People Operations Specialist

Job description

Who we are Intrepid Asia is a leading Ecommerce and Digital Solutions Provider in South East Asia. We offer end-to-end omni-channel ecommerce management, Livestreaming, Video production & Affiliate Management for Social Commerce plus full funnel Digital Marketing Services and advanced Market Intelligence, all powered by state of the art inhouse Technology to our client base of leading international brands across all key marketplaces and social platforms in all 6 SEA countries. Brands love our regional presence, our excellent data-driven and growth-focused services which are enabled by the strongest team in the industry, and our advanced marketing and tech capabilities. We are growing rapidly and as the exclusive partner of Flywheel in SEA, we offer many exciting opportunities to work with leading brands across multiple categories and key industry players. By joining us, you will work on the cutting edge of digital and social commerce in SEA, and experience what it takes to drive a successful ecommerce business end-to-end. The team you will be part of Our Talent & People Team is the heartbeat of our organization - championing a culture where people thrive and potential is unlocked. From attracting top talent and shaping employee experiences to driving development, engagement, and retention, the team plays a strategic role in building and maintaining a high-performing, empowered workforce. We are here to grow with the business and for the people behind it. The part you will play We are looking for an experienced People Operation Specialist to you will be an active contributor in a wide range of HR activities. This will involve providing support on day to day HR operations including onboarding, offboarding, payroll, employee engagement, culture, HR reporting, etc. You will also get a chance to participate in a host of HR projects. This role will be reporting to our Regional People Operations Lead. As a People Ops Specialist, you will take charge of Handle onboarding, offboarding and transfer administration for all people movements such as new hires, promotions, transfers, re-designation, resignations, terminations, and the like Support new joiners’ onboarding and leavers’ offboarding process, including collating staff movement announcements, planning and executing teams orientation and other engagement programs such as office welcome tour, interns community program Coordinates office facilities contracts and related operations Monitor, upkeep and ensure security and accuracy of employees' records and documents in HRIS and 201 files Maintain and update employee handbook, guidelines, policies, and process flows. Process employee requests for information and related employment visas, permits, and regulatory applications Comply with the government mandatory benefits such as SSS, Pag-IBIG, PhilHealth and other assistance programs required by Labor Code. Generate timekeeping and deductibles reports for payroll. Generate and analyze HR reports to improve efficiency and effectiveness of people decisions Participate and contribute towards implementation of local and regional HR projects, strategies and initiatives. Execute Employer Branding initiatives to build a powerful B2B brand presence that attracts top of funnel candidates Assist in implementing Performance Management process and Employee Relations Facilitate setup of Employee Engagement activities, including but not limited to Company Team building, and Country Town Halls, games nights, AMAs, events, etc Partake in research and development of Culture building initiatives, as well as learning and development opportunities for employees Assist in streamlining current HR processes and payroll & benefits procedures Other ad-hoc tasks as assigned such as office management and administrative functions What we are looking for - the ideal profile 2-4 years of relevant experience in the same role Business partnering mindset, proactive to stakeholders’ needs Highly motivated, nimble, and takes initiative to take up new challenges Self-starter, agile, and able to work independently Passion to create an inclusive, high performance and fun work culture Resourceful team player who is confident to bring ideas to the table Detailed-oriented with strong people, organizational, and administrative skills Proficient in MS Office 365 and MS office suite, as well as Google Suite Must be degree qualified, preferably with a specialization in Human Resources or Social Sciences, such as Psychology, Sociology, Economics, Organizational Behavior, and the like Knowledge of employment laws, e.g. Labor Code, Statutory Benefits, OSH and the like, is an advantage Able to start work immediately or with short notice is an advantage In return, you will be getting Tackling the sophisticated people's challenges in the rapidly evolving e-commerce landscape with data insights and innovative solutions. You will be joining an all-star People Team that consistently raises the bar by combining the systems and processes of a small multinational with the collaborative, innovative, and agile spirit of a startup in an ever-evolving world. With our team’s rapid growth and the People Team launching new initiatives to enhance both employee experience and performance, you willl benefit from a wide range of opportunities for development. Our structured learning programs covering both functional skills and broader growth are designed to support you at every stage of your journey Our supportive culture and close collaboration between regional and local teams create a close-knit work environment which many in our team love and thrive in We also offer Best of Both Worlds We are a scale up: the sophistication of a small multinational, with the agility of a start-up. This means you get to work on cutting-edge projects, and besides your 'standard' job description, we love to see you show entrepreneurial initiative and want to see your take on how you can take your role and our company to the next level. Good ideas get implemented. You are the master of your own destiny. Culture that Brings Out the Best At Intrepid, culture is not just a buzzword, it is what we practice at work every day. We believe in collaboration over competition, transparency over politics, and willingness to learn over ego. You will be part of a team where people genuinely support one another, celebrate wins together, and face challenges head-on as one. We put our all into the work but we balance it with fun, whether that is through team lunches, after-work hangouts, events or shared laughter in the office. This is a place where you can thrive professionally while having a great time. Grow Without Limits Learning at Intrepid is constant and dynamic. You will have access to formal training through face-to-face sessions, coaching and our very own Intrepid Academy. On top of that, real-world experience such as leading clients, working with advanced tech, and mastering best-in-class processes will accelerate your growth every step of the way. Surrounded by a talented team that raises the bar daily, in a rapidly growing and ever-expanding business, the opportunities for your development are endless. Rewarding You Right We believe great work deserves great rewards at Intrepid. That’s why we offer competitive compensation and generous benefits, including comprehensive insurance and ample leave, to support you both in and out of the workplace. We want you to feel valued, cared for, and empowered to bring your best self to work every day. Note: We will not be accepting any unsolicited resumes or CVs from headhunting or recruitment agencies at this point. Any CVs or profiles shared with us will not be entertained, and in the event of dispute, Intrepid will not be liable for any material compensation to third parties