People Operations Specialist

Job description

ABOUT PENNYLANE Pennylane is one of the fastest growing Fintechs in France (and soon to be in Europe!) We are reinventing how companies manage their finances — and that means striving for operational excellence and transforming our internal processes. Our People team is at the heart of this ambition: we build the systems, tools, and frameworks that allow Pennylane to scale with rigor, fairness, and data-driven clarity. In 6+ years of existence, we’ve managed to: 💻 Make ourselves known as a groundbreaking accounting and financial software for small businesses and their accountants 💰 Raise a total of €400 millions, including from Sequoia, the famous fund from the Silicon Valley who invested early in companies like Google, Facebook, Airbnb, Stripe, Paypal and much more... 👨‍👩‍👧‍👦 Grow from 7 cofounders to 1000 happy Pennylaners: we’re now recognized as one of the greatest places to work in France (and also remotely), with a 4.6/5 rating on Glassdoor https://www.glassdoor.fr/Avis/Pennylane-France-Avis-E4171708.htm. 🌍 Build an international environment with more than 25 nationalities, with a strong remote-friendly culture, where 30% of the employees are already working from all parts of Europe 🤝 Earn the trust of thousands of customers and accounting firms and obtain outstanding ratings https://www.google.com/search?q=pennylane&ei=O9pOYvm0Co-blwSmhKmIAw&ved=0ahUKEwi5vsWL-4H3AhWPzYUKHSZCCjEQ4dUDCA4&uact=5&oq=pennylane&gs_lcp=Cgdnd3Mtd2l6EAMyDQgAEIAEELEDEIMBEAoyCwguEIAEEMcBEK8BMgcIABCABBAKMgcIABCABBAKMgUIABCABDIFCAAQgAQyBQgAEIAEMgcIABCABBAKMgcIABCABBAKMgcIABCABBAKOgcIABBHELADOgkIABCwAxAKEEM6CgguEMcBEK8BEAo6BggAEBYQHjoICAAQFhAKEB46DQguEIAEEMcBEK8BEApKBAhBGABKBAhGGABQ7QFY6wVgugdoAXABeACAAUiIAbMCkgEBNZgBAKABAcgBCcABAQ&sclient=gws-wiz 🚀 Already more than 1 million small and medium-sized enterprises (SMEs) and over 8000 accounting firms use Pennylane in France! Now we plan to continue to build up our People Ops Team - maybe you are the right person for us? ABOUT PENNYLANE At Pennylane, we are reinventing how companies manage their finances — and that means striving for operational excellence and transforming our internal processes. Our People team is at the heart of this ambition: we build the systems, tools, and frameworks that allow Pennylane to scale with rigor, fairness, and data-driven clarity. THE ROLE We're looking for a confirmed or Senior People Operations Specialist to join a team that moves fast, thinks strategically, and genuinely cares about the employee experience. You'll be part of a structured yet agile People Operations team, working alongside a Head of People Operations and a People Operations Manager (your direct manager), with 5 specialists each owning a dedicated scope. Your scope will cover Tech and Product on the French market. In this role, your solid grounding in HR operations and your ability to build robust reporting frameworks and automate administrative processes will be essential levers to support Pennylane's continued growth. What you'll own People operations partnering & employee lifecycle - Be the go-to HR contact for ~300 employees across Tech and Product based in France - Own the full employee journey: onboarding, offboarding, contracts, amendments, certificates, absences, end to end and with a high standard of quality - Build trusted relationships with employees and managers, and be genuinely responsive and helpful Payroll & benefits - Prepare and transmit payroll variables with precision and reliability - Monitor employee benefits (health insurance, pension, meal vouchers) and ensure employees get the most out of them Process improvement & automation - Spot inefficiencies, build solutions, whether that's a smarter Notion page, a better workflow, or a fully automated process - Lead or co-lead the digitalization of HR tools and contribute to a more scalable PeopleOps infrastructure Strategic & cross-functional projects - Get involved in projects that go beyond your daily scope: D&I initiatives, EVP, HR tool rollouts - Bring structure, documentation, and operational rigor to everything you touch Compliance & regulatory monitoring - Stay on top of French labor law and ensure the company remains compliant - Keep operational documentation sharp and up to date (onboarding booklet, Notion pages, charters, guides) Why this role is different - Real ownership: you're not executing someone else's plan, you define how PeopleOps works for your scope - High-impact population: Tech and Product are at the heart of Pennylane's growth - Room to grow: as the company scales, so does your scope and influence - A team that values craft: we care about doing HR well, not just doing HR fast ⭐ Your profile Experience & expertise: You bring solid experience as a People Ops Specialist gained within a fast-growing company or startup environment. Autonomy & priority management: You are comfortable working independently, with a proven ability to juggle multiple priorities and stay effective in a fast-paced, ever-changing context. Collaboration: You will partner closely on a daily basis with several HRBPs, working hand in hand to support your scope of responsibilities. Growth mindset: Pennylane is a company in full scale-up mode: a lot has already been built, but even more lies ahead. You thrive in environments where things move fast and where embracing change is part of the job. HRIS expertise: You're proficient in Workday and genuinely curious about how AI & automation can make People Ops smarter, you've already started putting that curiosity into practice ! Language skills: You are fully fluent in French and proficient in English. We know that some people are less likely to apply than others, if they don’t feel like they meet the full list of criteria. If you’re hesitating, we encourage you to apply: who knows, it might be the start of a meaningful and long-lasting collaboration. Important information for candidates Recruitment scam attempts are on the rise. We invite you to remain vigilant during your exchanges. Applications through official channels only : apply exclusively through our job postings published on our official platforms (career site, official partner pages). Always verify the sender's email address: our communications are sent from professional email addresses with the domains @pennylane.com http://pennylane.com or @pennylane-partners.com http://pennylane-partners.com We will never ask you for payment or financial information (bank details, payment for an interview, equipment purchases, etc.) as part of the recruitment process. If such a request is made to you, it is fraudulent. We invite you to not respond and to report it to us immediately. We also want to emphasize that we fully embrace diversity, equity and inclusion and that we’re doing our best to create a safe and inclusive environment. We are committed to providing an equal employment opportunity regardless of gender, sexual orientation, origin, disabilities, or any other traits that make you who you are. If anything, diversity makes us a more fun place to work at. 🇫🇷 Données personnelles Pennylane traite vos données pour gérer votre candidature et évaluer votre adéquation au poste. Si votre candidature n’aboutit pas, vos données peuvent être conservées 2 ans à compter de notre dernier échange ou de la clôture du recrutement afin de constituer & gérer un vivier de candidats. Vous pouvez vous opposer à tout moment et demander la suppression de vos données en écrivant à : dpo@pennylane.com. dpo@pennylane.com Notre data policy https://www.pennylane.com/fr/vos-donnees-personnelles-recrutement 🇬🇧 Personal Data Pennylane processes your data to manage your application and assess your suitability for the position. If your application is unsuccessful, your data may be retained for 2 years from our last exchange or the closing of the recruitment process, in order to build and manage a candidate pool. You may object at any time and request the deletion of your data by writing to dpo@pennylane.com. Learn more https://www.pennylane.com/fr/vos-donnees-personnelles-recrutement 🇩🇪 Personenbezogene Daten Pennylane verarbeitet Ihre Daten, um Ihre Bewerbung zu bearbeiten und Ihre Eignung für die Stelle zu beurteilen. Sollte Ihre Bewerbung nicht erfolgreich sein, können Ihre Daten bis zu 2 Jahre ab unserem letzten Austausch oder dem Abschluss des Rekrutierungsverfahrens gespeichert werden, um einen Kandidatenpool aufzubauen und zu verwalten. Sie können jederzeit Widerspruch einlegen und die Löschung Ihrer Daten beantragen, indem Sie an dpo@pennylane.com schreiben. Mehr erfahren https://www.pennylane.com/fr/vos-donnees-personnelles-recrutement 🇪🇸 Datos personales Pennylane trata sus datos para gestionar su candidatura y evaluar su idoneidad para el puesto. En caso de que su candidatura no sea seleccionada, sus datos podrán conservarse hasta 2 años a partir de nuestro último contacto o de la finalización del proceso de selección, con el fin de constituir y gestionar una reserva de candidatos. Puede oponerse en cualquier momento y solicitar la eliminación de sus datos escribiendo a dpo@pennylane.com. Más información https://www.pennylane.com/fr/vos-donnees-personnelles-recrutement