People Automation & AI Partner

Job description

At Vanta, our mission is to help businesses earn and prove trust. We believe that security should be monitored and verified continuously, and we empower companies to practice better security and prove it with ease. Vanta has a kind and talented team, and while some have prior security experience, many have been successful at Vanta without it. As the People Automation & AI Partner at Vanta, you'll be the hands-on builder embedded in our Recruiting and People teams, designing, shipping, and scaling the workflows, agents, and automations that remove manual work across recruiting and People operations so our team can focus on the work that moves the business. Recruiting is the front door to that talent, and the speed, quality, and consistency of our hiring engine is a top priority for this role. The People team at Vanta is building the infrastructure to hire, develop, and retain world-class talent at scale. We're not just running processes, we're rethinking them. That means bringing in the tooling, AI, and automation capabilities to match the speed and ambition of the company we're building. What you’ll do as a People Automation & AI Partner at Vanta: - Design, build, and maintain AI-powered workflows, automations, apps, and agents (Claude, Claude Code, Dust, Zapier) that eliminate manual lift across Recruiting and People operations - Own Dust agent architecture for the People team: build and maintain agents, skills, and connectors that support recruiters, coordinators, hiring managers, and People partners across pods - Take team-generated concepts and one-off ideas and turn them into durable, documented, adopted production workflows - Build and maintain automation across the recruiting funnel, sourcing outreach, interview scheduling and coordination, candidate communication, and offer-to-hire handoffs, as a first-class use case for this role - Serve as a technical build partner for Ashby-driven workflows, treating the ATS as a primary automation surface alongside Dust and Claude - Proactively identify automation opportunities across People processes and prototype solutions fast, from AI-powered reporting pipelines to candidate communication workflows - Partner with People Systems on automations that touch system architecture or data structure, without owning that configuration yourself - Partner with People Operations on workflow automations that support their process execution - Partner with broader Recruiting & People Operations teams to structure and maintain the knowledge base (Confluence/Guru) that powers AI agents and automations - Evaluate, pilot, and implement new AI and workflow tools as the market evolves, with a bias toward tools that meaningfully reduce manual effort for the team - Establish clear operating patterns for how automations and agents are launched, documented, and maintained over time - Contribute to team AI fluency by sharing what you're building and what's working - Build lightweight technical solutions using workflow builders, scripts, and integrations across our recruiting and People tool stack (Ashby, TeamOhana, Juicebox, LinkedIn, Zapier, Checkr, Jira, HiBob, Workday) How to be successful in this role: - Hands-on experience building AI workflows, automations, or agents in a business operations context, you've shipped things, not just prompted things - Experience with Claude Code or similar AI builder/operator environments, beyond AI-assisted writing or research - Proven ability to translate messy, manual business processes into scalable, adopted workflows or internal tools - Technical builder instincts in an operations environment; comfortable shipping without a full engineering team behind you - Experience working inside Recruiting/Talent, People, HR, or Recruiting functions with non-technical stakeholders - Familiarity with ATS-driven workflows (Ashby or similar) is a strong plus - Sound judgment on when AI is the right tool versus standard automation, scripts, or process redesign - Track record of driving adoption of what you build — not just shipping it, but ensuring it sticks - Comfortable with ambiguity; this role shapes its own playbook and creates new patterns as the function evolves - Analytical or data science background is a plus - Open to using AI to amplify their skills and strengthen their work - demonstrating curiosity, a willingness to learn, and sound judgment in applying AI responsibly to improve efficiency and impact. - Must be authorized to work in the U.S. without the need for current or future employer sponsorship. What you can expect as a Vanta’n: - Industry-competitive salary and equity - Comprehensive medical, dental, and vision coverage, with 100% of employee-only benefit premiums covered for most medical plans - 16 weeks paid Parental Leave for all new parents - Health & wellness stipend - Remote workspace, internet, and cellphone stipend - Commuter benefits for team members who report to the SF and NYC office - Family planning benefits - Matching 401(k) contribution with immediate vesting - Flexible PTO policy, plus 80 hours of Sick Time - 11 company-paid holidays - Virtual team building activities, lunch and learns, and other company-wide events! - Offices in SF, NYC, London, Dublin, Tel Aviv, and Sydney To provide greater transparency to candidates, we share base pay ranges for all US-based job postings regardless of state. We set standard base pay ranges for all roles based on function, level, and country location, benchmarked against similar-stage growth companies. Final offer amounts are determined by multiple factors and may vary based on candidate location, skills, depth of work experience, and relevant licenses/credentials. #LI-remote At Vanta, we are committed to hiring diverse talent of different backgrounds and as such, it is important to us to provide an inclusive work environment for all. We do not discriminate on the basis of race, gender identity, age, religion, sexual orientation, veteran or disability status, or any other protected class. As an equal opportunity employer, we encourage and welcome people of all backgrounds to apply. About Vanta We started in 2018, in the wake of several high-profile data breaches. Online security was only becoming more important, but we knew firsthand how hard it could be for fast-growing companies to invest the time and manpower it takes to build a solid security foundation. Vanta was inspired by a vision to restore trust in internet businesses by enabling companies to improve and prove their security. From our early days automating security monitoring for compliance standards like SOC 2, HIPAA and ISO 27001 to creating the world's leading Trust Management Platform, our vision remains unchanged. Now more than ever, making security continuous—not just a point-in-time check— is essential. Thousands of companies rely on Vanta to build, maintain and demonstrate their trust— all in a way that's real-time and transparent. Referral Instructions If you are being referred for the role, please contact that person to apply on your behalf.