People Operations Specialist

Job description

Do you enjoy keeping things organised while making sure people feel supported and set up for success? Are you curious, detail-oriented, and someone who enjoys finding better ways to make things work? PassiveLogic is looking for a proactive People Operations Specialist who wants to grow their skills while helping build thoughtful, reliable, and people-focused processes in a fast-growing team. About PassiveLogic® PassiveLogic is the first fully autonomous platform for buildings. We’ve reinvented the fundamental principles of automation to democratize technology, optimize buildings, and reduce the world’s carbon footprint. We are a team of technologists, engineers, and creatives dedicated to making a sustainable impact through real-world solutions. We are looking for team members who have a passion for technology and want to work on cutting-edge problems with real-world solutions. Our culture is built on bringing together the most talented engineers, thinkers, and creatives—backed by the world’s leading investors—working together to make the future a reality. About the Role This is a career-defining opportunity to play a crucial role in a hyper-scale AI company that is transforming the future of autonomous systems, energy, and the built environment. As our People Operations Specialist you’ll shape the day-to-day experience of our Amsterdam team, creating a workplace where people can do their best work. You’ll work closely with our Operations Manager to keep the office running seamlessly while supporting team operations, organisation, and culture. You'll also collaborate closely with our team based in Utah, SLC. What you’ll do Day to day Employee Lifecycle: onboarding, offboarding, contracts, benefits, visas, leaves and data changes. Headcount & employee data. Payroll & Company arrangements: payroll administration through the 3rd party (holidays, reimbursements), 30% of tax ruling application, company doctor (sick leave), pension, lunch, office, commute & benefits arrangements. Track monthly invoices, chat with the tax & immigration offices to resolve outstanding questions. Immigration & Relocation's: hightly skilled migrant visa, relocation process support & guidance. Also, coordinate travel and trip logistics for the team traveling to other countries or visiting our office. Culture & Team Experience: Plan and execute team events, celebrations, volunteering days, and off-sites. Support internal engagement initiatives. Help foster a positive workplace culture where people feel seen, heard and taken into consideration. Documentation & Processes: Maintain and update internal PeopleOps documentation & processes. Office & Workplace Management: Manage office supplies, snacks, lego sets and equipment. Handle incoming/outgoing mail and packages. Ensure a smooth and well-organized office environment. What you’ll bring If your experience does not meet all our posted requirements below, we’d still love to hear from you. We are looking for practitioners who are passionate about understanding people, committed to lifelong learning, and driven by the love of what they do. If that’s you, please apply! You must have Proven experience: 2 years experience in HR, PeopleOps, or Admin roles. Exceptional communication skills: Ability to talk to any person, and connect with people across, work fields, culture and languages. Clear communication is also important. Ideally you have an "I've got you" approach working with people. Organized and strategic: Skilled in planning, managing people and experienced working in Office Package, Excel (Numbers), Box, MacOS. Comfortable handling confidential information. Collaborative mindset: Enjoy working across teams, contributing to different initiatives that come up, and always willing to pitch in where needed. Proactive mindset, problem-solving attitude. You have the ability to own processes, people and lead the direction. Adaptability : Comfortable in a fast-paced startup environment, eager to learn, iterate, and innovate. Problem solving: You own this role, processes, people culture and lead the direction. When issues arise, be the empowered force that solves them, rolling-up. You should have A Positive outlook and genuine care for people: A strong positive spirit and sunny disposition that you try to bring every day. A care for the people around you, this role is about supporting others and caring about their work. Interest in people; interest in people, psychology and human behaviour is a big plus. An eye for details : Sometimes the smallest details matter the most. It could be collecting a small seemingly unimportant package, or remembering someones birthday. This can make the whole difference for our Amsterdam Team, or at least someones day! It’s helpful to have Dutch Language skills: Helpful but not necessary! We work mostly in English but of course with our Dutch location, it would be helpful. Previous experience in recruiting: Ability to help with recruiting for our growing company, if needed. We know there are candidates who might not fit everything we’ve described above, or who might have experience and skills we haven’t considered. PassiveLogic can sometimes be flexible enough to shift responsibilities to the right person, or otherwise identify open or upcoming roles that may better fit your professional background. Even if you don’t meet all the requirements above, we still want to hear from you. Compensation, Benefits & Perks: Competitive compensation Generous equity share package Pension plan Paid time off Commute Coverage (NS Business Card or Car allowance) In Office Lunch Fun office-wide activities quarterly! Worldwide ski/snowboard pass Or ClassPass, access to fitness classes A Note on Working Onsite: This role is based in our Amsterdam Office. We believe that creativity and cohesion flows best when we are all together. When you’re constantly innovating, transforming whole industries, inventing new products and processes, and creating a more sustainable future through technology—and we are doing all these things—we believe we’re better as a team in-person. When applying, include: A cover letter telling us why you're the perfect candidate for PassiveLogic A resume Extra mile — include a description of a project (of any type) you personally created, devised, built, managed, organized, or designed that was of your own self-initiative Diversity and inclusion Diversity, inclusion, and belonging is woven into our values and everything we do. We welcome all—come as you are and bring your whole self. We are proud to be an Equal Opportunity Employer. We celebrate diversity every day by maintaining a safe and inclusive environment for our employees at every stage o