor’s degree preferred. TRAVEL / PHYSICAL DEMANDS: Travel typically less than 10%. Office environment. No special physical demands required. SKILL: Exceptional understanding of the job and ability to apply knowledge and skills to complete a wide range of tasks. Complete tasks in creative and effective ways. Complete assignments and facilitate the work activities of others; may coordinate work beyond own area. Apply acquired knowledge of procedures and external regulations. COMPLEXITY: Consistently work on assignments that can be difficult and require independent judgment and initiative. Understand implications of work and make recommendations for solutions. Will be responsible for making independent procedural decisions. The posted range for this position is $40,753 - $63,678, which is the expected starting base salary range for an employee who is new to the role to fully proficient in the role. Many factors go into determining employee pay within the posted range including education, prior experience, training, current skills, certifications, location/labor market, internal equity, etc. Other benefits available include: Medical, Dental and Vision Coverage, 401K Plan with Company Match, PTO, Paid Parental Leave, Income Protection, Work Life Assistance Program, Flexible Spending Accounts, Educational Benefits, Worldwide Scholarship Program and Volunteer Opportunities. Henry Schein, Inc. is an Equal Employment Opportunity Employer and does not discriminate against applicants or employees on the basis of race, color, religion, creed, national origin, ancestry, disability that can be reasonably accommodated without undue hardship, sex, sexual orientation, gender identity, age, citizenship, marital or veteran status, or any other legally protected status. 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