People Admin Intern

Job description

A little bit about Flanks 🚀 Flanks is shaking up the wealth management industry by making it simpler and way more efficient for financial institutions. Our SaaS platform is designed to help banks, family offices, and wealth managers get a full picture of their clients' financial assets—all in one place. 💼💡 Founded in 2019 and based in Barcelona, we've brought together a team of passionate wealth management and tech pros, all with a shared goal: to change how wealth management is done. Backed by €23 million in investment, we're growing fast, and we're not stopping anytime soon! 📈🔥 What we stand for: People First 🤝 – our team comes first. We want every Flanker to feel at home, engaged, and part of something bigger. Keep Growing 🌱 – as the company grows, so should you. We're all about personal and professional development here. Think Twice, Act Once 🧠💭 – we believe in thoughtful decisions, considering the impact on both our team and our clients before taking action. If you're looking for a place where you can grow and make an impact at a fast-paced, exciting fintech startup, this might just be the place for you! 🎯✨ About the role 💼 As an Office Manager Intern, you'll ensure Flanks' office runs smoothly day to day, creating a welcoming and organised environment while supporting events, onboarding moments, and team rituals that strengthen culture and employee experience in a fast-growing, international company. You'll work closely with our People Team, who will guide you through the role and help you grow along the way. What you'll do 🛠️ Here's what you can expect to work on: Manage office supplies, logistics, and vendor coordination following established processes. Support the organisation of internal events and team activities (logistics, bookings, materials). Maintain a welcoming, organised, and pleasant office environment. Support onboarding moments from an experience perspective. Communicate clearly with teams and respond to requests in a timely manner. Flag issues proactively and escalate when guidance is needed. Manage day-to-day tasks with clear prioritisation in a fast-paced environment. What we'd love to see 😍 Organisation & prioritisation — manages multiple tasks/requests simultaneously without dropping details Attention to detail — catches issues before they become problems Proactivity — flags and resolves minor issues without waiting for instructions Creativity — brings ideas to events, onboarding moments, office culture People-oriented & outgoing — genuinely energised by interacting with people; builds rapport easily across the team Motivator — comfortable rallying people to participate in events and activities, not just organising logistics Confident communicator — not afraid to speak up, call people out, or push for participation to drive engagement Clear communication — comfortable coordinating across teams, vendors, and leadership Tech-savviness — comfortable with digital tools (Slack, Google Workspace, booking/event platforms); big plus Adaptability — works well in a fast-paced, fast-growing, international environment Language Proficiency: Spanish (native/fluent) and English (fluent), for internal comms and international team 🗣️ Nice to have: prior experience in hospitality, events, or office coordination If this sounds like you, don't worry if you don't check every single box—we'll support your growth along the way. 🚀🙌 What we offer 🎁 An internship agreement with remuneration. 📃 A cool office between Sants Estació and Plaça Espanya with stunning views of Barcelona. 🏙️✨ Flexible working hours and hybrid work options. ⏰ Weekly fresh fruit, coffee, and tea on tap. 🍎🍵 Friday happy hours after our all-hands meetings (totally optional, of course!). 🍻🥳 Team-building events to bond and have fun. 🎈🤝 Training budget to develope your skills📈 A digital canteen with Kombo, subsidised at 50%. 🍽️😋 The hiring process ⚙️ Send us your CV, cover letter, etc. 📧 You'll have a chat with our People Business Partner, Nicolás Guilarte. 💬 A meeting with our Head of People, Mireia Baron. 🤝 Any extra meetings you (or we) might need to iron out any questions. 🤔 We send you an offer! 💌 We aim to keep things moving fast—ideally wrapping things up in one to four weeks. ⏳💨 If this sounds like a good fit for you, we'd love to hear from you. Don't hesitate to send us your CV and/or cover letter. ✉️🤗 At Flanks, we believe in fostering diversity and inclusion across everything we do. We're proud to be an equal opportunity employer, and we welcome all applications regardless of race, religion, gender, age, or disability status. 🌈💼 Additionally, we have an Equality Plan in place to ensure fairness and inclusivity in all our policies and practices. 💙